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<p><font face="Arial, Helvetica, sans-serif">12 July 2004. </font> </p>
<p><font face="Arial, Helvetica, sans-serif">Proposed <a href="http://gnso.icann.org/meetings/agenda-gnso-12jul04.htm">agenda
and related documents</a><br>
</font></p>
<p><font face="Arial, Helvetica, sans-serif"><b>List of attendees:</b><br>
Philip Sheppard - Commercial & Business users C.<br>
Marilyn Cade - Commercial & Business users C.<br>
Grant Forsyth - Commercial & Business users C. - absent<br>
Greg Ruth - ISCPC - absent<br>
Antonio Harris - ISCPC<br>
Tony Holmes - ISCPC<br>
Thomas Keller- Registrars <br>
Ross Rader - Registrars - absent<br>
Bruce Tonkin - Registrars <br>
Ken Stubbs - gTLD registries<br>
Philip Colebrook - gTLD registries<br>
Cary Karp - gTLD registries<br>
Lucy Nichols - Intellectual Property Interests C <br>
Niklas Lagergren - Intellectual Property Interests C <br>
Kiyoshi Tsuru - Intellectual Property Interests C. <br>
Jisuk Woo - Non Commercial users C. - absent<br>
Marc Schneiders - Non Commercial users C.<br>
Carlos Afonso - Non Commercial users C. - absent<br>
Alick Wilson <br>
Demi Getschko <br>
Amadeu Abril I Abril</font> <br>
</p>
<p><font face="Arial, Helvetica, sans-serif">16 Council Members<br>
<br>
<br>
Paul Verhoef - Vice President, Policy Development Support <br>
</font><font face="Arial, Helvetica, sans-serif">Barbara Roseman - ICANN Staff
Manager<br>
Thomas Roessler - ALAC Liaison<br>
<br>
Suzanne Sene - GAC Liaison - apologies<br>
</font></p>
<p><font face="Arial, Helvetica, sans-serif">The WHOIS Task Force Chairs were
asked to join the call.<br>
<br>
Brian Darville - WHOIS Task Force 3 Chair <br>
<br>
Jeff Neuman - WHOIS Task Force 1 Chair absent - apologies<br>
Jordyn Buchanan - Whois Task Force 2 absent - apologies<br>
<br>
Glen de Saint Géry - GNSO Secretariat<br>
</font><font face="Arial, Helvetica, sans-serif"><br>
<a href="http://gnso-audio.icann.org/GNSO-Council-20040712.mp3">MP3 Recording</a></font><font face="Arial, Helvetica, sans-serif"><br>
Quorum present at 12:05 UTC,<br>
<br>
<b>Bruce Tonkin </b>chaired this teleconference. <br>
<br>
<b>Item 1: Approval of Agenda </b><br>
<br>
Agenda approved <br>
</font></p>
<p><font face="Arial, Helvetica, sans-serif"><b>Item 2: Approval of the <a href="http://gnso.icann.org/meetings/minutes-gnso-6may04.shtml">Minutes
May 6, 2004</a>.<br>
<br>
</b></font></p>
<p><font face="Arial, Helvetica, sans-serif"><b>Ken Stubbs </b>seconded by<b>
Philip Sheppard </b>moved the adoption of the <a href="http://gnso.icann.org/meetings/minutes-gnso-6may04.shtml">Minutes
of May 6, 2004.</a><br>
<br>
</font><font face="Arial, Helvetica, sans-serif">The motion carried with one
abstention from Marc Schneiders<br>
<br>
<b>Decision 1: The <a href="http://gnso.icann.org/meetings/minutes-gnso-6may04.shtml">May
6 Minutes</a> were adopted</b></font></p>
<p><font face="Arial, Helvetica, sans-serif">Adoption of the 16 June meeting minutes
was deferred to the next meeting.<br>
<br>
<b>Item 3: Matters arising from 16 June 2004 <br>
- update on new staff positions</b><br>
<b>Paul Verhoef</b> reported that the new staff position descriptions had been
finalized and would soon be published on the ICANN website. <br>
(see <a href="http://www.icann.org/general/jobs.htm#PolicySupportOfficer">http://www.icann.org/general/jobs/GNSO-policy-support-officer.htm</a>
) <br>
- plan meetings in Kuala Lumpur regarding interaction Between new ICANN staff
roles and GNSO<br>
Bruce Tonkin reported that he had arranged a meeting with Senior ICANN staff
and some GNSO Council members on Sunday 18 July in Kuala Lumpur, to discuss
the expectations for the new staff positions. Any other GNSO Council members
who wished were welcome to attend.<br>
<br>
</font><font face="Arial, Helvetica, sans-serif"><b><br>
Item 4: Update on WHOIS task forces <br>
Receive an update from the WHOIS task force chairs, Jeff Neuman, Jordyn Buchanan,
Brian Darville <br>
- reports to be updated by 12 July 2004<br>
- plan meetings in Kuala Lumpur<br>
</b></font><font face="Arial, Helvetica, sans-serif"><br>
