[ccwg-internet-governance] What is open, what is limited?

Olivier MJ Crepin-Leblond ocl at gih.com
Wed Dec 11 20:31:06 UTC 2013

Dear Bill,

thanks for this note and apologies for going through this quickly at the
end of the call.

There are several aspects to our working lists & conference calls and
this is what I suggest:

As ICANN is open to all participation and in the interest of
transparency, our conference calls as well as our mailing list should be
"open" to everyone.

*Speaking/Writing rights*
With the premise that anyone can dial in on a conference call and anyone
can subscribe to the mailing list (for convenience I figured it would be
better to have a mailing list that's open for everyone to subscribe to
rather than asking people to read the proceedings on the mailing list's
archive) the question then comes to the differentiation between
observers and WG members.

- Calls
Everyone can dial into the call but only officially designated
representatives (ie: members of the CCWG) can speak/intervene. People
dialled in the call that do not have a right to speak can channel their
input through their official representatives. The person Chairing the
call & Staff will make sure this guideline is adhered to.

- Mailing list
Everyone can be subscribed to the mailing list but only Official
designated representatives (ie. members of the CCWG) may post to the
list. Observers of the CCWG have their "moderation flag on" which means
any posting from them will go to the list moderator which at the moment
is Staff - so it doesn't get distributed to everyone. Again, this is
done in order to have observers channel their input through their
designated members.
The moderation flag is something which Staff will need to set manually
but it is straight forward.

*In Camera Discussions*

>From time to time, there might be a need for the WG to work "in camera"
during a conference call - ie. confidentially. The recording will be
stopped and all participants on the call accounted for, with any non WG
participants (observers) asked to leave the call. At this stage, I do
not expect any "in camera" discussions, but I've said that many times in
past working groups until the day when we needed to have such a discussion.

We could be picky and give "official observers" a special status so they
could remain in the "in camera" discussions if we wanted to.

I hope this proposal is satisfactory for everyone. Feedback appreciated.

Kindest regards,


On 11/12/2013 18:17, William Drake wrote:
> Hi
> I'm on Skype with a bunch of people trying to understand what Olivier
> said quickly at the end of the call and whether it is the group
> consensus.  
> Is the deal that we agree
> 1.  4 designated reps formally on the CWG
> 2.  Those reps or their alternates participate in the conference calls
> 3.  However, the mailing list would be open to anyone in the
> community, so we can give out the URL to sign up
> Is that right?
> Thanks
> Bill
> On Dec 11, 2013, at 7:03 PM, Louis Lee <louie at louie.net
> <mailto:louie at louie.net>> wrote:
>> Dear Olivier,
>> The ASO Address Council have come to full consensus on forwarding the
>> names of following three volunteers to the NRO Executive Council for
>> ASO endorsement:
>>   * Filiz Yilmaz
>>   * Naresh Ajwani
>>   * Martin Levy
>> I will stay on the list and join conference calls (as I'm able to) as
>> an observer for the time being.
>> Ergys & Renate,
>> In anticipation of ASO endorsement, please subscribe all 3 of them to
>> this CCWG mailing list.  Please also provide them as well as myself
>> with access to the CCWG wiki.
>> Thank you!
>> Louie Lee
>> Chair, ICANN ASO Address Council
>> In anticipation of this endorsement, would you please 
>> On Tue, Dec 10, 2013 at 12:09 PM, Olivier MJ Crepin-Leblond
>> <ocl at gih.com <mailto:ocl at gih.com>> wrote:
>>     Dear Michele,
>>     thanks for this. Excellent to hear James is joining. I have asked
>>     Ergys to add him because I don't have the ability to add anyone
>>     to the mailing list. So if you need to add people and that
>>     includes the request from Elisa too, please email
>>     ergys.ramaj at icann.org <mailto:ergys.ramaj at icann.org> who is the
>>     Staff member supporting the WG and he'll add the names to the list.
>>     Kind regards,
>>     Olivier
>> _______________________________________________
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Olivier MJ Crépin-Leblond, PhD

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