<html xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=utf-8">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<style><!--
/* Font Definitions */
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
@font-face
{font-family:"Times New Roman \(Body CS\)";
panose-1:2 11 6 4 2 2 2 2 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
margin-bottom:.0001pt;
font-size:11.0pt;
font-family:"Calibri",sans-serif;}
p.MsoBodyText, li.MsoBodyText, div.MsoBodyText
{mso-style-priority:99;
mso-style-link:"Body Text Char";
mso-margin-top-alt:auto;
margin-right:0in;
mso-margin-bottom-alt:auto;
margin-left:0in;
font-size:11.0pt;
font-family:"Calibri",sans-serif;}
span.EmailStyle17
{mso-style-type:personal-compose;
font-family:"Calibri",sans-serif;
color:windowtext;}
span.apple-converted-space
{mso-style-name:apple-converted-space;}
span.BodyTextChar
{mso-style-name:"Body Text Char";
mso-style-priority:99;
mso-style-link:"Body Text";
font-family:"Calibri",sans-serif;}
.MsoChpDefault
{mso-style-type:export-only;
font-size:12.0pt;
font-family:"Calibri",sans-serif;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
--></style>
</head>
<body lang="EN-US" link="#0563C1" vlink="#954F72">
<div class="WordSection1">
<p class="MsoNormal"><span style="font-size:12.0pt;color:black">Below and attached is the comment of ICANN’s Business Constituency (BC) regarding ICANN’s Revised Community Travel Support Guidelines.<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black">The BC is pleased to comment on the Draft Community<span class="apple-converted-space"> </span>Travel<span class="apple-converted-space"> </span>Support Guidelines for community members who are
supported by ICANN Org to attend ICANN Public Meetings or other approved ICANN events.<o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:12.0pt;color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:12.0pt;color:black">BC notes that the revised guidelines are by and large reflective of BC’s expectations as expressed by its comments of 13-July, 2018.<o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:12.0pt;color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:12.0pt;color:black">1. On Visa: BC understands that it is actually every<span class="apple-converted-space"> </span>traveler’s responsibility to secure all visas necessary for his/her<span class="apple-converted-space"> </span>travel<span class="apple-converted-space"> </span>including
transit visa notwithstanding that ICANN hired a Consultant to support<span class="apple-converted-space"> </span>travelers that require their documentation services. We note also that through ICANN’s collaboration with host country relevant agency and BC members’
intervention (especially for<span class="apple-converted-space"> </span>travelto ICANN 66, Montreal, Canada), help has usually come to<span class="apple-converted-space"> </span>travelers except in some exceptional situations. In order to tackle the exceptional
cases, we urge ICANN to connect with GAC to seek advice on improvement on visa issuance to<span class="apple-converted-space"> </span>travelers from their respective countries. <span class="apple-converted-space"> </span><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:12.0pt;color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:12.0pt;color:black">In addition and based on our earlier recommendation, we note that ICANN has extended the period for<span class="apple-converted-space"> </span>travel<span class="apple-converted-space"> </span>processing from 90 days
to 120 days.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:12.0pt;color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:12.0pt;color:black">2. On compensation: ICANN’s commitment to refund on visa cost up to $200 is an improvement beside the per diem. However, there is always room for improvement.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
<p class="MsoBodyText" style="mso-margin-top-alt:0in;margin-right:27.25pt;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt">
<span style="font-size:12.0pt;color:black">There have been instances where delays exist in the payment of per diems and refunds on certain costs (e.g. visa) to<span class="apple-converted-space"> </span>travelers. In this respect, we urge ICANN to set a timeline
of at least 3days before every Meeting to pay per diems and not more than one week for the payment of refunds to<span class="apple-converted-space"> </span>travelers.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:12.0pt;color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:12.0pt;color:black">3. On Hotel deposit advisory: We note the need to advise<span class="apple-converted-space"> </span>travelers has been properly captured in the guidelines.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:12.0pt;color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:12.0pt;color:black">4. On substitution of a<span class="apple-converted-space"> </span>traveler when a cancellation for defined cause occurs: That is already being implemented.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:12.0pt;color:black"> <o:p></o:p></span></p>
<p class="MsoBodyText" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:12.0pt;color:black">5. On hotel room sharing: This possibility should be expressly and adequately communicated by ICANN org in communications with funded<span class="apple-converted-space"> </span>travelers so they understand that this
is an option and opt for it soon enough in the process so that the room can be freed up for another qualified participant.<o:p></o:p></span></p>
<p class="MsoBodyText" style="margin:0in;margin-bottom:.0001pt;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:12.0pt;color:black"> <o:p></o:p></span></p>
<p class="MsoBodyText" style="margin:0in;margin-bottom:.0001pt;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:12.0pt;color:black">We thank the ICANN<span class="apple-converted-space"> </span>Travel<span class="apple-converted-space"> </span>team for their dedication and commitment to serving the<span class="apple-converted-space"><span style="letter-spacing:-1.65pt"> </span></span>community.<o:p></o:p></span></p>
<p class="MsoBodyText" style="margin:0in;margin-bottom:.0001pt;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:12.0pt;color:black"> <o:p></o:p></span></p>
<p class="MsoBodyText" style="margin:0in;margin-bottom:.0001pt;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:12.0pt;color:black">This comment was drafted by Jimson Olufuye, Mark Datysgeld, and Arinola Akinyemi<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black">It was approved in accord with our Charter.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black">Steve DelBianco<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black">Vice Chair for Policy Coordination <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black">ICANN Business Constituency (BC) <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
</div>
</body>
</html>