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<font face="Arial">Fellow council members...<br>
<br>
</font><font face="Arial">On a parallel track, I share similiar
concerns about adequate time necessary to adequately consider another
item recently placed on the agenda. Our Consitiuency has had very
limited time to consider the proposed by-law changes which are being
placed before the council for our recommendation to the Board. we have
not yet even had the opportunity to deliberate & discusss these
changes proposed nor have we had the benefit of any legal opinions with
respect to both process as well as impact etc..<br>
<br>
>From a practical perspective, I believe we are all aware that the month
of August is historically the time when many are on holiday and, as
such, not available to commit themselves to the time necessary to
have adequate dialogues regarding items of this nature..<br>
<br>
i would certainly hope (as well as recommend), that the council
consider providing the various constituencies an adequate time to
discuss the proposed changes and provide <b>"informed"</b> direction
to their council representatives prior to taking any action.<br>
<br>
Ken Stubbs<br>
</font> <br>
<br>
Marilyn Cade wrote:
<blockquote cite="midBAY104-DAV6F05BF5FD104EF162C8A2D3BF0@phx.gbl"
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<div class="Section1">
<p class="MsoNormal"><font color="navy" face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;">I wish to
raise a point of order regarding
how we approach the agenda item for the Terms of Reference for the GNSO
Review
and ask for the following approach:<o:p></o:p></span></font></p>
<p class="MsoNormal"><font color="navy" face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;"><o:p> </o:p></span></font></p>
<p class="MsoNormal"><font color="navy" face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;">Under our
agenda, posted 7 days before the
Council meeting, as required, we have a topic addressing the timeline
for work
on the ToR.<o:p></o:p></span></font></p>
<p class="MsoNormal"><font color="navy" face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;">That is what
I propose that Council
address: reviewing and reaching agreement on a detailed working
timeline. <o:p></o:p></span></font></p>
<p class="MsoNormal"><font color="navy" face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;"><o:p> </o:p></span></font></p>
<p class="MsoNormal"><font color="navy" face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;">Unfortunately,
the staff submission which
I will hereafter refer to as “staff working paper”, which contains
the proposed timeline did not meet the required 7 day period. That is
regrettable.
Having said that, it seems reasonable to consider this a delayed
contribution and
to work from the proposed time line, which is the topic we have on our
Council agenda. <o:p></o:p></span></font></p>
<p class="MsoNormal"><font color="navy" face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;"><o:p> </o:p></span></font></p>
<p class="MsoNormal"><font color="navy" face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;">Thus, we
should focus in first on Item F
on the staff working paper/delayed contribution, which provides a basic
timeline. I have concerns about some of the dates proposed and
questions about
the lack of interaction between the Council and Board; I’ve made a
proposal
about the latter in this email. While we can have further discussion
online, it
is my hope to have the discussion interactively on the call among the
Councilors. <o:p></o:p></span></font></p>
<p class="MsoNormal"><font color="navy" face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;"><o:p> </o:p></span></font></p>
<p class="MsoNormal"><font color="navy" face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;">As to the
substance of the staff working
paper, having received it, it is now important to have sufficient time
to both
discuss it, and to carefully consider in an interactive discussion, the
substance of Item D. I am not comfortable that we can fully undertake
that in
Thursday’s call. We have other substantive issues already on the agenda
that require attention, and we may need to undertake a sub-group focus
with
reporting back to the full Council, on completing further input and
work on the
ToR. And, I would expect we will need to work on this in between this
Council meeting and the September meeting. For instance, I am not
comfortable
with “information papers” that the Council hasn’t seen being
sent to the Board. Thus, we need to provide staff sufficient access to
the
Council, or a subset of the Council, to provide the needed ongoing
input and
comment. <o:p></o:p></span></font></p>
<p class="MsoNormal"><font color="navy" face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;"><o:p> </o:p></span></font></p>
<p class="MsoNormal"><font color="navy" face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;">And, to
address Ken’s often
expressed concerns, input does not equal micromanagement. </span></font><font
color="navy" face="Wingdings" size="2"><span
style="font-size: 10pt; font-family: Wingdings; color: navy;">J</span></font><font
color="navy" face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;"> <o:p></o:p></span></font></p>
<p class="MsoNormal"><font color="navy" face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;"><o:p> </o:p></span></font></p>
<p class="MsoNormal"><font color="navy" face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;">My comments
below are to provide further background
to fellow councilors regarding additional materials that we need in
order to
fulfill our responsibilities in the development of the ToR “with the
ICANN staff and Board” and to request that these materials/or a
response
be provided for the Council meeting. <o:p></o:p></span></font></p>
<p class="MsoNormal"><font color="navy" face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;"><o:p> </o:p></span></font></p>
