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<body lang="EN-US" link="#0563C1" vlink="#954F72">
<div class="WordSection1">
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Dear All,</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"> </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Please find below the notes and action items from today’s new gTLD Auction Proceeds meeting.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black">Best regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black">Joke Braeken<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black">= = = = = = =<o:p></o:p></span></p>
<p class="MsoPlainText"><o:p> </o:p></p>
<p class="MsoPlainText"><b><span lang="EN-GB">Notes & Action Items - New gTLD Auction Proceeds CCWG meeting - 19 December at 14:30 UTC<o:p></o:p></span></b></p>
<p class="MsoPlainText"><span lang="EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><i><span lang="EN-GB" style="color:black">These high-level<span class="apple-converted-space"> </span>notes<span class="apple-converted-space"> </span>are designed to help the CCWG navigate through the content of the call and are not meant
as a substitute for the transcript and/or recording. The MP3, transcript, and chat are provided separately and are posted on the wiki at: <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_DLHDAw&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=7_PQAir-9nJQ2uB2cWiTDDDo5Hfy5HL9rSTe65iXLVM&m=4zHolvsBo6lsC2fsFnhbQd0l8fVzyqdj0t9oV6_NWjM&s=-vuUpZTVZXrpFcq3-nA--Ltl_ESCT71X4cBhx3axkEY&e="><span style="color:#954F72">https://community.icann.org/x/DLHDAw</span></a>.</span></i><span lang="EN-GB"><o:p></o:p></span></p>
<p class="MsoPlainText"><span lang="EN-GB"><o:p> </o:p></span></p>
<ol style="margin-top:0cm" start="1" type="1">
<li class="MsoPlainText" style="margin-left:-18.0pt;mso-list:l5 level1 lfo4"><b><span lang="EN-GB">Roll call<o:p></o:p></span></b></li></ol>
<p class="MsoPlainText" style="margin-left:36.0pt"><span lang="EN-GB"><o:p> </o:p></span></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l7 level1 lfo1"><span style="font-size:11.0pt">Attendance will be taken from AC</span><o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l7 level1 lfo1"><span style="font-size:11.0pt">Please remember to mute your microphones when not speaking and state your name before speaking for transcription purposes.</span><o:p></o:p></li></ul>
<p class="MsoPlainText"><o:p> </o:p></p>
<p class="MsoPlainText"><b><span lang="EN-GB">2. Welcome & DOI/SOI updates<o:p></o:p></span></b></p>
<p class="MsoPlainText"><span lang="EN-GB"><o:p> </o:p></span></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l6 level1 lfo2"><span style="font-size:11.0pt">Please remember to check your SOI/DOIs on a regular basis and update as needed</span><o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l6 level1 lfo2"><span lang="EN-GB" style="color:windowtext">this is an orientation call on how to move forward.</span><o:p></o:p></li></ul>
<p class="MsoNormal" style="margin-left:36.0pt"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoPlainText"><b><span lang="EN-GB">3. High-level overview of public comment review tool<o:p></o:p></span></b></p>
<p class="MsoPlainText"><span lang="EN-GB"><o:p> </o:p></span></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoPlainText" style="mso-list:l0 level1 lfo3"><span lang="EN-GB">The staff report was published. The public comment period is now formally closed.
<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l0 level1 lfo3"><span lang="EN-GB">Certain comments provided via the public comments focused on a charter question or on a recommendation, whereas others were more "free format". In the Review tool, which is being displayed
in the AC room, you will note that the comments were broken into pieces and added to certain sections, based on their focus.
<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l0 level1 lfo3"><span lang="EN-GB">Most of the comments were focused on recommendations, annexes or charter questions.
<o:p></o:p></span></li></ul>
<p class="MsoPlainText" style="margin-left:36.0pt"><span lang="EN-GB"><o:p> </o:p></span></p>
<p class="MsoPlainText" style="margin-left:18.0pt"><span lang="EN-GB">Lay-out:<o:p></o:p></span></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoPlainText" style="mso-list:l0 level1 lfo3"><span lang="EN-GB">top - dark blue: overall topic.
