[council] Fwd: ICANN56 - Schedule DRAFTv3.3

Austin, Donna Donna.Austin at neustar.biz
Mon May 16 13:47:44 UTC 2016 

All

The latest on Helsinki planning below.

Let me know if you have any questions.

Donna

Sent from my iPhone

Begin forwarded message:

From: "Tanzanica S. King" <tanzanica.king at icann.org<mailto:tanzanica.king at icann.org>>
Date: May 16, 2016 at 12:20:58 AM GMT+1
To: "Austin, Donna" <Donna.Austin at neustar.biz<mailto:Donna.Austin at neustar.biz>>, "Thomas.Schneider at bakom.admin.ch<mailto:Thomas.Schneider at bakom.admin.ch>" <Thomas.Schneider at bakom.admin.ch<mailto:Thomas.Schneider at bakom.admin.ch>>, "katrina at nic.lv<mailto:katrina at nic.lv>" <katrina at nic.lv<mailto:katrina at nic.lv>>, "alejandra.reynoso at cctld.gt<mailto:alejandra.reynoso at cctld.gt>" <alejandra.reynoso at cctld.gt<mailto:alejandra.reynoso at cctld.gt>>, "vgreimann at key-systems.net<mailto:vgreimann at key-systems.net>" <vgreimann at key-systems.net<mailto:vgreimann at key-systems.net>>, "ondouglas at gmail.com<mailto:ondouglas at gmail.com>" <ondouglas at gmail.com<mailto:ondouglas at gmail.com>>, "aftab.siddiqui at gmail.com<mailto:aftab.siddiqui at gmail.com>" <aftab.siddiqui at gmail.com<mailto:aftab.siddiqui at gmail.com>>, "tsinha at umd.edu<mailto:tsinha at umd.edu>" <tsinha at umd.edu<mailto:tsinha at umd.edu>>, "bverd at verisign.com<mailto:bverd at verisign.com>" <bverd at verisign.com<mailto:bverd at verisign.com>>, "patrik at frobbit.se<mailto:patrik at frobbit.se>" <patrik at frobbit.se<mailto:patrik at frobbit.se>>, "alan.greenberg at mcgill.ca<mailto:alan.greenberg at mcgill.ca>" <alan.greenberg at mcgill.ca<mailto:alan.greenberg at mcgill.ca>>, "berandondeh at yahoo.com<mailto:berandondeh at yahoo.com>" <berandondeh at yahoo.com<mailto:berandondeh at yahoo.com>>, "Ana.Neves at fct.pt<mailto:Ana.Neves at fct.pt>" <Ana.Neves at fct.pt<mailto:Ana.Neves at fct.pt>>, "tom at acig.com.au<mailto:tom at acig.com.au>" <tom at acig.com.au<mailto:tom at acig.com.au>>, James Bladel <jbladel at godaddy.com<mailto:jbladel at godaddy.com>>
Cc: Nick Tomasso <nick.tomasso at icann.org<mailto:nick.tomasso at icann.org>>, "chris at disspain.id.au<mailto:chris at disspain.id.au>" <chris at disspain.id.au<mailto:chris at disspain.id.au>>, David Olive <david.olive at icann.org<mailto:david.olive at icann.org>>, Sally Costerton <sally.costerton at icann.org<mailto:sally.costerton at icann.org>>, Teresa Elias <teresa.elias at icann.org<mailto:teresa.elias at icann.org>>, "Michelle Bright" <michelle.bright at icann.org<mailto:michelle.bright at icann.org>>, Melissa King <melissa.king at icann.org<mailto:melissa.king at icann.org>>, Vinciane Koenigsfeld <vinciane.koenigsfeld at icann.org<mailto:vinciane.koenigsfeld at icann.org>>, Heidi Ullrich <Heidi.Ullrich at icann.org<mailto:Heidi.Ullrich at icann.org>>, Gisella Gruber <Gisella.Gruber at icann.org<mailto:Gisella.Gruber at icann.org>>, "Olof Nordling" <olof.nordling at icann.org<mailto:olof.nordling at icann.org>>, Julia Charvolen <julia.charvolen at icann.org<mailto:julia.charvolen at icann.org>>, Marika Konings <marika.konings at icann.org<mailto:marika.konings at icann.org>>, Glen de Saint Géry <Glen at icann.org<mailto:Glen at icann.org>>, Bart Boswinkel <bart.boswinkel at icann.org<mailto:bart.boswinkel at icann.org>>, Joke Braeken <joke.braeken at icann.org<mailto:joke.braeken at icann.org>>, "gac-leadership at icann.org<mailto:gac-leadership at icann.org>" <gac-leadership at icann.org<mailto:gac-leadership at icann.org>>, Maya Saito <maya.saito at icann.org<mailto:maya.saito at icann.org>>, Steve Sheng <steve.sheng at icann.org<mailto:steve.sheng at icann.org>>, Julie Hedlund <julie.hedlund at icann.org<mailto:julie.hedlund at icann.org>>
Subject: ICANN56 - Schedule DRAFTv3.3