<p class="MsoNormal" style="margin-left: 0.5in; text-indent: -0.25in;"><!--[if !supportLists]--><font
color="navy" face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;"><span
style="">1)<font face="Times New Roman" size="1"><span
style="font-family: "Times New Roman"; font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-size-adjust: none; font-stretch: normal;">
</span></font></span></span></font><!--[endif]--><font color="navy"
face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;">the
development of the timing of the gNSO ‘review’
seems to be based on a decision by the Board after discussions that
have not been
shared with Council. Regardless of the date the decision was reached
by
Board, or the rationale, that information is useful and even necessary
background to Council. Thus, since the Board decided to prioritize the
review
of the gNSO above one that is required by the bylaws of a sister
organization,
there may be discussions, minutes, or even staff recommendations or
board
member concerns that should be shared with the Council itself, not just
the
staff. <o:p></o:p></span></font></p>
<p class="MsoNormal" style="margin-left: 0.25in;"><font color="navy"
face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;"> <o:p></o:p></span></font></p>
<p class="MsoNormal" style="margin-left: 0.5in; text-indent: -0.25in;"><!--[if !supportLists]--><font
color="navy" face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;"><span
style="">2)<font face="Times New Roman" size="1"><span
style="font-family: "Times New Roman"; font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-size-adjust: none; font-stretch: normal;">
</span></font></span></span></font><!--[endif]--><font color="navy"
face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;">Council
should have access to information regarding discussion, presentations,
or any materials shared with the Board that led to the recommendation
to focus
on gNSO review as a priority. Those should be provided on Thursday’s
meeting,
or a time determined when they will be available. This may be something
very
simple -- a board discussion on DATE, staff comments provided which
addressed
a, b. c… etc. If the discussions were informal, then a summary from
staff
of the discussions should be sufficient. Having an understanding of
the
perceptions, concerns, and interests of the Board in supporting this
prioritization is important for Council in order to ensure an effective
ToR. <o:p></o:p></span></font></p>
<p class="MsoNormal"><font color="navy" face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;"><o:p> </o:p></span></font></p>
<p class="MsoNormal" style="margin-left: 0.25in;"><font color="navy"
face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;">3) the
resolution provides for “preparing with the ICANN staff and Board “…
thus, I recommend that we, <b><i><u><span
style="font-weight: bold; font-style: italic;">as Council</span></u></i></b>,
invite the Board to appoint a few board
members, or to seek volunteer Board members, to participate with us in
the work of developing the ToR, of course, and it goes without saying, <b><i><span
style="font-weight: bold; font-style: italic;">always</span></i></b>
supported by
staff in this process. <o:p></o:p></span></font></p>
<p class="MsoNormal"><font color="navy" face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;"><o:p> </o:p></span></font></p>
<p class="MsoNormal" style="margin-left: 0.25in;"><font color="navy"
face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;">Involvement
in this should not be extraordinarily time consuming for the Board
members, and
should result in improved understanding within the Board of the views
expressed
by the Council and the perspectives of the SO. <o:p></o:p></span></font></p>
<p class="MsoNormal"><font color="navy" face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;"><o:p> </o:p></span></font></p>
<p class="MsoNormal" style="margin-left: 0.25in;"><font color="navy"
face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;">Further,
I recommend that we plan accordingly, and reach agreement now, with the
Board,
that Council will present the ToR, supported by the staff, in a joint
Board/Council discussion in VC. <o:p></o:p></span></font></p>
<p class="MsoNormal" style="margin-left: 0.25in;"><font color="navy"
face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;"><o:p> </o:p></span></font></p>
<p class="MsoNormal" style="margin-left: 0.25in; text-indent: 3pt;"><font
color="navy" face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;">It seems
obvious that we should be working somewhat interactively with
at least a subset of the Board, before VC, in order to avoid a
disconnect of
perspectives and to work through any areas of concern. I think we all
are
committed to increasing as appropriate how the Council represents
itself directly
in interaction and interpretation of the Council’s input, while relying
upon staff for support for Council’s work. <o:p></o:p></span></font></p>
<p class="MsoNormal"><font color="navy" face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;"><o:p> </o:p></span></font></p>
<p class="MsoNormal" style="text-indent: 0.25in;"><font color="navy"
face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;">4) I
call fellow Councilors attention to other work that is related that
must be
addressed as well: <o:p></o:p></span></font></p>
<p class="MsoNormal"><font color="navy" face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;"><o:p> </o:p></span></font></p>
<p class="MsoNormal" style="margin-left: 0.25in;"><font color="navy"
face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;">As all
will recall, the bylaws called for a review of the Council. This was
completed,
with several outstanding recommendations, which we need to prioritize
as work
items to discuss and schedule how to address. Those items should be a
priority.
