<!DOCTYPE HTML PUBLIC "-//W3C//DTD HTML 4.0 Transitional//EN">
<HTML xmlns="http://www.w3.org/TR/REC-html40" xmlns:v =
"urn:schemas-microsoft-com:vml" xmlns:o =
"urn:schemas-microsoft-com:office:office" xmlns:w =
"urn:schemas-microsoft-com:office:word" xmlns:st1 =
"urn:schemas-microsoft-com:office:smarttags"><HEAD>
<META HTTP-EQUIV="Content-Type" CONTENT="text/html; charset=iso-8859-1">
<META content="MSHTML 5.50.4943.400" name=GENERATOR><o:SmartTagType name="City"
namespaceuri="urn:schemas-microsoft-com:office:smarttags"></o:SmartTagType><o:SmartTagType
name="place"
namespaceuri="urn:schemas-microsoft-com:office:smarttags"></o:SmartTagType><!--[if !mso]>
<STYLE>st1\:* {
BEHAVIOR: url(#default#ieooui)
}
</STYLE>
<![endif]-->
<STYLE>@page Section1 {size: 8.5in 11.0in; margin: 1.0in 1.25in 1.0in 1.25in; }
P.MsoNormal {
FONT-SIZE: 12pt; MARGIN: 0in 0in 0pt; FONT-FAMILY: "Times New Roman"
}
LI.MsoNormal {
FONT-SIZE: 12pt; MARGIN: 0in 0in 0pt; FONT-FAMILY: "Times New Roman"
}
DIV.MsoNormal {
FONT-SIZE: 12pt; MARGIN: 0in 0in 0pt; FONT-FAMILY: "Times New Roman"
}
A:link {
COLOR: blue; TEXT-DECORATION: underline
}
SPAN.MsoHyperlink {
COLOR: blue; TEXT-DECORATION: underline
}
A:visited {
COLOR: purple; TEXT-DECORATION: underline
}
SPAN.MsoHyperlinkFollowed {
COLOR: purple; TEXT-DECORATION: underline
}
SPAN.EmailStyle17 {
FONT-WEIGHT: normal; COLOR: windowtext; FONT-STYLE: normal; FONT-FAMILY: Arial; TEXT-DECORATION: none; mso-style-type: personal-compose
}
DIV.Section1 {
page: Section1
}
OL {
MARGIN-BOTTOM: 0in
}
UL {
MARGIN-BOTTOM: 0in
}
</STYLE>
<!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]--></HEAD>
<BODY lang=EN-US vLink=purple link=blue>
<DIV><FONT face=Arial color=#0000ff size=2><SPAN class=190281712-02082005>Hi
Liz</SPAN></FONT></DIV>
<DIV><FONT face=Arial color=#0000ff size=2><SPAN class=190281712-02082005>Thank
you for contacting me for some early input to the development of the
TOR.</SPAN></FONT></DIV>
<DIV><FONT face=Arial color=#0000ff size=2><SPAN class=190281712-02082005>While
you have noted that you would not forward my responses and would 'anonymise' (is
there such a word?) my thoughts, I am more comfortable responding transparently
through Council and would wish that other Councillors (and I understand that you
have approached [all?] other Councillors, which I think is correct) respond
transparently. Transparency is important to the GNSO.</SPAN></FONT></DIV>
<DIV><FONT face=Arial color=#0000ff size=2><SPAN
class=190281712-02082005></SPAN></FONT> </DIV>
<DIV><FONT face=Arial color=#0000ff size=2><SPAN class=190281712-02082005>I have
one significant suggestion at this time and that is for another 'section' or
'dimension' to add to the four that you have proposed.</SPAN></FONT></DIV>
<DIV><FONT face=Arial color=#0000ff size=2><SPAN class=190281712-02082005>I
think it is crucial that in gathering data, asking questions, analysing and
making recommendations, that this is done in a clear and agreed understanding of
the purpose of the GNSO given ICANN's mission, core values (eg bottom up,
consensus based policy development) and commitments (eg
MOU).</SPAN></FONT></DIV>
<DIV><FONT face=Arial color=#0000ff size=2><SPAN
class=190281712-02082005></SPAN></FONT> </DIV>
<DIV><FONT face=Arial color=#0000ff size=2><SPAN class=190281712-02082005>I
think it would be desirable to have such a fulsome purpose statement/description
agreed by Council, going into the review.</SPAN></FONT></DIV>
<DIV><FONT face=Arial color=#0000ff size=2><SPAN class=190281712-02082005>If you
could draft such a statement supported by references, that would be most
useful.</SPAN></FONT></DIV>
<DIV><FONT face=Arial color=#0000ff size=2><SPAN
class=190281712-02082005></SPAN></FONT> </DIV>
<DIV><FONT face=Arial color=#0000ff size=2><SPAN class=190281712-02082005>In the
mean time, I will give further thought to the other dimensions that you have
proposed be the framework for data gathering.</SPAN></FONT></DIV>
<DIV><FONT face=Arial color=#0000ff size=2><SPAN class=190281712-02082005>(Have
I got it right as to what your 4 sections are?)</SPAN></FONT></DIV>
<DIV><FONT face=Arial color=#0000ff size=2><SPAN
class=190281712-02082005>Regards</SPAN></FONT></DIV>
<DIV><FONT face=Arial color=#0000ff size=2></FONT> </DIV><BR>
<P><FONT face=Arial size=2>Grant Forsyth</FONT> <BR><FONT face=Arial
size=2>Manager Industry & Regulatory Affairs</FONT> <BR><FONT face=Arial