Hi All,

The latest schedule is attached and updated on the community wiki page<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_display_ccmeetschedplan_Meeting-26-2343-3BSchedule-26-2343-3BPlanning&d=DQMF-g&c=MOptNlVtIETeDALC_lULrw&r=4A3LwUUER9_CePZ11QJsr56eryGQiPHEqv4TL7JH87w&m=VUmEEbZfnH9l5kLuw5-CsfKECd8JFUDKQGLqKRFYoRE&s=EtPJTSk5fOJLmO0JjJI0MSOkgB7Uy-4R4o_XsdraN18&e=>.

Block Schedule

In an effort to increase the time you have available to meet, I made a few changes to the block schedule format (some of which you may have already noticed in the last version that went out) :

- The afternoon coffee break has been reduced to 15 min
- Day now ends at 1830 instead of 1800 and all afternoon time slots are 90 min
- Lunch is scheduled from 1200-1330 daily, however a minimum of just 60 min is required, therefore you have the option to schedule morning sessions through 12:30 if needed.

Slight changes to some of your session times have also been made to match the available time blocks and breaks, but given the above option, you may want to make further adjustments to take advantage of the additional time offered.

Proposed Layout for CC Topic Sessions

I believe the consensus for the cross-community discussions in the afternoons is for these to be topic based sessions for any SO/AC - type [2] as described in Patrik’s email. One SO/AC is the host/leader for each session, and these have been identified on the latest draft of the schedule.  Staff is reaching out to session leaders to collect description/agenda details for each topic and we will share those on this thread as soon as they become available.

To Donna’s question below about CCWG and ICANN Accountability – I’ve noted ASO as a potential leader for this topic, but interest came from ASO, ALAC, and ccNSO.  Please share any thoughts you might have on the intent for this topic, and ultimately, who will host the discussion.

Evening Activities

We started to receive a number of requests for cocktails in the evenings.  In the spirit of cross community interaction and networking opportunities, we’ve decided the best approach is to have a reception for all delegates every evening.

Monday:            1830-2000   Local Host Reception (Location: City Hall)
Tuesday:           1830-1930   President’s Reception
Wednesday:      1830-1930   Chairman’s Reception
Thursday:          1830-1930   Wrap-Up Reception

Next Steps

An invitation will go out to SO/AC support staff tomorrow so they can submit your final sessions into our Event Management Scheduling Software (EMS). All submissions will be due over the next two weeks and a final schedule will be posted no later than 6 June.

Please let me know if you have any questions - Thanks!

