[council] Update on Helsinki Scheduling

[Austin, Donna]

All

James, Heather, Marika, Glen and I met earlier in the week to go over some planning for Helsinki, review the agenda and consider requests for rooms that Glen received from your respective SGs and Cs. The Helsinki venue is smaller than what we're used to in that there are not as many rooms available for meetings, so we had some challenges in trying to accommodate all requests, but we do think we have been able to accommodate all requests.

Glen and I will be speaking with Tanzie from the meetings team in the next day or so to confirm that our suggestions can be accommodated. I know that some are feeling a little restless about the unknowns associated with the Helsinki meeting, but hopefully we will have more concrete information for you early next week.

Proposed times for Council meetings:
Monday from 9.30am through to midday. This will include a one hour meeting with the ICANN Board. (This will be a very compressed version of the Council's weekend sessions)
Meeting with the GAC on Wednesday meeting from 9.30 to 10.30am
Prep session for Council Meeting Wednesday 6.30 to 8.00pm
Formal Council Meeting 10.45 to 12.30pm on Thursday, followed by a wrap up session from 1.30pm to 3.00pm

The current version of the draft agenda is available at:
https://community.icann.org/display/ccmeetschedplan/Meeting+Schedule+Planning

However, I would note that this is still a work in progress and we will be requesting some changes as a result of the planning meeting we had earlier this week.

Marika and her team are preparing information about the different Cross Community Discussion sessions to provide folks with an understanding of the intent of the sessions etc.

Because we're moving away from what we know, this has taken much longer to pull all threads together and of course we also have to deal with the unforeseen elements as they arise, but I wanted to let people know that progress is being made.

Thanks for your patience.

Donna
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