[Ccwg-auctionproceeds] Notes and action items from today's CCWG AP meeting

Thu Jun 8 18:51:02 UTC 2017

Hi,
thanks and apologies, I was captured in a work meeting and could not attend
this call.
Will follow up with notes and recordings
best
Olga

2017-06-08 15:40 GMT-03:00 Marika Konings <marika.konings at icann.org>:

> Dear All,
>
>
>
> Please find below the notes and action items from today’s CCWG Auction
> Proceeds meeting.
>
>
>
> Best regards,
>
>
>
> Marika
>
>
>
> *Notes – new gTLD Auction Proceeds CCWG Meeting – 8 June 2017*
>
>
>
> *These high-level notes are designed to help the CCWG navigate through the
> content of the call and are not meant as a substitute for the transcript
> and/or recording. The MP3, transcript, and chat are provided separately and
> are posted on the wiki
> at: https://community.icann.org/x/DLHDAw[community.icann.org]
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_DLHDAw&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=7_PQAir-9nJQ2uB2cWiTDDDo5Hfy5HL9rSTe65iXLVM&m=4zHolvsBo6lsC2fsFnhbQd0l8fVzyqdj0t9oV6_NWjM&s=-vuUpZTVZXrpFcq3-nA--Ltl_ESCT71X4cBhx3axkEY&e=>.*
>
>
>
>
>
> *1) Roll Call*
>
>    - Roll call will be taken from Adobe Connect
>    - Remember to state your name before speaking for transcription
>    purposes and mute your phone when not speaking.
>
>
>
> *2) Welcome / DOI*
>
>    - Note that the letter to chartering organizations concerning the work
>    plan and approach for dealing with the charter questions has been sent to
>    the chairs of all the chartering organizations with the request to
>    distribute it to their respective groups. The letter has also been posted
>    on the correspondence page of the CCWG wiki.
>
>
>
> *3) Initial run through of charter question 9 (see template distributed)*
>
>    - See template distributed.
>    - CCWG will need to have a discussion around how practical it is to
>    use volunteers to oversee this process. It may not be feasible noting the
>    scope of work this will involve. At the same time, it may attract new
>    volunteers to ICANN to assist with this project and many existing
>    volunteers have experience in this area. Also need to factor in potential
>    for conflict of interest and 'wrong' reasons to volunteer for this effort.
>    This is also where COI measures will need to come in.
>    - To what extend is management outsourced / professionalised - should
>    have an infrastructure as professional as possible, but needs to be
>    balanced with cost and community oversight. Middle ground needs to be
>    found.
>    - First need to make a decision on whether this is one time or ongoing
>    as it would determine if/how to institutionalise these frameworks.
>    - Need to ensure that accountability measures are put in place and are
>    done as professional as possible to ensure that it does not impact on
>    ICANN's tax status and aligns with the legal & fiduciary requirements.
>    - Consider management to be done by professionals while evaluation is
>    done by expert volunteers. See how this is for example done in other
>    organisations (e.g. LACNIC).
>    - Certain tasks in the governance framework will need to be conducted
>    and/or independently verified by outside experts.
>    - One off use of money / process, although the mechanism could be used
>    again should funds become available in the future. Does not however mean
>    that it is a short process as significant funds are involved. Should a part
>    be set aside as part of a longer term investment as the money will not
>    likely be disbursed in one go? For future discussion, including the type of
>    risk that would / could be taken.
>    - When referring to overhead, does % refer to money that is granted or
>    total amount of funds? Need to be made clear when people make comments.
>    Also consider moving from discussion % to discussion $$. Fiscal discipline
>    is critical - but the specific % for overhead depends profoundly on what
>    CCWG wants to accomplish, how we decide to accomplish it, etc.  It is not
>    particularly useful to debate at this point in time, other than to say
>    fiscal discipline issues must be squarely addressed once the CCWG has the
>    goals and the methods identified.
>
>
>
> *Action item #1*: Staff to update template with notes from meeting.
>
>
>
> *4) Initial run through of charter question 10 (see template distributed)*
>
>    - See template distributed
>    - Suggestion from the Board that part or % from funds would be used
>    for reserve funds (note, this is not a formal request, just a suggestion).
>    Is currently not at an ideal number, needs to be replenished. What are the
>    views of the CCWG to have a one-time replenishment of the reserve fund from
>    the auction proceeds? Needs to be looked at separately, not as part of a
>    project to be granted - might require a modification of the charter. CCWG
>    could consider some constraining criteria, for example, first require ICANN
>    to set a level for reserve fund, commit to fiscal discipline to get to this
>    level which could then be matched by auction proceeds if this goal would be
>    met. Optics of giving any of these funds to ICANN would be terrible, noting
>    the significant budget ICANN already has. Funding ICANN projects would also
>    create significant COI issues.
>    - Great difference between part of ICANN applying for the funds and
>    using it for operational needs. Note that a suggestion by the independent
>    reviewer as part of the ALAC Review was to use part of the auction proceeds
>    to operationally support At-Large (do note that this has been categorically
>    rejected by ALAC).
>
>
>
> *Action item #2*: Staff to update template with notes from the meeting.
>
>
>
> *Action item #3*: Leadership team to review notes in relation to the
> discussion on the reserve funds and share with Xavier to allow for his
> input as part of the briefing next week.
>
>
>
> *5) Survey launched to help inform deliberations on charter question #2
> (see https://www.surveymonkey.com/r/CCWGAPQuestion2[surveymonkey.com]
> <https://www.surveymonkey.com/r/CCWGAPQuestion2%5Bsurveymonkey.com%5D>) -
> responses to be submitted by Wednesday 21 June at the latest.*
>
>
>
> *Action item #4*: CCWG to respond to the survey.
>
>
>
> *6) Confirm next steps & next meeting – Thursday 15 June (briefing by
> Xavier Calvez on Audit Requirements). No meeting on 22 June.*
>
>
>
> *Marika Konings*
>
> *Vice President, Policy Development Support – GNSO, Internet Corporation
> for Assigned Names and Numbers (ICANN) *
>
> *Email: marika.konings at icann.org <marika.konings at icann.org>  *
>
>
>
> *Follow the GNSO via Twitter @ICANN_GNSO*
>
> *Find out more about the GNSO by taking our interactive courses
> <http://learn.icann.org/courses/gnso> and visiting the GNSO Newcomer pages
> <http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy-efforts.htm#newcomers>. *
>
>
>
> _______________________________________________
> Ccwg-auctionproceeds mailing list
> Ccwg-auctionproceeds at icann.org
> https://mm.icann.org/mailman/listinfo/ccwg-auctionproceeds
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://mm.icann.org/pipermail/ccwg-auctionproceeds/attachments/20170608/b8ef6052/attachment.html>