Tanzanica

________________________________
Tanzanica S. King
Sr. Manager, Meeting Strategy and Design
ICANN

Office   +1 310 301 5800
Mobile  +1 310 995 3038
Email    king at icann.org<mailto:king at icann.org>
www.icann.org<http://www.icann.org>

From: Donna Austin <donna.austin at neustar.biz<mailto:donna.austin at neustar.biz>>
Date: Mon, 9 May 2016 at 16:47
To: "Tanzanica S. King" <tanzanica.king at icann.org<mailto:tanzanica.king at icann.org>>, "Thomas.Schneider at bakom.admin.ch<mailto:Thomas.Schneider at bakom.admin.ch>" <Thomas.Schneider at bakom.admin.ch<mailto:Thomas.Schneider at bakom.admin.ch>>, "katrina at nic.lv<mailto:katrina at nic.lv>" <katrina at nic.lv<mailto:katrina at nic.lv>>, "alejandra.reynoso at cctld.gt<mailto:alejandra.reynoso at cctld.gt>" <alejandra.reynoso at cctld.gt<mailto:alejandra.reynoso at cctld.gt>>, "vgreimann at key-systems.net<mailto:vgreimann at key-systems.net>" <vgreimann at key-systems.net<mailto:vgreimann at key-systems.net>>, "ondouglas at gmail.com<mailto:ondouglas at gmail.com>" <ondouglas at gmail.com<mailto:ondouglas at gmail.com>>, "aftab.siddiqui at gmail.com<mailto:aftab.siddiqui at gmail.com>" <aftab.siddiqui at gmail.com<mailto:aftab.siddiqui at gmail.com>>, "tsinha at umd.edu<mailto:tsinha at umd.edu>" <tsinha at umd.edu<mailto:tsinha at umd.edu>>, "bverd at verisign.com<mailto:bverd at verisign.com>" <bverd at verisign.com<mailto:bverd at verisign.com>>, "patrik at frobbit.se<mailto:patrik at frobbit.se>" <patrik at frobbit.se<mailto:patrik at frobbit.se>>, Alan Greenberg <alan.greenberg at mcgill.ca<mailto:alan.greenberg at mcgill.ca>>, Beran Dondeh <berandondeh at yahoo.com<mailto:berandondeh at yahoo.com>>, Ana Neves <Ana.Neves at fct.pt<mailto:Ana.Neves at fct.pt>>, Tom Dale <tom at acig.com.au<mailto:tom at acig.com.au>>, James Bladel <jbladel at godaddy.com<mailto:jbladel at godaddy.com>>
Cc: Nick Tomasso <Nick.tomasso at icann.org<mailto:Nick.tomasso at icann.org>>, "chris at disspain.id.au<mailto:chris at disspain.id.au>" <chris at disspain.id.au<mailto:chris at disspain.id.au>>, David Olive <david.olive at icann.org<mailto:david.olive at icann.org>>, Sally Costerton <sally.costerton at icann.org<mailto:sally.costerton at icann.org>>, Teresa Elias <teresa.elias at icann.org<mailto:teresa.elias at icann.org>>, Michelle Bright <michelle.bright at icann.org<mailto:michelle.bright at icann.org>>, Melissa King <melissa.king at icann.org<mailto:melissa.king at icann.org>>, Vinciane Koenigsfeld <vinciane.koenigsfeld at icann.org<mailto:vinciane.koenigsfeld at icann.org>>, Heidi Ullrich <Heidi.Ullrich at icann.org<mailto:Heidi.Ullrich at icann.org>>, Gisella Gruber <Gisella.Gruber at icann.org<mailto:Gisella.Gruber at icann.org>>, Olof Nordling <olof.nordling at icann.org<mailto:olof.nordling at icann.org>>, Julia Charvolen <julia.charvolen at icann.org<mailto:julia.charvolen at icann.org>>, Marika Konings <marika.konings at icann.org<mailto:marika.konings at icann.org>>, Glen de Saint Géry <glen at icann.org<mailto:glen at icann.org>>, Bart Boswinkel <bart.boswinkel at icann.org<mailto:bart.boswinkel at icann.org>>, Joke Braeken <joke.braeken at icann.org<mailto:joke.braeken at icann.org>>, "gac-leadership at icann.org<mailto:gac-leadership at icann.org>" <gac-leadership at icann.org<mailto:gac-leadership at icann.org>>, Maya Saito <maya.saito at icann.org<mailto:maya.saito at icann.org>>
Subject: RE: ICANN56 - Sched DRAFTv3.1 - PLEASE PROVIDE COMMENTS BY MONDAY 9 MAY

Hi Tanzie

Thank you for the revised schedule. I think it’s looking good.

