[Ccwg-auctionproceeds] FW: Board message to the CCWG-AP

[Seun Ojedeji]

Thanks Jonathan, I almost asked what CCWG-AP meant (yeah one more to the
bucket list :) )

I just like to make a clarification note/question on the following text:

"As a point of departure, the nominal goal for the overhead is no more than
5%."


Does that gives some direction/expectations on what the cost of
administering the "AP" should try not to exceed? If yes I think it's a good
one as I am a fan of judicious utilisation of the funds towards the actual
projects as much as possible (or if no, I then think it will be good to
have such mindset). It's something to take note as we develop the various
mechanisms/processes required.

Regards

On 3 Mar 2017 5:33 PM, "Jonathan Robinson" <jrobinson at afilias.info> wrote:

All,



Please be aware of the following note received today from Steve Crocker,
Chair of the ICANN Board.



Thank-you



Jonathan & Ching

Co-Chairs, CCWG-AP



*From:* Steve Crocker [mailto:steve.crocker at board.icann.org]
*Sent:* Friday, March 3, 2017 3:48 AM
*To:* chiao at brandma.co; jrobinson at afilias.info
*Cc:* marika.konings at icann.org; Lauren Allison <lauren.allison at icann.org>;
Icann-board ICANN <icann-board at icann.org>; Board-Ops-Team at icann.org
*Subject:* Board message to the CCWG-AP



Dear CCWG-AP members,


We are pleased to hear that the CCWG-AP is now starting its work on
creating one or more proposals for the Board’s consideration and we wish
this work well over the coming months.  The Board wishes to convey the
following.

First, to confirm what I think is already well understood, the Board has
chosen Asha Hemrajani and Becky Burr as the Board liaisons to the CCWG-AP.
Both are experienced, thoughtful, conscientious and committed to working
constructively with the CCWG-AP.  We have set up an internal process to
keep the Board informed and to channel any thoughts we have through Asha
and Becky.

Second, although I think it’s been mentioned more than once already, we
mention again this process presents important legal and fiduciary
constraints in relation to ICANN’s 501(c)3 status and the fiduciary
responsibility of the ICANN Board of Directors and Officers. It is
important that all those participating in this effort are well-aware of
these limitations and I encourage careful review of the Legal and Fiduciary
note ( https://community.icann.org/display/CWGONGAP/Legal+and+Fid
uciary+Constraints+Related+Materials) that was submitted to the Drafting
Team by the ICANN legal and finance teams as well as any ongoing
notes/recommendations that ICANN staff may provide to the CCWG in the
course of the CCWG’s work.

Third, with respect to the cost of operation of the CCWG-AP, we
emphasize the importance of the following items in supporting a successful,
responsible, and productive process for all involved:



   - The CCWG has to be run as a project with proper budget and schedule.
   This should be based on a plan for the working group.



   - The auction proceeds remain curtained off until the next phase, i.e.
   an approved plan for distribution of the proceeds.  The CCWG-AP is funded
   out of the ongoing budget.



   - Once a system is set up for distribution, the cost of administering
   the distribution of the funds will naturally come out of the auction
   proceeds.  As a point of departure, the nominal goal for the overhead is no
   more than 5%.  However, rather than focusing on a specific figure first,
   the output of the CCWG-AP should include in its proposal the mechanism
   and/or process for:



   - receiving, selecting and distributing the funds;
      - overseeing the funded projects;
      - properly reporting on the expenditures and projects in order to
      meet the community’s requirements for transparency and accountability.





Fourth, the CCWG-AP must cast a wide net, not limited to just the existing
SO and AC structures.



Fifth, the focus should be on general principles and objectives.  Choices
of specific projects will be made in the next phase.



Sixth, to avoid conflicts of interest, there should be clear separation of
those deciding general direction, those choosing specific projects and
those receiving the funds.



We look forward to following your work and thank you in advance for the
efforts of the CCWG-AP.



Steve Crocker

Chair, ICANN Board of Directors



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