<b>Brian Darville </b>reported that that Task Force 3 would not have a report
ready by Kuala Lumpur. There were clear recommendations in the <a href="http://gnso.icann.org/issues/whois-privacy/Whois-tf3-preliminary.html">preliminary
report</a>, the <a href="http://gnso.icann.org/issues/whois-privacy/Whois-tf3-comments.htm">public
comments</a> had been summarized, but the report needed additional work and
time.</font></p>
<p><font face="Arial, Helvetica, sans-serif"><b>Bruce Tonkin </b>reported that
<b>Jordyn Buchanan</b>, Whois task force 2 chair and <b>Jeff Neuman, </b>Whois
task force 1 chair, were in similar situations with the Task Force 1 and 2 reports
that required merging and would only be ready by the Kuala Lumpur meeting.</font>
<font face="Arial, Helvetica, sans-serif"> A</font> <font face="Arial, Helvetica, sans-serif">few
weeks work was still needed on the reports after the Kuala Lumpur meetings.<br>
<b>Marilyn Cade</b> commented that the task force reports lacked practical means
of implementation on some of the concepts being explored and suggested that
at the meeting in Kuala Lumpur it would be more productive to develop such guide
lines before completing their work. <br>
As a way of moving forward, <b>Bruce Tonkin</b> proposed that the GNSO Council
as a whole, when meeting with the task forces in Kuala Lumpur, should go through
the task force recommendations select those which seemed to be the most practical
to pursue and then recommend that the task forces concentrate on the implementatbility
of those in detail. <br>
It was suggested that Dan Halloran, who has a thorough understanding of the
contracts affecting Registrars and Registries, be present <br>
<br>
</font><font face="Arial, Helvetica, sans-serif"><b>Bruce Tonkin</b> further
proposed that the outcome of meeting be summarized in email form so that online
comments would be possible.</font></p>
<p><font face="Arial, Helvetica, sans-serif"> <br>
</font><font face="Arial, Helvetica, sans-serif"><b>Item 5: Update on Policy
Development Process (PDP) for approval process for gtld registry changes <br>
- draft preliminary report - due 12 July 2004</b></font></p>
<p><font face="Arial, Helvetica, sans-serif"><b>Bruce Tonkin</b> reported that
he was currently working on the report which would probably be discussed in
Kuala Lumpur. The intention was to post the report for a 20 day official public
comment period after the Kuala Lumpur meetings after which the report could
be finalized. <br>
<b>Marilyn Cade</b>, asked about timing. The GNSO Council was asked to develop
recommendations to ICANN and were the timeframes being met or should they be
modified in order to stay in compliance with the Board's request and the ICANN
bylaws with respect to the policy development proces?<br>
<b>Bruce Tonkin</b> responded that the <a href="http://www.icann.org/correspondence/twomey-to-lewis-03oct03.htm">original
letter</a> from Paul Twomey in October mentioned that the GNSO was to make its
recommendations no later than 15 January 2004. <br>
<br>
</font><font face="Arial, Helvetica, sans-serif"> <b>Item 6: Re-assignment of
.net <br>
- report on public comment process<br>
<br>
Philip Sheppard, </b>reported that the second public comment stage was due to
close on 14 July. The comments would then be included in the report and the
committee would have an opportunity to agree to the report before it was submitted
to the GNSO Council in Kuala Lumpur.</font><br>
<font face="Arial, Helvetica, sans-serif">A .net sub committee meeting was proposed
on Tuesday 20 July from 10:00 to 12:00 in Kuala Lumpur. Constituencies were
encouraged to discuss their agreement on the report. One statement had been
received from the Commercial and Business Users Constituency and constituencies
were encouraged to discuss their agreement on the report.<br>
<b>Cary Karp</b> expressed concerned as to whether the policy development process
was in process or whether the Board was soliciting advice. <br>
<b>Bruce Tonkin</b> proposed seeking legal advice and commented that in a <a href="http://gnso.icann.org/mailing-lists/archives/council/msg00441.html">letter