<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l0 level1 lfo3"><span lang="EN-GB">Column 1: number of the comments, for easy future reference<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l0 level1 lfo3"><span lang="EN-GB">Column 2: the excerpt from the original text (word for word),
<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l0 level1 lfo3"><span lang="EN-GB">Column 3: the contributor,
<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l0 level1 lfo3"><span lang="EN-GB">Column 4: standard template. No analysis has been done yet. The WG can code these comments (concerns, divergence, agreement, new idea) while doing the analysis. There is room foreseen
for the WG to specify how it intends to deal with the comment. The colour-coding is simply intended to help the group setting up for the analysis.
<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l0 level1 lfo3"><span lang="EN-GB">Grey: high-level overview of what the comments refer to. High-level summary, no judgement or analysis here.<o:p></o:p></span></li></ul>
<p class="MsoPlainText" style="margin-left:36.0pt"><span lang="EN-GB"><o:p> </o:p></span></p>
<p class="MsoPlainText"><b><span lang="EN-GB">4. Next steps for reviewing public comments<o:p></o:p></span></b></p>
<p class="MsoPlainText"><span lang="EN-GB"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span lang="EN-GB">4 types of comments:<o:p></o:p></span></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoPlainText" style="mso-list:l1 level1 lfo5"><span lang="EN-GB">comments received related to our questions<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l1 level1 lfo5"><span lang="EN-GB">completely new comments: some comments are not related to the questions we asked, or to previous discussions by the CCWG. We need to identify those points, and discuss how we intend
to deal with them. <o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l1 level1 lfo5"><span lang="EN-GB">Some of the comments relate more to the implementation phase. We need to identify those comments, and come to an agreement that those topics refer to the implementation phase.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l1 level1 lfo5"><span lang="EN-GB">Referring to what was implicitly included in the Initial Report, but not explicitly stated out
<o:p></o:p></span></li></ul>
<p class="MsoPlainText" style="margin-left:36.0pt"><span lang="EN-GB"><o:p> </o:p></span></p>
<p class="MsoPlainText" style="margin-left:18.0pt"><b><i><span lang="EN-GB">Action item #1:<o:p></o:p></span></i></b></p>
<p class="MsoPlainText" style="margin-left:18.0pt"><span lang="EN-GB">Following a proposal by the chair and co-chair: the leadership team and staff will do a first analysis of the comments received, by grouping them into categories. (comments related to our
charter questions/recommendations; new comments; comments that relate to the implementation phase; comments related to what is implicitly stated)<o:p></o:p></span></p>
<p class="MsoPlainText"><span lang="EN-GB"><o:p> </o:p></span></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoPlainText" style="mso-list:l4 level1 lfo6"><span lang="EN-GB">If the final recommendations are very different compared to the initial report, we need a new public comment period.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l4 level1 lfo6"><span lang="EN-GB">what the CCWG was discussing was a structure where members of the community would be the ones that would be reviewing and deciding. The Inital Report was silent on that. We considered
that as being implied, but it should have been mentioned in a more explicit way, said Elliot. The comments received via the public comments process covered with how to deal with the COI and separation from the Org. The fact that the CCWG assumed it should
be community group reviewing and deciding addresses many of the comments, both directly and indirectly.
<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l4 level1 lfo6"><span lang="EN-GB">Erika confirmed this concern is being recorded, and that it will be addressed, since many of the comments refer to this. Caveat: we have not made a concrete recommendation.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l4 level1 lfo6"><span lang="EN-GB">A group member expressed his surprise that the CCWG did not think about those comments while it was doing the work.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l4 level1 lfo6"><span lang="EN-GB">Becky Burr and Maarten Botterman confirmed that the board has sent comments which say that it is imperative that the evaluation be independent. The Board had contemplated this as being
an independent experts board, applying the criteria developed by the community. There are other ways to have this independence. Emphasis is on the critical nature of the independence of the evaluator.<o:p></o:p></span></li></ul>
<p class="MsoPlainText"><span lang="EN-GB"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span lang="EN-GB">2 assumptions:<o:p></o:p></span></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoPlainText" style="mso-list:l3 level1 lfo7"><span lang="EN-GB">Chair confirms an explicit understanding among the CCWG that the community is involved. We did not discuss how this involvement happens.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l3 level1 lfo7"><span lang="EN-GB">Chairs confirms there shall be an independent review. Various combinations are possible here.<o:p></o:p></span></li></ul>
<p class="MsoPlainText"><span lang="EN-GB"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span lang="EN-GB">Note that Marika is currently OOO and ICANN offices are closed next week. Re-opens again on 2 January.<o:p></o:p></span></p>
<p class="MsoPlainText"><span lang="EN-GB">Timeline for initial analysis to be determined shortly.<o:p></o:p></span></p>
<p class="MsoPlainText"><span lang="EN-GB"><o:p> </o:p></span></p>
<p class="MsoPlainText"><b><span lang="EN-GB">5. CCWG meeting schedule<o:p></o:p></span></b></p>
<p class="MsoPlainText"><span lang="EN-GB"><o:p> </o:p></span></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoPlainText" style="mso-list:l2 level1 lfo8"><span lang="EN-GB">may depend on the initial analysis, does it make sense to meet every 2 weeks? fixed time? or do we need a different meeting cycle?<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l2 level1 lfo8"><span lang="EN-GB">Leadership thinks it would be good to deliver clarification on the topics brought up under the public comments by the Kobe meeting. Suggestion to do most of the work ahead of Kobe,
and have a half a day meeting in Kobe to finalise the work.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l2 level1 lfo8"><span lang="EN-GB">Do we need a second public comment period? Some group members prefer not to have one, some say it cannot be avoided.
