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<body lang="en-BE" link="#0563C1" vlink="#954F72" style="word-wrap:break-word">
<div class="WordSection1">
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<p class="MsoNormal"><span lang="EN-US">Hello All,</span><o:p></o:p></p>
<p class="MsoNormal"><span lang="EN-US"> </span><o:p></o:p></p>
<p class="MsoNormal"><span lang="EN-US">Please find below the high-level notes from today’s ccPDP3-RM meeting, held on 7 April at 13 UTC.</span><o:p></o:p></p>
<p class="MsoNormal"><span lang="EN-US"> </span><o:p></o:p></p>
<p class="MsoNormal"><span lang="EN-US">Best regards,</span><o:p></o:p></p>
<p class="MsoNormal"><span lang="EN-US"> </span><o:p></o:p></p>
<p class="MsoNormal"><span lang="EN-US">Joke Braeken</span><o:p></o:p></p>
<p class="MsoNormal"><span lang="EN-US"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"> </span><o:p></o:p></p>
<ol style="margin-top:0cm" start="1" type="1">
<li class="MsoNormal" style="color:black;mso-list:l3 level1 lfo1;vertical-align:baseline">
<b><span style="mso-fareast-language:EN-GB">Welcome and roll call</span></b><o:p></o:p></li></ol>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Welcome by Chair Stephen Deerhake </span><o:p></o:p></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"> </span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:0cm;text-indent:0cm;mso-list:l9 level1 lfo2;vertical-align:baseline">
<![if !supportLists]><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><b><span style="color:black;mso-fareast-language:EN-GB">Administrative announcements, if any</span></b><o:p></o:p></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">The WG started 3 years ago.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">14 April the ccPDP3 public comment period (part 1 closes). No concerns by the community are expected.</span><span style="mso-fareast-language:EN-GB"><br>
<br>
<br>
</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:72.0pt;text-indent:-18.0pt;mso-list:l1 level1 lfo3;vertical-align:baseline">
<![if !supportLists]><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><b><i><span style="color:black;mso-fareast-language:EN-GB">Review webinar slides</span></i></b><o:p></o:p></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Upcoming webinars (ccPDP3 & ccPDP4): ccPDP3 RM / ccPDP4 IDN Working Groups community webinar | 15 April at 08:00 UTC and 16:00 UTC</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Focus on history and the items covered. Overview by Bernie</span><o:p></o:p></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Eberhard: input by law firms. Small limited instance.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Bart: include the 2-step process. Alert people to the internal procedures.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Irina: ccNSO policies. Not clear to all to whom they apply. </span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Bart: as a general introduction. Chair and vice chair to coordinate with chair and vice chairs of ccPDP4 to address the scope as a general introduction. Pending on today’s meeting, add
details on what we are going to do next. How does the WG want to proceed?</span><o:p></o:p></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"> </span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:72.0pt;text-indent:0cm;mso-list:l6 level1 lfo4;vertical-align:baseline">
<![if !supportLists]><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><b><i><span style="color:black;mso-fareast-language:EN-GB">Discussion meeting times / frequency</span></i></b><o:p></o:p></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Review of attendance numbers. Discussion regarding meeting rotation approach. Suggestion to abandon 8h meeting rotation. Settle on a single meeting time: 18 UTC, max. 90 minutes.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Eberhard: no objections. Even every week 60 min. However prep time is a challenge. </span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Allan: good idea to revisit. No decision today. Reach out to those that have not been participating. </span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Eberhard: change of rules of engagement. Requires a reading on 2 instances. Opposed to running behind people who do not contribute. Mailing list is available to them. </span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">13 out of 18 people are in favour. Staff did not participate, except for Bart.</span><span style="mso-fareast-language:EN-GB"><br>
<br>
<br>
</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:0cm;text-indent:0cm;mso-list:l0 level1 lfo5;vertical-align:baseline">
<![if !supportLists]><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><b><i><span style="color:black;mso-fareast-language:EN-GB">Action items</span></i></b><span style="mso-fareast-language:EN-GB"><br>
<br>
<br>
</span><o:p></o:p></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l7 level1 lfo6;vertical-align:baseline">
<span style="mso-fareast-language:EN-GB">ICANN legal to circulate advice from accountability WG. Sydney legal memo. completed</span><o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l7 level1 lfo6;vertical-align:baseline">
