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<p class="MsoNormal"><span style="font-size:11.0pt">Dear All,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Please find below the notes and action items from today’s meeting. Note that the next meeting has been scheduled for Thursday 27 April 2017 at 14:00 UTC for 90 minutes.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">As per action item #6:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><a href="https://community.icann.org/download/attachments/64079622/CCWG%20Charter%20Question%201%20-%20Template%20-%206%20April%202017.pdf?version=1&modificationDate=1491915638000&api=v2">CCWG Charter Question
1 - Template - 6 April 2017</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><a href="https://community.icann.org/download/attachments/64079622/CCWG%20Charter%20Question%203%20-%20Template%20-%2011%20April%202017.pdf?version=1&modificationDate=1491915781000&api=v2">CCWG Charter Question
3 - Template - 11 April 2017</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">CCWG input on charter questions: see <a href="https://docs.google.com/document/d/1QN7zarCr2c2BVv3pfa6Z5O10pDcgHSIQ5Q3CBdX2WE%5Bdocs.google.com%5D">https://docs.google.com/document/d/1QN7zarCr2c2BVv3pfa6Z5O10pDcgHSIQ5Q3CBdX2WE[docs.google.com]</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Best regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Joke Braeken<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><br>
<br>
<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Notes - new gTLD Auction Proceeds CCWG - 13 April 2017</span></b><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><br>
<br>
<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">1. Roll Call</span></b><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Please state your name for transcript purposes.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><br>
<br>
<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">2. Welcome - DOI updates</span></b><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Welcome by co-chair Ching Chiao. Aplogies noted in the AdobeConnect room.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Please notify any updates to your DOI to staff. We keep track of the DOI via the Group's wiki space.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">The wiki page has now been updated per our discussion on the previous meeting: <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_FpjDAw&d=DwMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=HyTT2ymvadmiQcmo6B088sWOukGjEbibHJ64u5rMiME&m=D5_er56w2j_G_hMSiThA5S3TN1oBi4s0evOhl3NOdz8&s=P2qSPMp01D9-Ep_F_Cmn93XnYeZWbTEDZtgxQ8CQLIc&e=" target="_blank">https://community.icann.org/x/FpjDAw[community.icann.org]</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Co-chair Erika Mann takes over. Separate column added for the comments received for Q6. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">The many comments are appreciated. The chair hopes the additional clarification sent after the previous call was helpful.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><br>
<br>
<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">3. Review CCWG Response to ICANN Board</span></b><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Timetable has not been set yet. The letter needs to be sent out asap.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">This letter is an acknowledgement of the Board's input. The comments will factor in on the deliberations on the charter questions.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt">--> bullet point 1</span></i><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt">--> bullet point 2<o:p></o:p></span></i></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">CCWG's budget: staff travel, should be mentioned explicitly that this is not covered by the CCWG budget. The CCWG-AP staff support is indeed provided. CCWG principles also apply here.<br>
<br>
<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">#action 1:</span></b><span style="font-size:11.0pt"> budget - to be rephrased and clarified in the draft letter by staff.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Which line items: only the one for "staff travel"? To be clarified, before it will be addressed in the letter back to the Board.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Which areas do we need support on? What areas of support is needed, and draft a budget accordingly.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">In terms of checking costs, sugest checking language of charter as starting point and then take the forecasting approach suggested by Asha, if required.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">#action 2:</span></b><span style="font-size:11.0pt"> staff to consult with Xavier Calvez on the budget. Proposal then to be discussed in this group.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">First step is to start with the budget for the first round. If needed, come up with second set of figures.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt">--> bullet point 3<o:p></o:p></span></i></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Keep the 5%: there is a common understanding on this.<br>
<br>
<o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt">--> bullet point 4<o:p></o:p></span></i></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">"wide net"<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">The most import issue is for the group is to understand what the purpose for spending this money is. What is that we want to do with this funding? That is the first question to be answered. Secondly, how far do you cast the net, with respect to applicants? Once the first question has been answered, some follow-up questions need to be answered.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">The Board's concerns: <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">a) broad participation is needed and <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">b) figure out the goals & objectives of the funds <br>
<br>
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Wide net = broader audience than usual. Steve Crocker was being clear that he wanted as broad as possible participation in CCWG, including from outside "normal" ICANN circles.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">#action 3</span></b><span style="font-size:11.0pt">: staff to review the current language, and if needed clarify along the following lines. To be clarified: <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">- defining of the process<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">- who can access the funds?<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt">--> bullet point 5</span></i><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Concern of the board: be mindful of the potential conflicts of interest. The DOI is available, and needs to be kept updated. What do we want to accomplish with this fund? Once this question has been answered, it will be easier to understand which potential conflicts are there, and how to address them. What we are concerned about is clear transparency about where individual members/observers are coming from.<br>