size=2>TelstraClear</FONT> <BR><FONT face=Arial size=2>Cnr Taharoto &
Northcote Roads</FONT> <BR><FONT face=Arial size=2>Private Bag 92143</FONT>
<BR><FONT face=Arial size=2>AUCKLAND</FONT> <BR><FONT face=Arial size=2>ph +64 9
912 5759</FONT> <BR><FONT face=Arial size=2>fx + 64 9 912 4077</FONT> <BR><FONT
face=Arial size=2>Mb 029 912 5759 </FONT></P>
<DIV class=OutlookMessageHeader dir=ltr align=left><FONT face=Tahoma
size=2>-----Original Message-----<BR><B>From:</B> Liz Williams
[mailto:liz.williams@icann.org]<BR><B>Sent:</B> Tuesday, 02 August, 2005
00:44<BR><B>To:</B> Grant FORSYTH<BR><B>Subject:</B> GNSO
Review<BR><BR></FONT></DIV>
<DIV class=Section1>
<P class=MsoNormal><FONT face=Arial size=3><SPAN
style="FONT-SIZE: 12pt; FONT-FAMILY: Arial">Grant<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face=Arial size=3><SPAN
style="FONT-SIZE: 12pt; FONT-FAMILY: Arial"><o:p> </o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face=Arial size=3><SPAN
style="FONT-SIZE: 12pt; FONT-FAMILY: Arial">You will have seen Bruce's note
about the GNSO review -- I am going to be responsible for putting that together
from the ICANN side. I am collecting some initial thoughts and would
appreciate your input. <o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face=Arial size=3><SPAN
style="FONT-SIZE: 12pt; FONT-FAMILY: Arial"><o:p> </o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face=Arial size=3><SPAN
style="FONT-SIZE: 12pt; FONT-FAMILY: Arial">Just to recap the timing
first. We have to have ready for the VCR Board meeting the Terms of
Reference that will then trigger the review to take place in early 2006.
The exact timing is yet to be established but, based on instructions from JJ, I
will need to have the report ready one month prior to Nov 30 to enable
sufficient time to get the Board their proper papers. That means we have
August, Sept and Oct to get initial thoughts, first draft and final draft
ready. I will prepare a project map in the next couple of days that will
include all these critical dates. I will circulate that when we have the
early thoughts phase completed.<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face=Arial size=3><SPAN
style="FONT-SIZE: 12pt; FONT-FAMILY: Arial"><o:p> </o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face=Arial size=3><SPAN
style="FONT-SIZE: 12pt; FONT-FAMILY: Arial">As you know, the review is required
by the by-laws and the LUX board resolution which means that we can use input
from all kinds of sources to inform the questions which need
answering.<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face=Arial size=3><SPAN
style="FONT-SIZE: 12pt; FONT-FAMILY: Arial"><o:p> </o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face=Arial size=3><SPAN
style="FONT-SIZE: 12pt; FONT-FAMILY: Arial">I have put below the four sections
into which I'm organizing early thoughts. Your input into any or all of
those sections gratefully received.<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face=Arial size=3><SPAN
style="FONT-SIZE: 12pt; FONT-FAMILY: Arial"><o:p> </o:p></SPAN></FONT></P>
<OL style="MARGIN-TOP: 0in" type=1>
<LI class=MsoNormal
style="MARGIN-BOTTOM: 12pt; mso-list: l0 level1 lfo1"><FONT face=Arial
size=3><SPAN style="FONT-SIZE: 12pt; FONT-FAMILY: Arial">Operational - most
objective of the categories. Based on facts and figures about voting
patterns, trends, participation rates, numbers, types and kinds of
meetings. (Glen is helping me here and we have just completed our
conversation)</SPAN></FONT> <FONT face=Arial><SPAN
style="FONT-FAMILY: Arial"><o:p></o:p></SPAN></FONT>
<LI class=MsoNormal
style="MARGIN-BOTTOM: 12pt; mso-list: l0 level1 lfo1"><FONT face=Arial
size=3><SPAN style="FONT-SIZE: 12pt; FONT-FAMILY: Arial">Effectiveness
-- partly objective/partly subjective. Need to look at time lines
for consideration of issues. Need to also consider, once policy is made,
is it implemented easily, quickly. What compliance issues are
there? What is balance between policy compliance and, for example, need
for binding contract.</SPAN></FONT> <FONT face=Arial><SPAN
style="FONT-FAMILY: Arial"><o:p></o:p></SPAN></FONT>
<LI class=MsoNormal
style="MARGIN-BOTTOM: 12pt; mso-list: l0 level1 lfo1"><FONT face=Arial
size=3><SPAN style="FONT-SIZE: 12pt; FONT-FAMILY: Arial">Relationships -
