[council] Council work
Robin Gross
robin at ipjustice.org
Thu Jan 3 20:36:22 UTC 2008
Just a couple brief comments:
I guess experiences differ because I have found the council's Google
Docs page for motions to be extremely helpful. Instead of digging
through many emails to find the right text, now there is one page I
can always go to for the most current version of the motions.
I also agree that we should vote some motions down when warranted.
If we approved every motion to start a new PDP, then we'd have to
schedule weekly calls to get all of our work done.
Robin
On Jan 3, 2008, at 7:28 AM, Gomes, Chuck wrote:
>
> Thanks for the observations Philip. I strongly support your intent to
> make our meetings more efficient and have added my comments to your
> observations below.
>
> Chuck
>
> -----Original Message-----
> From: owner-council at gnso.icann.org [mailto:owner-
> council at gnso.icann.org]
> On Behalf Of Philip Sheppard
> Sent: Thursday, January 03, 2008 3:35 AM
> To: 'Council GNSO'
> Subject: [council] Council work
>
>
>
> Avri, fellow Council members
>
> I am becoming increasingly concerned about the bureaucratisation of
> Council work.
> We seem to have slipped into Council meetings every 14 days whereas
> since Council's inception under Bruce and previous chairman, we always
> managed calls every month.
> Do we have a significantly increased workload now than before ? No Are
> we producing more output and more implemented policy than before ? No.
>
> Instead I fear we are wasting time on calls with work that should be
> done on the list and adding unnecessary duplication.
> Examples:
> - talking through the agenda at the start of the call - surely we can
> all read ?
>
> CG: I think your point is well taken and that a brief opportunity for
> members to suggest any changes in the agenda would suffice. I
> would add
> the following suggestion to yours: instead of requiring in-meeting
> approval of the minutes we could establish a procedure that allows for
> automatic approval of the minutes if there are no edits suggested
> within
> a certain period of time after they are distributed to the list.
>
> - talking through the work plan at the end of each call - surely this
> admin item is best left as a web page ?
>
> CG: We really do not spend much time on this item but we could
> probably
> handle it more quickly by restricting our discussion to any items
> where
> there is new information to share or there is concern about lack of
> progress. I personally believe that it is important to keep all
> action
> items in front of use because it is very easy to forget about some and
> let them slide unnecessarily.
>
> - seeing multiple motions on the same issue - surely the job of an
> efficient chair is to resolve these issues before a call, and present
> one motion to Council that has a good chance of success?
>
> CG: Not sure this is necessarily the Chair's job although I think
> it is
> fine if the Chair does it. I believe that any Council member
> should be
> able to propose motions that might have a good chance of success and I
> think that you also support that. But it may not always be
> possible to
> get enough sense of the full Council's views to be able to draft a
> motion with high chances of success so I think there needs to be some
> flexibility here.
>
> - voting on motions that fail - again more background work is needed
>
> CG: Not sure I know what you mean here? How do we know whether a
> motion fails if we do not vote?
>
> - voting on procedural motions - eg the time line for the WHOIS
> study -
> in the past this would have been proposed by the Chair on list and
> acted
> upon unless there was opposition -
>
> CG: Avri did this as I recall in the last meeting and I also
> support it
> whenever possible and as often as possible.
>
> - confusing Council with multiple duplicate mailings before a call
> - in
> the past this coordination was done off list between the chair and
> secretariat, and then one clear mail sent to the list by the
> secretariat
> with all proposed motions in full text.
> - use of non ICANN work spaces like Google - what is the value of this
> above a list e-mail ( I cannot edit it on Google) ?
>
> CG: I have actually found the use of Google docs to be helpful
> although
> I must confess I am still learning to use the tool.
>
> - discussion on admin matters such as establishing a new group to
> discuss an issue - surely this is best done on list ?
>
> CG: Maybe I am missing your point here, but it seems to me that
> deciding
> to form a new group is an acceptable outcome in a meeting and is
> consistent with your goal to make meetings for efficient. If that can
> be done on the list before the meeting, fine. But sometimes that
> may be
> the result of Council discussion in a meeting.
>
> In short, more focus on output than process, more focus on policy than
> admin and consequently calls every 30 days would be welcome.
>
> Philip
>
>
>
IP JUSTICE
Robin Gross, Executive Director
1192 Haight Street, San Francisco, CA 94117 USA
p: +1-415-553-6261 f: +1-415-462-6451
w: http://www.ipjustice.org e: robin at ipjustice.org
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