<br>
<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">#action 4:</span></b><span style="font-size:11.0pt"> staff will make updates to the letter as suggested. The group will be given one week time to review the revised version and comment. The updated version will then be put again on the agenda for the next call, in 2 weeks time.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">4. Recap proposed approach and next steps work plan</span></b><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Approach proposed for dealing with the charter questions. This will help to shape the work plan. We start an initial run-through of the charter questions. e.g. Are there any gating questions? do we have an understanding of what is being asked here? Other questions that are linked?<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">The assumption is that a limited amount of options is available.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">This will feed into the work plan. Once we look into the 1st charter question, we have a better prediction of how the overall work plan will look, and how much time we need.<br>
<br>
<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">5. charter question 1</span></b><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Staff developed a template to help guide the conversation:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">- summary of the initial responses<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">- order in which the questions should be dealt with<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">- sub-questions or clarifications needed?<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">- (external) expertise needed?<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">A conversation on this would be helpful, in order to be able to move to the next chartering question.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Next step: this needs to be done for all of the chartering questions.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">The question was raised on how do we reach consensus? When do we move to the next step?<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">The importance of the DOI is critical, just like the goals and objectives for these funds. Once the goals and objectives are clear, it will help us in clarifying the mechanisms. This is something for the group to keep in mind, in terms of the order of the chartering questions.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">The questions were grouped: legal-related, and scope-related. (E.g. Q2 - limitations of fund allocations. Extension for this: what is the overall objective?)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Shall we proceed first with the legal questions? Is there something that we need to dive into, before we move on to the next step?<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Suggested is to continue with question number 3 after this one. We need to have an understanding of what the gating questions will be, but at the same time do not need to worry about the order at this point in time. Charter question number 2 is goals-objective related.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">#action 5:</span></b><span style="font-size:11.0pt"> The 2 templates will be re-sent by staff to the group, including the link to the google doc used as a basis for this document. The group is invited to continue updating the google doc.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">6. charter question 3</span></b><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">clear. to be reviewed in 2 weeks time. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><i><span style="font-size:11.0pt">a. planning ICANN59</span></i></b><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">The need for a face-to-face meeting. Duration : preferably 2h. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Doodle poll was sent out, asking whether people :<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">- participate in person<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">- participate remotely<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">- do not participate<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Request to meet still needs to be presented to the GNSO Council. The policy forum is a 4-day meeting, focussed on SO/AC policy development. If the meeting will happen, it will be a 90-min meeting, based on the availability in the block schedule. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><i><span style="font-size:11.0pt">b. confirm next meeting</span></i></b><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Thu 27 April at 14.00 UTC<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Best regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:10.5pt;color:black;mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span lang="EN-US" style="font-size:10.5pt;color:black;mso-fareast-language:EN-GB">Joke Braeken<o:p></o:p></span></p>
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<p class="MsoNormal"><span lang="EN-US" style="font-size:10.5pt;color:black;mso-fareast-language:EN-GB">ccNSO Policy Advisor <o:p></o:p></span></p>
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<p class="MsoNormal"><span lang="EN-US" style="font-size:10.5pt;color:black;mso-fareast-language:EN-GB"><a href="mailto:joke.braeken@icann.org"><span style="color:blue">joke.braeken@icann.org</span></a><o:p></o:p></span></p>
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<p class="MsoNormal"><span lang="EN-US" style="font-size:10.5pt;color:black;mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span lang="EN-US" style="font-size:10.5pt;color:black;mso-fareast-language:EN-GB">Follow @ccNSO on Twitter: <a href="https://twitter.com/ccNSO"><span style="color:#954F72">https://twitter.com/ccNSO</span></a><o:p></o:p></span></p>
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<p class="MsoNormal"><span lang="EN-US" style="font-size:10.5pt;color:black;mso-fareast-language:EN-GB">Follow the ccNSO on Facebook: <a href="https://www.facebook.com/ccnso/"><span style="color:#954F72">https://www.facebook.com/ccnso/</span></a><o:p></o:p></span></p>
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<p class="MsoNormal"><span lang="EN-US" style="font-size:10.5pt;color:black;mso-fareast-language:EN-GB"><a href="http://ccnso.icann.org"><span style="color:blue">http://ccnso.icann.org</span></a> <o:p></o:p></span></p>
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