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I just wanted to take this opportunity to thank Joke and others from ICANN staff who did such a quick turn around on the action items and informal notes! </div>
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Amazing! </div>
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I had scheduled some time to do my update to CSG and viola! here is the details that I needed! </div>
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Thanks for a very productive call. </div>
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I would ask staff  and co chairs to explore the practicality of a lengthy working session during ICANN65. I am seeing also concerns from the EPDP list about when they can have a lengthy meeting -- due to logistical issues.  That four day meeting is always packed
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I have found the rigidity of that meeting less than "friendly" to the community's needs to have working sessions, such as these two, and also accomplish the rest of work needed, but this is not the place to relitigate how the Meetings Team has implemented what
 the Meeting Review Team might have envisioned. </div>
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But, it is challenging if there is no meeting space, with full remote participation. </div>
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Kudos again to the team that supports us so well including Sam and Xavier.</div>
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<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" color="#000000" style="font-size:11pt"><b>From:</b> Ccwg-auctionproceeds <ccwg-auctionproceeds-bounces@icann.org> on behalf of Joke Braeken <joke.braeken@icann.org><br>
<b>Sent:</b> Wednesday, March 27, 2019 12:32 PM<br>
<b>To:</b> ccwg-auctionproceeds@icann.org<br>
<b>Subject:</b> [Ccwg-auctionproceeds] action items and informal notes from the CCWG new gTLD Auction Proceeds meeting on Wednesday, 27 March 2019 (14:00 UTC)</font>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif; color:black">Dear all,</span></p>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif; color:black">Please find below the action items and informal notes from the CCWG new gTLD Auction Proceeds meeting on Wednesday, 27 March 2019 (14:00 UTC)</span></p>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif; color:black">Thank you.</span></p>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif; color:black">Best regards,</span></p>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif; color:black">Joke Braeken</span></p>
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<b><span style="font-size:11.0pt; font-family:"Calibri",sans-serif; color:black">NOTES / ACTION ITEMS</span></b><span style="font-size:11.0pt; font-family:"Calibri",sans-serif; color:black"></span></p>
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<i><span style="font-size:11.0pt; font-family:"Calibri",sans-serif; color:black">These high-level notes are designed to help the CCWG navigate through the content of the call and are not meant as a substitute for the transcript and/or recording. The MP3, transcript,
 and chat are provided separately and are posted on the wiki at:<span class="x_apple-converted-space"> </span><a href="https://nam05.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcommunity.icann.org%2Fx%2FDLHDAw&data=02%7C01%7C%7C3058b4a85a304098287708d6b2d1c3af%7C84df9e7fe9f640afb435aaaaaaaaaaaa%7C1%7C0%7C636893011330425908&sdata=LZgqNC6%2BzbhT15qJM6Tcaru8MgFmys1DHiSBRz7U%2B24%3D&reserved=0" originalsrc="https://community.icann.org/x/DLHDAw" shash="IN+kuwYS/dO44zQxIPbKCZSWZMwLAYxq/07J+Kou0PGTt7e3aEuErBiE2R8Zyyl0TK3mtp/TSvJhOzIUrjerIAJOjv56eoIO1K5wnUlQ/MZwfFkFEOAqoqKcHCgqkWO8TsCbaQ/YgILOBKd71OHiNky9aEeT3JClK0ntCPSp06w="><span style="color:#954F72">https://community.icann.org/x/DLHDAw</span></a><span class="x_apple-converted-space"> </span>.</span></i><span style="font-size:11.0pt; font-family:"Calibri",sans-serif; color:black"></span></p>
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<b><span style="font-size:11.0pt; font-family:"Calibri",sans-serif">1. Roll Call</span></b></p>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif">Attendance will be taken from AC. Please remember to mute your microphones when not speaking and state your name before speaking for transcription purposes.</span></p>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif">Marilyn Cade is suggesting to have a role call. Every participant is to state its role and affiliation.<span class="x_apple-converted-space"> </span></span></p>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif">Note by staff: only members and participants are invited to the CCWG Auction Proceeds calls. Each chartering organization was able to appoint up to 5 members, while anyone is able to sign up as
 a participant.</span></p>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif">There is no concept of "voting members". The group needs to reach a consensus decision.<span class="x_apple-converted-space"> 
</span>Membership / participant / observer information can also be found here: <span class="x_s1" style="color:blue; text-decoration:underline">
https://community.icann.org/x/FpjDAw</span></span></p>
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<b><i><span style="font-size:11.0pt; font-family:"Calibri",sans-serif">Action item #1:<span class="x_apple-converted-space"> </span></span></i></b><span style="font-size:11.0pt; font-family:"Calibri",sans-serif"></span></p>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif">When joining the AC room for future calls, members and participants to include behind brackets whether they are a member or participant, and for members to specify their appointing organisation.
