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<p class="MsoNormal"><span style="font-size:11.0pt">Dear All,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Please find below the notes and action items of today’s new gTLD Auction Proceeds CCWG meeting. Note that the next meeting will be scheduled for Thursday 14 June at 14.00 UTC<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Best regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Marika<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Notes & Action Items – CCWG Auction Proceeds Meeting – 31 May 2018<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt;color:black">These high-level notes are designed to help the CCWG navigate through the content of the call and are not meant as a substitute for the transcript and/or recording. The MP3, transcript, and
chat are provided separately and are posted on the wiki at: </span></i><span style="font-size:11.0pt;color:black"><a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_DLHDAw&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=7_PQAir-9nJQ2uB2cWiTDDDo5Hfy5HL9rSTe65iXLVM&m=4zHolvsBo6lsC2fsFnhbQd0l8fVzyqdj0t9oV6_NWjM&s=-vuUpZTVZXrpFcq3-nA--Ltl_ESCT71X4cBhx3axkEY&e="><i><span style="color:#954F72">https://community.icann.org/x/DLHDAw</span></i></a><i>.</i></span><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">1. Roll Call<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1"><span style="font-size:11.0pt">Roll Call will be taken from Adobe Connect<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1"><span style="font-size:11.0pt">Please remember to state your name for transcription purposes and don't forget to mute your line / microphone when not speaking to avoid interruption.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1"><span style="font-size:11.0pt">Audio only: Xavier Calvez (only first part of the meeting), Kavouss Arasteh<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">2. Welcome & SOI/DOI updates<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo2"><span style="font-size:11.0pt">Reminder - please check your SOI/DOIs and make sure these are up to date<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">3. Next steps for addressing charter questions<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo2"><span style="font-size:11.0pt">See email circulated by Erika earlier today<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo2"><span style="font-size:11.0pt">See template that was circulated to facilitate developing a response to the remaining charter questions. Leadership is offering to develop a first draft
response to the charter questions for CCWG review, if possible prior to ICANN62.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo2"><span style="font-size:11.0pt">See letter from the ICANN Board providing input on the mechanisms discussion. Board is of the view that there should be various tranches of funding so
that the mechanism chosen can be closely monitored and adjustments, if needed, can be made. Mechanisms chosen should focus on effective and efficient disbursement. More information will be needed on relevant costs of the different mechanisms. Should be able
to evaluate and monitor projects on a global basis. More work needed on ensuring a common understanding and providing additional definition of the mechanisms in advance of public comment.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo2"><span style="font-size:11.0pt">Board letter seems to suggest that CCWG should not rush for public comment.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo2"><span style="font-size:11.0pt">Any direct costs like communication, etc. should all be funded out of the proceeds or would some of these come out of ICANN's general budget? Board has
not actually discussed that yet - cost for evaluating, managing, running the program would need to come out of the funding. Discreet items such as a communications plan in advance has not been discussed in particular, but could be considered inclusive of overall
running of the program. Cost associated with a communication plan should be factored in. Measuring efficiency of funds need to take into account holistic viewpoint of costs that are associated with setting up / running a mechanism. CCWG may need to map out
the different cost elements to get a better idea and track key areas of costs to determine how these would be funded. Need to look at costs from a standalone perspective. ICANN's ongoing funding is not set up to take care of this - all costs are expected to
come out of auction proceeds. Once implementation starts, this is expected to come out of auction proceeds funding.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo2"><span style="font-size:11.0pt">Further input on expected / max overhead costs may also be needed. Board previously mentioned a 5% threshold. Is there flexibility there to ensure efficiency
/ effectiveness balance? What is reasonable and what is cost effective, depends on the circumstances and the nature of the grants that are being made. % was never intended to be a hard / fast line. % needs to be reasonable in light of the objectives of the
program. Focus should be on the use for proceeds in furtherance of the mission instead of administrative costs. Could ask in work on general description to provide an indication if overhead costs would be closer to 3 or 10 %, for example.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo2"><span style="font-size:11.0pt">Need to also evaluate mechanisms according to the defined principles mentioned in the Board letter. Factor this into the draft response to charter questions.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo2"><span style="font-size:11.0pt">Need to further consider how feasible tranching is as it will depend on size of fund allocation, similar would need to further discuss what mechanisms