<o:p></o:p></span></li></ul>
<p class="MsoPlainText"><span lang="EN-GB"><o:p> </o:p></span></p>
<p class="MsoPlainText" style="margin-left:18.0pt"><b><i><span lang="EN-GB">Action item #2:<o:p></o:p></span></i></b></p>
<p class="MsoPlainText" style="margin-left:18.0pt"><span lang="EN-GB">Secretariat to share a poll via the mailing list, to determine the preferred time for the future calls, under the assumption that calls will happen every 2 weeks.<o:p></o:p></span></p>
<p class="MsoPlainText"><span lang="EN-GB"><o:p> </o:p></span></p>
<p class="MsoPlainText"><b><span lang="EN-GB">6. Next steps for work plan towards Final Report<o:p></o:p></span></b></p>
<p class="MsoPlainText"><span lang="EN-GB"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span lang="EN-GB">The need for a second public comment period depends on the content of the next report. Noting feedback from the Board received from the public comment period: "If the report changes significantly as a result of Public
Comment, the Board would encourage a second period of Public Comment to make sure that the community and beyond have opportunities to comment on any material changes to the approach and options set forth in this draft before submission to the Chartering Organizations
for adoption."<o:p></o:p></span></p>
<p class="MsoPlainText"><span lang="EN-GB"><o:p> </o:p></span></p>
<p class="MsoPlainText"><b><span lang="EN-GB">7. Reconfirmation of membership<o:p></o:p></span></b></p>
<p class="MsoPlainText"><span lang="EN-GB"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span lang="EN-GB">attendance is dropping. do we need to reconfirm membership, to remind people about the important work?<o:p></o:p></span></p>
<p class="MsoPlainText"><span lang="EN-GB">Comments from the group that there is no need to reconfirm membership, that it would be hard to bring new members up to speed at this stage. Others mentioned that there is a lot of work still to be done, and we should
ensure the CCWG has adequate resources.<o:p></o:p></span></p>
<p class="MsoPlainText"><span lang="EN-GB"><o:p> </o:p></span></p>
<p class="MsoPlainText" style="margin-left:36.0pt"><b><i><span lang="EN-GB">Action item #3:<o:p></o:p></span></i></b></p>
<p class="MsoPlainText" style="margin-left:36.0pt"><span lang="EN-GB">reconfirmation of membership to be discussed again at the end of the next meeting.
<o:p></o:p></span></p>
<p class="MsoPlainText"><span lang="EN-GB"><o:p> </o:p></span></p>
<p class="MsoPlainText"><b><span lang="EN-GB">8. AOB<o:p></o:p></span></b></p>
<p class="MsoPlainText"><span lang="EN-GB"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span lang="EN-GB">Scheduling of future meetings needs to be verified against the work by other groups as well.<o:p></o:p></span></p>
<p class="MsoPlainText"><span lang="EN-GB"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span lang="EN-GB">Thank you all. Happy holidays.<o:p></o:p></span></p>
<p class="MsoPlainText"><span lang="EN-GB"></span><span lang="EN-GB"><o:p></o:p></span></p>
<p class="MsoPlainText"><span lang="EN-GB"><o:p> </o:p></span></p>
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