 This helps to have an overview of the affiliations of those participating in the call.<span class="x_apple-converted-space"> </span></span></p>
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<b><span style="font-size:11.0pt; font-family:"Calibri",sans-serif">2. Welcome / SOI & DOI updates</span></b></p>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif">Please remember to check your SOI/DOIs on a regular basis and update as needed</span></p>
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<b><span style="font-size:11.0pt; font-family:"Calibri",sans-serif">3. Discuss commitment and timeline for delivering Final Report by ICANN65 (see draft timeline attached)</span></b></p>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif">How can we ensure that we have sufficient comment from all members to do the work and to finalise it?</span></p>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif">Chair aims to conclude the work by this group by the Marrakech meeting (ICANN65)</span></p>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif">Marika mentioned that the Policy Forum in Marrakech is a shorter meeting, less flexibility to have parallel meetings. Afternoons are dedicated to cross community sessions. Sufficient participation
 needed in order to have a productive meeting. Carving out time for this group means other groups may not be able to meet.</span></p>
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<i><span style="font-size:11.0pt; font-family:"Calibri",sans-serif">a. Is everyone committed to put in the work required to deliver a Final Report by ICANN65?</span></i></p>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif">Marilyn: ICANN65 deadline is not realistic. Support from the chartering organisations is needed. Unlikely that ICANN65 can provide a workspace of at least 4 hours, needed to finalise much of our
 work, if we even meet the proposed timeline. We should take a slightly extended timeline and push forward on achieving decisions. Many people will not have travel funding.<span class="x_apple-converted-space"> 
</span>Those that cannot attend in person should still be able to contribute.</span></p>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif">Chair is concerned that the money is frozen even longer before the process of building the implementation team can start.<span class="x_apple-converted-space"> </span></span></p>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif">Question regarding how to add sessions to the schedule. Marika clarifies that for the policy forum all requests need to go through an SO/AC to get a session on the schedule. The CCWG effort is
 part of the GNSO room allocation. For the policy forum 7 slots are set aside for cross-community sessions or high interest sessions, and we are not able to schedule anything against those slots.<span class="x_apple-converted-space"> 
</span>Staff is hopeful to be able to secure a 4h block. This is not a staff decision, factoring in needs of other groups, and ok by GNSO leadership team.<span class="x_apple-converted-space"> </span></span></p>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif">Planning deadline around 27 April. GNSO and ccNSO have already working on a draft schedule. EPDP also wants as much time as possible.<span class="x_apple-converted-space"> </span></span></p>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif">Chair: ideally we should have a longer session at ICANN65, aim for a very early draft to be ready by ICANN65, to be finalised at that meeting. Further work after Marrakech will be needed.<span class="x_apple-converted-space"> </span></span></p>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif">Workplan to be fine-tuned, depending on how much time can be carved out at ICANN65.</span></p>
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<i><span style="font-size:11.0pt; font-family:"Calibri",sans-serif">b. How can productivity be enhanced? Longer calls, more calls, more mailing list activity?</span></i></p>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif">Marika: meeting the Marrakech deadline is challenging with the current pace. Target and goal are not realistic if does not match with the workload scheduling.</span></li><li class="x_p1" style="margin:0cm 0cm 0.0001pt; font-size:8pt; font-family:Helvetica">
<span style="font-size:11.0pt; font-family:"Calibri",sans-serif">Maureen: task assigned to sub-groups are not always clear. Just getting started already took quite some time.<span class="x_apple-converted-space"> </span>Marilyn: we should appoint a lead to
 these sub-groups, to ensure the work gets done.</span></li><li class="x_p1" style="margin:0cm 0cm 0.0001pt; font-size:8pt; font-family:Helvetica">
<span style="font-size:11.0pt; font-family:"Calibri",sans-serif">Erika suggests to have calls with a 2,5 h duration? Test this for the next 2 calls. Comments regarding the preference for a max 2h call. Sebastien: check that the extension does not conflict with
 other calls. In principle agrees to move to 2 hours. Chair suggests to keep having calls every 2 weeks, but instead of 90 minutes, have calls for 120 minutes.</span></li></ul>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif">Marika reminds group members what the focus of the group is: What - if anything - needs to be changed to the initial report? Look at examples in the annex, guidance that is provided in the annex.</span></li></ul>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif">Summary of the discussions:</span></p>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif">have a very early draft ready by Marrakech</span></li><li class="x_p1" style="margin:0cm 0cm 0.0001pt; font-size:8pt; font-family:Helvetica">
<span style="font-size:11.0pt; font-family:"Calibri",sans-serif">aim for a longer session at ICANN65</span></li><li class="x_p1" style="margin:0cm 0cm 0.0001pt; font-size:8pt; font-family:Helvetica">
<span style="font-size:11.0pt; font-family:"Calibri",sans-serif">extended duration of the 2-weekly calls. From 90 to 120 minutes</span></li><li class="x_p1" style="margin:0cm 0cm 0.0001pt; font-size:8pt; font-family:Helvetica">
<span style="font-size:11.0pt; font-family:"Calibri",sans-serif">discussions by the CCWG to be continued after Marrakech</span></li></ul>
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<b><span style="font-size:11.0pt; font-family:"Calibri",sans-serif">4. Follow up on action items coming out of ICANN64:</span></b></p>