would need to be put in place that would warrant changes / corrections. Board is committed to the notion that funds would be allocated over a period of time to be able to ensure in earlier stages that proper controls are in place to monitor and manage applications
and evaluations. Board has not yet considered possible size of fund allocation to projects. Objectives of fund allocation determined by the community would hopefully further clarity / guide that conversation. Intersection between size of projects and costs
of overhead. <o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo2"><span style="font-size:11.0pt">One of the factors that will significantly impact costs, which is not usually considered in any standard percentage, is the cost inherent to supporting
a multistakeholder process: whether it is to organize some community communication on the overall process of the auction proceeds, or to support transparency and accountability mechanisms, these activities are rarely encountered elsewhere but are prevalent
at ICANN and are very resource consuming. That will significantly impact the costs incurred for the program. If you take an illustration that the Drafting Team early on and now this CCWG AP have been working on the topic for 2 years, with ICANN's support,
the costs is already significant and we have not even started implementing anything.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo2"><span style="font-size:11.0pt">CCWG could consider whether certain amounts are allocated to baskets to focus on certain types of projects, including different sizes. CCWG to re-evaluate
if that is a recommendation it would like to made. <o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo2"><span style="font-size:11.0pt">The topic of tranches is one of the operational consequence of the board's fiduciary duty that the funds are used within mission and effectively: releasing
funds in tranches to a given recipient allows to establish accountability mechanisms for that recipient to demonstrate that the funds are appropriately used. The other tranche topic is, as an example, to provide X million of dollars for allocation during a
given year, which also allows to control the amount of effort required for evaluation and disbursement, allowing to minimize risks of errors or issues.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo2"><span style="font-size:11.0pt">As a reminder, Sarah Berg has been asked to assist with developing a general description of each of these mechanisms.
<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Action item #1</span></b><span style="font-size:11.0pt">: CCWG leadership to work on first draft of responses to charter questions, factoring in board input as well as discussion during today's meeting
(31/5). To be circulated at the latest by 18 June to allow for sufficient time for CCWG to review.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Action item #2</span></b><span style="font-size:11.0pt">: CCWG to consider developing list of cost elements to get a better idea and track key areas of costs and determine how these would be funded (from
auction proceeds or differently). <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">4. Planning for ICANN62<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">See email sent by Erika proposing to delay HIT session to ICANN63 and have a F2F meeting instead which would include an update to the community. In addition,
leadership team is available to come and speak to / present to those groups that are interested. CCWG could consider other mechanisms to provide updates to the community for example in the form of a webinar. Regular newsletters are already provided to ensure
that chartering organizations have regular status updates. <o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Action item #3:</span></b><span style="font-size:11.0pt"> CCWG to move forward with the changes that have been proposed (postpone HIT session to ICANN63 and change it to a F2F meeting instead.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">5. Finalisation of preamble & reminder to review project examples by Monday 4 June at 18:00 UTC<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">No further input received on the preamble so that document should be considered final for inclusion in the Initial Report.
<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Action item #4</span></b><span style="font-size:11.0pt">: reminder, CCWG to review project examples by Monday 4 June at 18.00 UTC at the latest.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">6. Next steps & confirm next meeting (Thursday 7 or 14 June at 14:00 UTC)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">Next meeting to be scheduled for 14 June at 14.00 UTC.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><i><span style="font-size:11.0pt">Marika Konings<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt">Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) <o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt">Email: <a href="mailto:marika.konings@icann.org">
<span style="color:#0563C1">marika.konings@icann.org</span></a> <o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt"> <o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt">Follow the GNSO via Twitter @ICANN_GNSO<o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt">Find out more about the GNSO by taking our <a href="http://learn.icann.org/courses/gnso"><span style="color:#0563C1">interactive courses</span></a> and visiting the <a href="http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy-efforts.htm#newcomers"><span style="color:#0563C1">GNSO
Newcomer pages</span></a>. <o:p></o:p></span></i></p>
<p class="MsoNormal"><o:p> </o:p></p>
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