Is it possible to make a direct swap for two of the Cross Community Discussions please:

·        Move the PDP New gTLD Subsequent Procedures from Monday 1700-1830 to Tuesday at the same time; and

·        Move the PDP on Next Generation gTLD Registration Directory Service (WHOIS) from Tuesday at 1700-1830 to Monday at the same time.

This will enable the Cross Community Discussions to take place before the respective PDP WG sessions.

On your other questions:

  *   Should any of the currently scheduled CC topic sessions be 100% non-conflicted? (I.e. CCWG & ICANN Accountability)
I’d like to have a better understanding of the intent of some of the sessions, for example if the CCWG & ICANN Accountability session is intended to be a update session then I question the value of having this identified as a 100% non-conflicted topic.

I’m not sure that the Privacy and Proxy issue needs to be a CC topic, but it would help to understand what folks would like to get from the discussion. As this topic was the subject of a long-running PDP and the recommendations were approved by the Council and forwarded to the Board for consideration, I’m not sure what we expect to gain from further discussion.

I support the remainder of the topics identified for CC Discussions being non-conflicted.

  *   On the remaining eight discussion topics, I offer the following suggestions:
The GNSO Implementation Thick WHOIS Review Team does not need to be a CC topic and I’m not sure that it falls into the category of a bilateral discussion. My understanding is that this would be a meeting of the Implementation Review Team, which we hope can be accommodated into the overall schedule.
IGO-INGO names & acronyms also does not need to be a CC topic, but it is a topic that the GNSO Council has an interest in discussing with the Board.
The Charter for the CCWG on the use of gTLD Auction Proceeds already has a session on the schedule.
Thanks
Donna


From: Tanzanica S. King [mailto:tanzanica.king at icann.org]
Sent: Tuesday, May 03, 2016 10:37 PM
To: Thomas.Schneider at bakom.admin.ch<mailto:Thomas.Schneider at bakom.admin.ch>; katrina at nic.lv<mailto:katrina at nic.lv>; alejandra.reynoso at cctld.gt<mailto:alejandra.reynoso at cctld.gt>; vgreimann at key-systems.net<mailto:vgreimann at key-systems.net>; ondouglas at gmail.com<mailto:ondouglas at gmail.com>; aftab.siddiqui at gmail.com<mailto:aftab.siddiqui at gmail.com>; tsinha at umd.edu<mailto:tsinha at umd.edu>; bverd at verisign.com<mailto:bverd at verisign.com>; patrik at frobbit.se<mailto:patrik at frobbit.se>; alan.greenberg at mcgill.ca<mailto:alan.greenberg at mcgill.ca>; berandondeh at yahoo.com<mailto:berandondeh at yahoo.com>; Ana.Neves at fct.pt<mailto:Ana.Neves at fct.pt>; Austin, Donna <Donna.Austin at neustar.biz<mailto:Donna.Austin at neustar.biz>>; tom at acig.com.au<mailto:tom at acig.com.au>; James Bladel <jbladel at godaddy.com<mailto:jbladel at godaddy.com>>
Cc: Nick Tomasso <nick.tomasso at icann.org<mailto:nick.tomasso at icann.org>>; chris at disspain.id.au<mailto:chris at disspain.id.au>; David Olive <david.olive at icann.org<mailto:david.olive at icann.org>>; Sally Costerton <sally.costerton at icann.org<mailto:sally.costerton at icann.org>>; Teresa Elias <teresa.elias at icann.org<mailto:teresa.elias at icann.org>>; Michelle Bright <michelle.bright at icann.org<mailto:michelle.bright at icann.org>>; Melissa King <melissa.king at icann.org<mailto:melissa.king at icann.org>>; Vinciane Koenigsfeld <vinciane.koenigsfeld at icann.org<mailto:vinciane.koenigsfeld at icann.org>>; Heidi Ullrich <Heidi.Ullrich at icann.org<mailto:Heidi.Ullrich at icann.org>>; Gisella Gruber <Gisella.Gruber at icann.org<mailto:Gisella.Gruber at icann.org>>; Olof Nordling <olof.nordling at icann.org<mailto:olof.nordling at icann.org>>; Julia Charvolen <julia.charvolen at icann.org<mailto:julia.charvolen at icann.org>>; Marika Konings <marika.konings at icann.org<mailto:marika.konings at icann.org>>; Glen de Saint Géry <Glen at icann.org<mailto:Glen at icann.org>>; Bart Boswinkel <bart.boswinkel at icann.org<mailto:bart.boswinkel at icann.org>>; Joke Braeken <joke.braeken at icann.org<mailto:joke.braeken at icann.org>>; gac-leadership at icann.org<mailto:gac-leadership at icann.org>; Maya Saito <maya.saito at icann.org<mailto:maya.saito at icann.org>>
Subject: ICANN56 - Sched DRAFTv3.1 - PLEASE PROVIDE COMMENTS BY MONDAY 9 MAY