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<i><span style="font-size:11.0pt; font-family:"Calibri",sans-serif">a. Comment #4 (charter question #2) - Marilyn, Elliot, Jonathan, Alan and Maureen to develop draft language for inclusion</span></i></p>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif">Marilyn will take the lead. Draft to be shared with full group on mailing list, if needed discussion can be scheduled during the next call.</span></p>
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<i><span style="font-size:11.0pt; font-family:"Calibri",sans-serif">b. Comment #1 (charter question #3) - CCWG to review the ICANN Board letter and reconsider during the next meeting whether or not to add the Board’s language</span></i></p>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif">Consensus to add a clarification to the report, to make clear what the Board envisaged role is? In principle there was no objection.</span></p>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif">This refers to charter question number 3, and guidance provided regarding the implementation phase. Some of questions were raised regarding the role of staff and the board. This was discussed
 in Kobe as well: neither Board nor staff will be approving or evaluating individual projects.</span></p>
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<b><i><span style="font-size:11.0pt; font-family:"Calibri",sans-serif">Action item #2:</span></i></b><span style="font-size:11.0pt; font-family:"Calibri",sans-serif"></span></p>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif">Report clarification: to be discussed again during the next meeting, due to its importance. Letter to be circulated again to the CCWG.</span></p>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif"> </span></p>
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<i><span style="font-size:11.0pt; font-family:"Calibri",sans-serif">c. Status of FAQs</span></i></p>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif">staff aims to share the draft to the mailing list, prior to the next meeting. e.g. will address questions regarding for instance legal and judiciary requirements, and the board input provided.</span></p>
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<b><i><span style="font-size:11.0pt; font-family:"Calibri",sans-serif">Action item #3:</span></i></b><span style="font-size:11.0pt; font-family:"Calibri",sans-serif"></span></p>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif">staff to follow-up on status of FAQs via the CCWG AP mailing list</span></p>
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<b><span style="font-size:11.0pt; font-family:"Calibri",sans-serif">5. Continue review of public comment templates:</span></b></p>
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<i><span style="font-size:11.0pt; font-family:"Calibri",sans-serif">a. Charter question #4 input (see template attached)</span></i></p>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif">during the previous meeting, we left off at comment number 7.</span></p>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif">suggestion to keep the original proposal.</span></p>
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<i><span style="font-size:11.0pt; font-family:"Calibri",sans-serif">b. Charter question #5 input (see template attached)</span></i></p>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif">comment by ICANN Board. This is an area where further guidance has been provided in previous letters.</span></p>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif">Erika's suggestion for further investigation into an appropriate mechanism to define COI</span></p>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif">Grant distribution mechanism is a different process than what ICANN does within its own processes. Implementation team should do more examination of what appropriate COI practices are.</span></p>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif">Drafting needed of the guideline for the implementation team.</span></p>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif">Carolina Caeiro:<b>
</b>I agree with the idea that the implementation team should take care of outlining in detail the provisions to avoid CoI. Perhaps we can reinforce our recommendation language, to say "Robust conflict of interest provisions must be developed and put in place
 ***at every phase of the process***, regardless of which mechanism is ultimately selected.<span class="x_apple-converted-space"> </span></span></p>
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<b><i><span style="font-size:11.0pt; font-family:"Calibri",sans-serif">Action item #4:</span></i></b><span style="font-size:11.0pt; font-family:"Calibri",sans-serif"></span></p>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif">Regarding COI: leadership team to formulate language, based on Carolina's proposal</span></p>
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<i><span style="font-size:11.0pt; font-family:"Calibri",sans-serif">c. Charter question #6 input (see template attached)</span></i></p>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif">Marilyn: concern about inclusion and exclusion. Who can benefit from the project, vs where the proposal comes from.<span class="x_apple-converted-space"> </span></span></p>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif">Erika mentioned a basket approach: target certain topics, or certain regions.</span></p>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif">Maureen Hilyard: Perhaps the wording does need to be altered to not exclude deserving projects that may not be in what are considered underserved regions, etc</span></p>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif">Carolina Caeiro: My read of the comment was different.<span class="x_apple-converted-space"> 
</span>The rec is about mechanism B (ICANN+external org). I think the fear is that an eternal org would not have a clear sense for what orgs are close to ICANN and supporting its mission?</span></p>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif">comment number 4</span></p>
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<span style="font-size:11.0pt; font-family:"Calibri",sans-serif">see recommendation from previous comment</span></p>
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<i><span style="font-size:11.0pt; font-family:"Calibri",sans-serif">d. Charter question #7 input (see template attached)</span></i></p>
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<b><span style="font-size:11.0pt; font-family:"Calibri",sans-serif">6. Confirm next steps and next meeting</span></b></p>
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<span style="font-size:11.0pt">Next meeting 10 April 14 UTC</span></p>
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