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<p class="MsoNormal"><span style="font-size:11.0pt">Apologies for catching up on this thread so late. The suggested updates have been made in the attached version. As no other comments/suggestions were received in relation to the questions, please consider
this version final. Note that there are still some aspects highlighted in yellow that may require clarification before distribution.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Best regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Marika<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="color:black">From: </span></b><span style="color:black">Vanda Scartezini <vanda@scartezini.org><br>
<b>Date: </b>Thursday, January 25, 2018 at 11:27<br>
<b>To: </b>"Xavier J. Calvez" <xavier.calvez@icann.org><br>
<b>Cc: </b>Marika Konings <marika.konings@icann.org>, "ccwg-auctionproceeds@icann.org" <ccwg-auctionproceeds@icann.org><br>
<b>Subject: </b>[Ext] Re: [Ccwg-auctionproceeds] Proposed agenda new gTLD Auction Proceeds CCWG Meeting - Thursday 25 January at 14.00 UTC<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><a name="_MailOriginalBody"><span style="font-family:"Century Gothic"">Totally agree Xavier.
</span><o:p></o:p></a></p>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><span style="font-family:"Century Gothic"">I only would add, in the second question, that the question itself should be more directly asking something like…
</span><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><span style="font-family:"Century Gothic"">“can you share what are the normal practice in their region/ entity/ country etc. related to the following points: and them que points you have raised
</span><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><span style="font-family:"Century Gothic""> reading the question as an outsider, can be less understandable what people can really say as feedback. Asking reference clearly is brings more efficacy.</span><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><span style="font-family:"Century Gothic"">Kisses
</span><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><b><i><span lang="PT-BR" style="font-size:10.5pt;color:#009193">Vanda Scartezini</span></i></b><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><b><i><span lang="PT-BR" style="font-size:10.5pt;color:#009193">Polo Consultores Associados</span></i></b><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><b><i><span lang="PT-BR" style="font-size:10.5pt;color:#009193">Av. Paulista 1159, cj 1004</span></i></b><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><b><i><span style="font-size:10.5pt;color:#009193">01311-200- Sao Paulo, SP, Brazil</span></i></b><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><b><i><span style="font-size:10.5pt;color:#009193">Land Line: +55 11 3266.6253</span></i></b><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><b><i><span style="font-size:10.5pt;color:#009193">Mobile: + 55 11 98181.1464 </span></i></b><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><b><i><span style="font-size:10.5pt;color:#009193">Sorry for any typos. </span></i></b><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><span style="font-family:"Century Gothic""> </span><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><span style="font-family:"Century Gothic""> </span><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><b><span style="color:black">From:
</span></b><span style="color:black">Ccwg-auctionproceeds <ccwg-auctionproceeds-bounces@icann.org> on behalf of Xavier Calvez <xavier.calvez@icann.org><br>
<b>Date: </b>Thursday, January 25, 2018 at 15:11<br>
<b>To: </b><br>
<b>Subject: </b>Re: [Ccwg-auctionproceeds] Proposed agenda new gTLD Auction Proceeds CCWG Meeting - Thursday 25 January at 14.00 UTC</span><o:p></o:p></span></p>
</div>
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<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt"> </span><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt">All,</span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt">As a follow up to today’s call, please find below 2 suggested edits:</span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt"> </span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt">1- Question #3 relative to audit. See below suggested updated text of the question to clarify the nature of the audit referred to in the
question.</span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt">“What fiduciary and auditing requirements, whether financial or non-financial, would need to be established for this program?”</span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt">I am also suggesting to remove the secondary question below, within question #3, which is to vague to be addressed.</span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt">“How will audits need to be managed?”