from Paul Verhoef to Bruce Tonkin</a> as GNSO Chair, the word "advice"
was used but in a subsequent <a href="%3Cfont%20face=%22Arial,%20Helvetica,%20sans-serif%22%3EVerisign">letter
from Verisign to ICANN</a>, under the Verisign contract, they believed that
it needed to be developed as consensus policy using the full policy development
process.<br>
<b>Philip Sheppard</b> commented that because of the uncertainty the sub committee
had operated from the basis of providing advice but following as closely as
possible the guidelines in the policy development process.<br>
<b>Bruce Tonkin</b> proposed seeking advice from <b>John Jeffrey</b> at the
GNSO Council meeting in Kuala Lumpur<br>
</font></p>
<p><font face="Arial, Helvetica, sans-serif"><b>Item 7: Guide to GNSO policy development</b><br>
<br>
<b>Marilyn Cade</b> addressed the issue commenting that from her experience
on other fora, she observed the need for the GNSO Council and the Task Forces
to have a guide which explained the formal process that needed to be followed
in developing policy with the appropriate links to the applicable parts of the
ICANN by laws and other documents. <br>
<b>Bruce Tonkin</b> suggested that establishing roles and expectations could
possibly be an outcome of the Kuala Lumpur meetings with the staff and certain
GNSO Council members.<br>
</font></p>
<p><b><font face="Arial, Helvetica, sans-serif">Item 8: Any Other Business</font></b><font face="Arial, Helvetica, sans-serif"><br>
<br>
<b>a. WISIS<br>
Marilyn Cade</b> reminded Council that on Tuesday 20 July, at 8:30 from 10:00
there would be the Workshop on the World Summit on the Information Society (WSIS)
information meeting which would be addressed by, among others, Paul Twomey and
Marcus Kumar, with comments from the constituencies stakeholders and interest
groups.<br>
<b><br>
b. Kuala Lumpur meetings timetable:</b><br>
The<b> secretary</b> summarized the Kuala Lumpur meetings timetable:</font></p>
<p><font face="Arial, Helvetica, sans-serif">Sunday 20 July 8:30 to 10:00 Breakfast
with ICANN senior staff and certain GNSO Council members</font></p>
<p><font face="Arial, Helvetica, sans-serif">Monday 19 July 7:30 to 9:00 GNSO
Council Brekfast with ICANN Board and senior staff <br>
Monday 19 July all day Constituency meetings<br>
Monday 19 July 13:00 to 13:45 GAC working group/GNSO Council<br>
Monday 19 July 17:00 to 17:30 ccNSO /GNSO Council<br>
Monday 19 July 19:00 to 22:00 Official Reception<br>
<br>
Tuesday 20 July 8:30 to 10:00 WSIS <br>
Tuesday 20 July 10:00 to 12:00 .net sub committee<br>
Tuesday 20 July 11:00 to 13:00 GNSO Council and Whois task force members<br>
Tuesday 20 July 14:00 to 16:00 GNSO Council meeting<br>
</font></p>
<p><font face="Arial, Helvetica, sans-serif">The program would be emailed to the
GNSO Council members.<br>
<br>
<b>c. ccNSO interaction with the GNSO Council</b><br>
<b>Bruce Tonkin </b>proposed a liaison officer and physical meetings at the
ICANN meetings as the appropriate way to interact with the with ccNSO. </font></p>
<p><font face="Arial, Helvetica, sans-serif"><b>Marilyn Cade</b> and <b>Ken Stubbs</b>
were in favour of establishing liaisons with other supporting organizations
as well.</font></p>
<p><font face="Arial, Helvetica, sans-serif"><b>Bruce Tonkin</b> mentioned that
the Kuala Lumpur agenda would be similar to the agenda of this meeting and afford
the opportunity to brief the public on the policy areas being undertaken by
the GNSO Council.</font></p>
<p><font face="Arial, Helvetica, sans-serif"> </font><font face="Arial, Helvetica, sans-serif"><br>
<b>Bruce Tonkin</b> <b>declared GNSO meeting closed and thanked everybody for
participating.<br>
The meeting ended: 12:50 UTC.</b></font></p>
<ul>
<li>
<p><font face="Arial, Helvetica, sans-serif"><b>Next GNSO Council meeting
will be held in the Grand Ballroom at the Shangri-La Hotel in Kuala Lumpur</b>
<b>at 14:00 local time</b>, <b>06:00 UTC</b><br>
see: <a href="http://gnso.icann.org/calendar/">Calendar</a></font><br>
</li>
</ul>
<hr>
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<p> </p>
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