[council] ICANN56, the New Meeting Format, and What that Means to You - ICANN

Sat May 7 18:14:18 UTC 2016

All

A blog from David Olive below about the Helsinki meeting.

The current draft schedule for Helsinki is available at: https://community.icann.org/display/ccmeetschedplan/Meeting+Schedule+Planning<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_display_ccmeetschedplan_Meeting-26-2343-3BSchedule-26-2343-3BPlanning&d=DQMFaQ&c=MOptNlVtIETeDALC_lULrw&r=4A3LwUUER9_CePZ11QJsr56eryGQiPHEqv4TL7JH87w&m=dNOLa_mK8POg7Wms5sYuflxAFOrwhVKxoVC96289zso&s=aIb6FeJZ2Pf3JE1oxln-On9SFUnUqfG8bKzLBtg4DBI&e=>

Let me know if you have any questions.

Donna

Sent from my iPhone

Begin forwarded message:

From: David Olive <david.olive at icann.org<mailto:david.olive at icann.org>>
Date: May 7, 2016 at 7:50:54 AM PDT
To: "soac-infoalert at icann.org<mailto:soac-infoalert at icann.org>" <soac-infoalert at icann.org<mailto:soac-infoalert at icann.org>>
Subject: [Soac-infoalert] ICANN56, the New Meeting Format, and What that Means to You - ICANN

https://www.icann.org/news/blog/icann56-the-new-meeting-format-and-what-that-means-to-you<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_news_blog_icann56-2Dthe-2Dnew-2Dmeeting-2Dformat-2Dand-2Dwhat-2Dthat-2Dmeans-2Dto-2Dyou&d=DQMGaQ&c=MOptNlVtIETeDALC_lULrw&r=4A3LwUUER9_CePZ11QJsr56eryGQiPHEqv4TL7JH87w&m=MPQiFnxX2U_C-ytSfVj96PeTkplJs0AoP1oBrICgfbo&s=Gp1u1ItYb1YotfNM38DO8mTmdb95-ja3QGt5Pr_h4Wg&e=>
ICANN56, the New Meeting Format, and What that Means to You
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Next month will see our second public meeting of 2016 - ICANN56 - take place in Helsinki. This is the second meeting under the new meeting strategy, but the approach to the mid-year meeting is different from what we’re used to.

Why the change?

The community wanted to address the growing pains associated with the success and expansion of ICANNPublic Meetings over the years. For example, ICANN55 in Marrakech hosted over 2200 delegates and nearly 400 sessions. The rising demand for more sessions along with the increase in overall attendance has resulted in over-scheduled agendas and reduced opportunities for cross-community interaction. After a considerable amount of research and analysis, the community-led Meeting Strategy Working Group drafted a set of recommendations, which were provided for public comment and ultimately approved by the board. The new meeting strategy<https://urldefense.proofpoint.com/v2/url?u=https-3A__meetings.icann.org_en_future-2Dmeeting-2Dstrategy&d=DQMGaQ&c=MOptNlVtIETeDALC_lULrw&r=4A3LwUUER9_CePZ11QJsr56eryGQiPHEqv4TL7JH87w&m=MPQiFnxX2U_C-ytSfVj96PeTkplJs0AoP1oBrICgfbo&s=eQFE9KrvGdQnQR9fTwKBFVfJqjLVP4qAKM_HPiH8VD4&e=> was designed to derive the following benefits:

  *   Enhance cross-community interaction

  *   Increase efficient use of time by each part of the community

  *   Increase concentrated time of policy work while reducing session conflict/overlap

  *   Increase opportunity for issue-based and/or language-based interactions

  *   Reduce meeting length for some groups based upon their focus and interest

  *   Continued regional rotation for all meetings

What does this mean for the upcoming ICANN56 in Helsinki?

ICANN56 falls under the Meeting B (Policy Forum) structure. This means it is strictly a four-day meeting with sessions limited to “policy work and outreach,” with the Supporting Organizations and Advisory Committees taking the lead in organizing the program. The guiding principle is that sessions scheduled should be core to current policy development work, and involve working with other constituencies on matters that would benefit from cross-community dialogue. Session requests can only be made through SO/ACleadership.

Under the Meeting B format, ICANN56 will not have an opening ceremony, high-interest topics, public forums, public board meeting or sponsor exhibition area.

ICANN56 will be a first for all of us. Your feedback and input will be important to us as we review and assess the new structure to further enhance the delivery of the Meeting B strategy going forward.

Please feel free to leave questions or comments below and Tanzanica King<mailto:king at icann.org>.

Sent from my iPhone

David A. Olive
Senior Vice President, Policy Development Support
General Manager, ICANN Regional Headquarters –Istanbul
Hakki Yeten Cad. Selenium Plaza No:10/C K:10 34349<tel:10%2034349> Fulya, Besiktas, Istanbul
Internet Corporation for Assigned Names and Numbers (ICANN)

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