<span style="mso-fareast-language:EN-GB">Eberhard to explain fundamental fairness. ongoing.</span><span style="color:windowtext;mso-fareast-language:EN-GB"><br>
<br>
<br>
</span><o:p></o:p></li></ul>
<p class="MsoNormal" style="margin-left:0cm;text-indent:0cm;mso-list:l2 level1 lfo7;vertical-align:baseline">
<![if !supportLists]><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><b><span style="color:black;mso-fareast-language:EN-GB">Summary discussion requirements</span></b><o:p></o:p></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Overview by Bart.</span><span style="mso-fareast-language:EN-GB"><br>
<br>
<br>
</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:0cm;text-indent:0cm;mso-list:l12 level1 lfo8;vertical-align:baseline">
<![if !supportLists]><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><b><span style="color:black;mso-fareast-language:EN-GB">Topic driven working method</span></b><o:p></o:p></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Proposal for the next meetings: topic-driven approach. More in depth.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Topic paper. Suggested topic: governance structure, note from Sydney regarding the role of the board and the decisions of the Board, and the decisions that should be subject to a review. </span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Focus the discussions of the WG going forward. Hence the need to schedule meetings for 90 minutes. We do not necessarily need to use the 90 min. Where possible, address 2 topics per session.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"> </span><o:p></o:p></p>
<p class="MsoNormal"><b><i><span style="color:black;mso-fareast-language:EN-GB">Action items: </span></i></b><o:p></o:p></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l11 level1 lfo9;vertical-align:baseline">
<b><span style="mso-fareast-language:EN-GB">#1 </span></b><span style="mso-fareast-language:EN-GB"><br>
Staff will recirculate the doc related to the topics a week ahead of the next meeting. Group members are expected to read the prep material, ahead of the meeting, to ensure a meaningful discussion. Sam will be invited to the next meeting.</span><o:p></o:p></li></ul>
<ul style="margin-top:0cm" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l13 level1 lfo10;vertical-align:baseline">
<b><span style="mso-fareast-language:EN-GB">#2 </span></b><span style="mso-fareast-language:EN-GB"><br>
Staff will identify other topic-clusters ahead of the next meeting</span><o:p></o:p></li></ul>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">At the next meeting, we will start with the topical approach, and do a second reading of the matters related to the timing of future meetings.</span><span style="mso-fareast-language:EN-GB"><br>
<br>
<br>
</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:0cm;text-indent:0cm;mso-list:l4 level1 lfo11;vertical-align:baseline">
<![if !supportLists]><span style="mso-list:Ignore">5.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><b><span style="color:black;mso-fareast-language:EN-GB">Next meetings</span></b><o:p></o:p></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"> </span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:72.0pt;text-indent:-18.0pt;mso-list:l10 level1 lfo12;vertical-align:baseline">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black;mso-fareast-language:EN-GB">ccPDP3 RM / ccPDP4 IDN Working Groups community webinar | 15 April at 08:00 UTC and 16:00 UTC</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:72.0pt;text-indent:-18.0pt;mso-list:l10 level1 lfo12;vertical-align:baseline">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black;mso-fareast-language:EN-GB">21 April 21:00 UTC</span><o:p></o:p></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"> </span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:0cm;text-indent:0cm;mso-list:l8 level1 lfo13;vertical-align:baseline">
<![if !supportLists]><span style="mso-list:Ignore">6.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><b><span style="color:black;mso-fareast-language:EN-GB">AOB</span></b><o:p></o:p></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><br>
<br>
<br>
</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:0cm;text-indent:0cm;mso-list:l5 level1 lfo14;vertical-align:baseline">
<![if !supportLists]><span style="mso-list:Ignore">7.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><b><span style="color:black;mso-fareast-language:EN-GB">Closure</span></b><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:36.0pt"><span style="color:black;mso-fareast-language:EN-GB"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"> </span><o:p></o:p></p>
<p class="MsoNormal"><span lang="EN-US"> </span><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<div>
<div>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-GB">Joke Braeken</span><o:p></o:p></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-GB">ccNSO Policy Advisor
</span><o:p></o:p></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-GB">joke.braeken@icann.org</span><o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"> <o:p></o:p></p>
</div>
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