partly objective/partly subjective. Need to examine relationships with
the board, with staff, with other SOs. Need to look at internal
relationships within the structure of the GNSO (are the constituencies
representative, transparent, effective at demonstrating
positions/views/diversity of opinion). How does work get done; are the
existing processes and procedures working and effective. What measures
should we use to answer those questions? Need work here on
identifying breakages in the system. For example, should there be
closer/more supportive/more direct staff intervention? Should there be
broader constituency membership to spread consultation
mechanisms?<o:p></o:p></SPAN></FONT>
<LI class=MsoNormal style="mso-list: l0 level1 lfo1"><FONT face=Arial
size=3><SPAN style="FONT-SIZE: 12pt; FONT-FAMILY: Arial">Perceptual - the most
subjective of the four categories. Need questions around perceptions of
inclusiveness, transparency, attitudes of external bodies \ and internal
groupings like board, staff and other SOs. Measuring this (and
then improving) is difficult but quite valuable.</SPAN></FONT> <FONT
face=Arial><SPAN style="FONT-FAMILY: Arial"><o:p></o:p></SPAN></FONT></LI></OL>
<P class=MsoNormal><FONT face=Arial size=3><SPAN
style="FONT-SIZE: 12pt; FONT-FAMILY: Arial"><o:p> </o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face=Arial size=3><SPAN
style="FONT-SIZE: 12pt; FONT-FAMILY: Arial">I am particularly interested, from
your side, to hear about representation, plurality of views, openness of
processes. I have been reviewing each of the GNSO constituencies to see
how that is handled - each one is, of course,
different!<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face=Arial size=3><SPAN
style="FONT-SIZE: 12pt; FONT-FAMILY: Arial"><o:p> </o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face=Arial size=3><SPAN
style="FONT-SIZE: 12pt; FONT-FAMILY: Arial">At this early stage I am sharing
these thoughts with Council members some of whom I've been able to catch by
phone. I will then bring those responses together into a first
draft. I am also using this model to seek views from the staff and others.
<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face=Arial size=3><SPAN
style="FONT-SIZE: 12pt; FONT-FAMILY: Arial"><o:p> </o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face=Arial size=3><SPAN
style="FONT-SIZE: 12pt; FONT-FAMILY: Arial">I will not forward your responses
and you can expect to see anonymised thoughts put into a more formal paper for
public consumption a few weeks down the track. You can call me if you
would prefer - numbers below.<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face=Arial size=3><SPAN
style="FONT-SIZE: 12pt; FONT-FAMILY: Arial"><o:p> </o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face=Arial size=3><SPAN
style="FONT-SIZE: 12pt; FONT-FAMILY: Arial">Kind
regards.<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face=Arial size=3><SPAN
style="FONT-SIZE: 12pt; FONT-FAMILY: Arial"><o:p> </o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face=Arial size=3><SPAN
style="FONT-SIZE: 12pt; FONT-FAMILY: Arial">Liz<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face=Arial size=3><SPAN
style="FONT-SIZE: 12pt; FONT-FAMILY: Arial"><o:p> </o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face=Arial size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: Arial">Liz
Williams</SPAN></FONT><o:p></o:p></P>
<P class=MsoNormal><FONT face=Arial size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: Arial">Senior Policy
Counselor</SPAN></FONT><o:p></o:p></P>
<P class=MsoNormal><FONT face=Arial size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: Arial">ICANN - <st1:City
w:st="on"><st1:place
w:st="on">Brussels</st1:place></st1:City></SPAN></FONT><o:p></o:p></P>
<P class=MsoNormal><FONT face=Arial size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: Arial">Tel: +32 2 234
7874</SPAN></FONT><o:p></o:p></P>
<P class=MsoNormal><FONT face=Arial size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: Arial">Fax: +32 2 234
7848</SPAN></FONT><o:p></o:p></P>
<P class=MsoNormal><FONT face=Arial size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: Arial">Mob: +61 414 26
9000</SPAN></FONT><o:p></o:p></P>
<P class=MsoNormal><FONT face="Times New Roman" size=3><SPAN
style="FONT-SIZE: 12pt"><o:p> </o:p></SPAN></FONT></P></DIV></BODY></HTML>