</span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt"> </span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt">2- Recommended question on administrative costs</span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt">The question currently reads as: “Would a fixed percentage, like for example 5%, for administrating and covering the costs of the distribution
of the funds be reasonable for project applications? If yes, please provide input on what percentage should apply as well as what the percentage should be applied to (for example, % of total funds available for disbursement, or % per year or in total over
the life of the project?)” </span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt"> </span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt">The part of the question that asks “what percentage should apply” does not make sense. An external expert can not say what
<u>should</u> apply to ICANN’s specific and unique program, but can only share common practices they know about, or the practice of the entity they work for.</span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt">I also want to remind everyone that the administrative costs are not defined by a top/down assumption, 5% for example, but are the RESULT
of the procedures that need to be put in place to meet the objectives defined. Again, as an example, if we decide that all grant decisions should be reviewed independently, it will cost 10 times more than if we decide that only a sample of 10% of all grant
decisions should be reviewed.</span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt">No one can “decide” that the costs are 2%, 5% or 15%. What can be decided is what procedures should be put in place, which will then result
in a certain level of costs. An external expert can not know what administrative costs the ICANN’s disbursement program “should” result in. The external expert can only provide an external opinion on what other entities see administrative costs to be, for
their program.</span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt">I would therefore suggest rephrasing the question as follows:</span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt">“What are the main costs to be incurred for grant distribution program? What are the various methods to measure these costs (fixed cost
for the entire program, percentage of the total funds allocated for distribution,…)? If a percentage is commonly used in practice, what is the level of percentage most frequently observed?’’</span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt"> </span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt"> </span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt"> </span><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt">Thank you.</span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt"> </span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt">Best,</span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt"> </span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt">Xavier</span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt"> </span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt">Xavier Calvez</span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt">ICANN – SVP & CFO</span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt">12025 Waterfront Drive, Suite 300</span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt">Los Angeles, CA 90094</span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt">Phone: 310-301-5838</span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt">Mobile: 805-312-0052</span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt">Fax: 310-957-2348</span><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><b><span style="color:black">From:
</span></b><span style="color:black">Ccwg-auctionproceeds <ccwg-auctionproceeds-bounces@icann.org> on behalf of Marika Konings <marika.konings@icann.org><br>
<b>Date: </b>Wednesday, January 24, 2018 at 1:06 PM<br>
<b>To: </b>"ccwg-auctionproceeds@icann.org" <ccwg-auctionproceeds@icann.org><br>
<b>Subject: </b>Re: [Ccwg-auctionproceeds] Proposed agenda new gTLD Auction Proceeds CCWG Meeting - Thursday 25 January at 14.00 UTC</span><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt"> </span><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt">For item 4, please find attached for your review an updated version of the proposed questions document in which staff has aimed to address
the comments & suggestions raised by Sam and Xavier. I’ve highlighted in yellow remaining open items but of course, any other input and/or suggestions are welcome.</span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt"> </span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt">Best regards,</span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt"> </span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt">Marika</span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt"> </span><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><b><span style="color:black">From:
</span></b><span style="color:black">Ccwg-auctionproceeds <ccwg-auctionproceeds-bounces@icann.org> on behalf of Marika Konings <marika.konings@icann.org><br>
<b>Date: </b>Tuesday, January 23, 2018 at 21:57<br>
<b>To: </b>"ccwg-auctionproceeds@icann.org" <ccwg-auctionproceeds@icann.org><br>
