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<p class="MsoNormal"><span style="font-size:11.0pt">Dear All,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Please find below the notes & action items from today’s meeting.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Best regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Marika<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Notes - CCWG AP Meeting – 5 October 2017</span></b><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> <o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt">These high-level notes are designed to help the CCWG navigate through the content of the call and are not meant as a substitute for the transcript and/or recording. The MP3, transcript, and chat are provided
separately and are posted on the wiki at: <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_DLHDAw&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=7_PQAir-9nJQ2uB2cWiTDDDo5Hfy5HL9rSTe65iXLVM&m=4zHolvsBo6lsC2fsFnhbQd0l8fVzyqdj0t9oV6_NWjM&s=-vuUpZTVZXrpFcq3-nA--Ltl_ESCT71X4cBhx3axkEY&e=">https://community.icann.org/x/DLHDAw</a><b>.</b></span></i><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt">1. Roll Call<o:p></o:p></span></i></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo1"><span style="font-size:11.0pt">Attendance will be taken from AC room<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo1"><span style="font-size:11.0pt">Please remember to state your name before speaking for transcription purposes and keep your phones and microphones on mute when not speaking<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt">2. Welcome / DOI<o:p></o:p></span></i></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo2"><span style="font-size:11.0pt">Call today chaired by Ching as Erika is travelling<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo2"><span style="font-size:11.0pt">Please remember to keep your DOI and SOIs up to date<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt">3. Presentation from ICANN Finance & Legal on the different options that have been discussed in relation to charter question #7 – should ICANN Org have a role in the solicitation and evaluation of proposals
(e.g. through internal structure - new unit, within ICANN; externally - new built entity that would only focus on this work; externally - working with already existing entities)<o:p></o:p></span></i></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">See slides distributed prior to the meeting.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">Hold questions until the end as some may be answered throughout the presentation.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">Recall that a survey was conducted on this question but responses did not provide a clear path forward. As a result, this presentation was requested
to help inform the CCWG deliberations. <o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">Question #7: different options on ICANN's role in the solicitation and evaluation of proposals, and disbursement process.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">Presentation provides overview of ICANN's resource impact under different scenarios: Internal to ICANN (new dept? new foundation?), Hybrid - ICANN and
Outsourced (each distribute), fully outsourced - with oversight, fully outsourced - with no oversight.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">Guiding principles across scenarios: ensuring mission is respected, ensuring fiduciary responsibility of ICANN Board and officers, ability to hold both
distributor of funds and fund recipients accountable to ICANN community. <o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">Scenarios - resource impact: where are resources used across the disbursement process? Is it different if it is internal to ICANN or external or a mix?
Across all three first scenarios, ICANN would need to devote resources. <o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">Comments & questions:<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">"Oversight" in option 2 or 3 should not mean '"Service Contract". That would bring many 501c-look-a-like (charity-) organisations in trouble and as such
become disqualified to take a role in this process.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">When you say ICANN resources to support those 4 lines, you mean a portion of the auction proceeds, or do you mean that ICANN is committed to devote resources
for those key elements? Cost incurred by ICANN but borne by auction proceeds? Yes, correct, when reference is made to costs pertaining to the disbursement process, these would need to be borne and covered by the auction proceeds. Similar to how this was managed
for the new gTLD program - costs of ICANN resources is carved out of ICANN's operations and budget and allocated to the new gTLD application program and covered by the applicant fees. Same approach would be taken here - evaluate % of resources dedicated to
auction proceeds which would then be covered by auction proceeds funds. Cost would not be double counted.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">Assumption that column four is there not because it is being advocated but to demonstrate that it is not viable? Yes, correct.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">Consider having 5 rows instead of 4 as one part is currently missing namely review of technical outcomes of projects (ongoing monitoring & review of
funded projects, outcomes). This would entail significant resources / expertise. This is currently covered in row 3 - disbursement process and monitoring.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">In scenario 2 and 3, ICANN would need to involve external resources to facilitate oversight (e.g. accounting, audit). Mechanisms of oversight would entail
a certain number of work that would likely duplicate the work of the provider. May need clearer descriptions to fully understand.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">There's really not enough information available at this time to identify what arrangements/agreements would have to be in place between ICANN and an
external distributor of funds.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">What mechanisms would exist for recourse if following assessment / monitoring that funds were disbursed not meeting the original intent and not meeting
the purposes? Ongoing monitoring may help in that regard. <o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">Involvement of ICANN in different options is likely different.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">Need to be careful to not go into an option that involves heavy spending. Most funds should go into projects not administration. Scenario 2 and 3 - if
there is a fundamental difference between those two options in set up costs? <o:p>
</o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">Need to account for the timing issue. By introducing intermediaries we may be increasing the risk of something going bad or out of scope.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">Would outsourcing increase the risk of affecting ICANN's tax status if things go bad? Need to ensure continued oversight to minimize this risk. Grant
agreements would also cover this.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">There is nothing that supports the idea that outsourcing will be more expensive. Outsourcing with an experienced organization may cost less in the long
run and be more transparent. <o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">Clarity of roles between ICANN and potential partners would reduce likelihood of overlap and duplication of costs.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">In scenario 1 or 3 it may be easier as main bulk of work takes place by one player (ICANN or third party), while in scenario 2 it would be a mix. As
WG narrows down and more clearly defines purposes and directions it will become easier to produce estimates, models and structures that will help qualify the costs.
<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt">4. Continue deliberation on charter question #7 - Should ICANN oversee the solicitation and evaluation of proposals, or delegate to or coordinate with another entity, including, for example, a foundation
created for this purpose?<o:p></o:p></span></i></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo4"><span style="font-size:11.0pt">CCWG may have better understanding now of the different scenarios.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo4"><span style="font-size:11.0pt">Not rushing for any kind of decision at this point. Objective is to be able to identify preferred option to allow for further exploration of charter
questions to determine whether or not that model turns out to be suitable or not<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo4"><span style="font-size:11.0pt">Consider running another survey asking the CCWG to rank the three options to determine whether or not there is a clear preference for a certain option.
As noted, this is not a final choice, it is merely to see if it is possible to make a determination to which option to focus on in the next steps of the deliberations.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo4"><span style="font-size:11.0pt">Need more information before launching the survey - hold on for now and discuss further at the next meeting.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt">5. Update on open and interoperable Internet definition by small drafting team<o:p></o:p></span></i></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo5"><span style="font-size:11.0pt">DT is getting close and is expected to provide an update on the latest draft shortly.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">6. Confirmation of CCWG meetings at ICANN60 (Thursday 2 November from 8.45 – 10.15 and 13.30 – 15.00)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Action item #</span></b><span style="font-size:11.0pt">1: CCWG members and participants to respond to the doodle poll to indicate availability for this meeting (see
<a href="https://participate.icann.org/newgtlds-auction">https://participate.icann.org/newgtlds-auction</a>)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">7. Confirmation of next steps & next meeting (Thursday 19 October at 14.00 UTC)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><i><span style="font-size:11.0pt">Marika Konings<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt">Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) <o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt">Email: <a href="mailto:marika.konings@icann.org">
<span style="color:#0563C1">marika.konings@icann.org</span></a> <o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt"> <o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt">Follow the GNSO via Twitter @ICANN_GNSO<o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt">Find out more about the GNSO by taking our <a href="http://learn.icann.org/courses/gnso"><span style="color:#0563C1">interactive courses</span></a> and visiting the <a href="http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy-efforts.htm#newcomers"><span style="color:#0563C1">GNSO
Newcomer pages</span></a>. <o:p></o:p></span></i></p>
<p class="MsoNormal"><o:p> </o:p></p>
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