Hi Everyone,

Please see the attached document which includes a detailed list of proposed topics for cross community discussions in Helsinki and the latest draft schedule. (This info is also updated on the community wiki page at https://community.icann.org/display/ccmeetschedplan/Meeting+Schedule+Planning<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_display_ccmeetschedplan_Meeting-26-2343-3BSchedule-26-2343-3BPlanning&d=DQMFAw&c=MOptNlVtIETeDALC_lULrw&r=4A3LwUUER9_CePZ11QJsr56eryGQiPHEqv4TL7JH87w&m=NZ7pOoBywueGgYgAyBnMnVMi0zDSMhX8TqeyJThtVUM&s=g-fREK97BoaJLvTJetTlJKi3c8AjTl08wGxq1X4z0V8&e=>.)

The revised schedule includes significant changes provided by ALAC, GNSO, ccNSO, and RSSAC. Additionally, eight of the most requested topics (out of 16 total) for cross community discussions have been tentatively slotted in the afternoons Monday through Thursday.

PAGE 1-2: Please review the revised schedule and share any comments /suggestions with the group.

  *   Day/Time preferences for CC topic sessions currently appearing on the schedule
  *   Should any of the currently scheduled CC topic sessions be 100% non-conflicted? (I.e. CCWG & ICANN Accountability)

PAGE 3: Please provide any comments/suggestions for the remaining eight discussion topics.

  *   Which topics are suitable for bilateral meetings?
  *   Will topics of interest to a single group be absorbed within the "intra-community" sessions of that group?

Please provide your feedback ASAP, but no later than EOD Monday, 9 May.

Thanks,
Tanzanica

________________________________
Tanzanica S. King
Sr. Manager, Meeting Strategy and Design
ICANN

Office   +1 310 301 5800
Mobile  +1 310 995 3038
Email    king at icann.org<mailto:king at icann.org>
www.icann.org<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.icann.org&d=DQMF-g&c=MOptNlVtIETeDALC_lULrw&r=4A3LwUUER9_CePZ11QJsr56eryGQiPHEqv4TL7JH87w&m=VUmEEbZfnH9l5kLuw5-CsfKECd8JFUDKQGLqKRFYoRE&s=Yx-6QxKxPp7tkpcTf_nzmljPSEXdmTIeavDQ22m2Gdo&e=>

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