<b>Subject: </b>[Ccwg-auctionproceeds] Proposed agenda new gTLD Auction Proceeds CCWG Meeting - Thursday 25 January at 14.00 UTC</span><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt"> </span><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt">Dear All,</span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt"> </span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt">Please find below the proposed agenda for the next new gTLD Auction Proceeds CCWG meeting which has been scheduled for Thursday 25 January
at 14.00 UTC. Attached for your review you will find the proposed outreach letter for external experts.</span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt"> </span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt">Best regards,</span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt"> </span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt">Marika</span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt"> </span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt">========================</span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:11.0pt"> </span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><b><span style="font-size:11.0pt">Proposed agenda – new gTLD Auction Proceeds Cross-Community Working Group – Thursday 25 January 2018 14.00 UTC</span></b><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><i><span style="font-size:11.0pt">As a reminder, all conference call details will be circulated on the “ntfy” (short for “notify”) mailing list to which members only
are subscribed in a read-only mode. These details must not be circulated on the wider public WG mailing list. To avoid burdening the WG public mailing list, please send your apologies ahead of time (apologies after the call will no longer be taken into account)
and your dial-out requests to the GNSO Secretariat: </span></i></span><a href="mailto:gnso-secs@icann.org"><span style="mso-bookmark:_MailOriginalBody"><i><span style="font-size:11.0pt">gnso-secs@icann.org</span></i></span><span style="mso-bookmark:_MailOriginalBody"></span></a><span style="mso-bookmark:_MailOriginalBody"><i><span style="font-size:11.0pt">.</span></i><o:p></o:p></span></p>
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<span style="mso-bookmark:_MailOriginalBody"><![if !supportLists]><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="font-size:11.0pt">Roll call</span><o:p></o:p></span></p>
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<span style="mso-bookmark:_MailOriginalBody"><![if !supportLists]><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="font-size:11.0pt">Welcome / DOI & SOI Updates</span><o:p></o:p></span></p>
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<span style="mso-bookmark:_MailOriginalBody"><![if !supportLists]><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="font-size:11.0pt">Review of proposed outreach letter to external experts (see attached)</span><o:p></o:p></span></p>
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<span style="mso-bookmark:_MailOriginalBody"><![if !supportLists]><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="font-size:11.0pt">Review of proposed questions for external experts (an updated version will be circulated prior to the meeting)</span><o:p></o:p></span></p>
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<span style="mso-bookmark:_MailOriginalBody"><![if !supportLists]><span style="mso-list:Ignore">5.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="font-size:11.0pt">Confirm next meeting </span>
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<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><b><i><span style="font-size:11.0pt">Marika Konings</span></i></b><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><i><span style="font-size:11.0pt">Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) </span></i><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><i><span style="font-size:11.0pt">Email:
</span></i></span><a href="mailto:marika.konings@icann.org"><span style="mso-bookmark:_MailOriginalBody"><i><span style="font-size:11.0pt">marika.konings@icann.org</span></i></span><span style="mso-bookmark:_MailOriginalBody"></span></a><span style="mso-bookmark:_MailOriginalBody"><i><span style="font-size:11.0pt"> </span></i><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><i><span style="font-size:11.0pt">Follow the GNSO via Twitter @ICANN_GNSO</span></i><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_MailOriginalBody"><i><span style="font-size:11.0pt">Find out more about the GNSO by taking our </span></i></span><a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses_gnso&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=7_PQAir-9nJQ2uB2cWiTDDDo5Hfy5HL9rSTe65iXLVM&m=zgf-q4HQ6jasLs-i8h7jOAcpayB6PEBejK6zvyICwcs&s=LIhy6a4D7_bP-6JWdyvQrTQiwEidy_KantdjdecOEog&e="><span style="mso-bookmark:_MailOriginalBody"><i><span style="font-size:11.0pt">interactive
courses[learn.icann.org]</span></i></span><span style="mso-bookmark:_MailOriginalBody"></span></a><span style="mso-bookmark:_MailOriginalBody"><i><span style="font-size:11.0pt"> and visiting the </span></i></span><a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gnso.icann.org_files_gnso_presentations_policy-2Defforts.htm-23newcomers&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=7_PQAir-9nJQ2uB2cWiTDDDo5Hfy5HL9rSTe65iXLVM&m=zgf-q4HQ6jasLs-i8h7jOAcpayB6PEBejK6zvyICwcs&s=wdK3H9FYmHP0U2ITI7JtyBSRM0CkJhnMoqCYjQi8jSs&e="><span style="mso-bookmark:_MailOriginalBody"><i><span style="font-size:11.0pt">GNSO
Newcomer pages[gnso.icann.org]</span></i></span><span style="mso-bookmark:_MailOriginalBody"></span></a><span style="mso-bookmark:_MailOriginalBody"><i><span style="font-size:11.0pt">. </span></i><o:p></o:p></span></p>
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