They should be specifically referenced in the working draft background
document
of the staff. <o:p></o:p></span></font></p>
<p class="MsoNormal"><font color="navy" face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;"><o:p> </o:p></span></font></p>
<p class="MsoNormal" style="margin-left: 0.25in;"><font color="navy"
face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;">On
Thursday, in the discussion of the timeline, we should discuss whether
to
include/incorporate these items in the ToR, or merely note that they
are work
in progress, and ensure that they are indeed work in progress, what the
tracking is of progress, and what steps remain to be taken to address
them. Again,
I ask that staff’s supporting documents identify the work items,
address
where we are in those areas, Council can then determine its proposed
action to
conclude this work, either separately, or in conjunction with the ToR
and
review. <o:p></o:p></span></font></p>
<p class="MsoNormal" style="margin-left: 0.25in;"><font color="navy"
face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;"><o:p> </o:p></span></font></p>
<p class="MsoNormal" style="margin-left: 0.25in;"><font color="navy"
face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;">Should
Council
prefer to have parallel tracks of work, then this should just be noted
in the ToR,
so that in the review undertaken, the independent entity is guided by
an
awareness that there is work in progress in areas that have impact upon
the SO.
<o:p></o:p></span></font></p>
<p class="MsoNormal"><font color="navy" face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;"><o:p> </o:p></span></font></p>
<p class="MsoNormal" style="margin-left: 0.25in;"><font color="navy"
face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;"><o:p> </o:p></span></font></p>
<p class="MsoNormal"><font color="navy" face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;">One final
comment. When we say “ICANN”,
we mean the collectiveness of all the community. When we say ICANN
staff, or
ICANN Board, or ICANN gNSO, then we are speaking of a subset. I notice
in the
staff working paper that there is a reference in 3, to whether “ICANN
is
satisfied with the advice”. I confess I don’t know who is meant in
that particular reference to “ICANN”. If it is the ICANN Board,
then we should spell that out. If it is the “ICANN staff”, then
spell that out; if it is the full community, then of course it is
appropriate
to use “ICANN” here. <o:p></o:p></span></font></p>
<p class="MsoNormal"><font color="navy" face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;"><o:p> </o:p></span></font></p>
<p class="MsoNormal"><font color="navy" face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;">I suspect
from personal interactions with
some board members, that this is actually a reference to questions from
the
Board, including the Advisory Committee liaisons. That is quite
important to
understand, in any case, and given how ICANN [the full community] is
maturing
and evolving and how significant the work/policy items are that it
addresses,
is quite to be expected that such a question would arise. However, if
the
question is specific, as well, it is important to understand that and
to consider
how to address it. <o:p></o:p></span></font></p>
<p class="MsoNormal"><font color="navy" face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;"><o:p> </o:p></span></font></p>
<p class="MsoNormal"><font color="navy" face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;">I will
comment on the tone that we should
seek to achieve in the ToR, and in the review itself. Having spent
many
years as a manager—and an executive with reporting staff, and having
been
“managed” myself by many seriously committed executives, first in
government,
and then in private industry, I have a view that “reviews” are to
be used as ways to achieve improvement, not isolation of problems for
the
purposes of criticism. When one does a performance review, the goals
are to
help to improve performance, even of top performers in an organization.
Organizations
often undertake self review, and engage in Strategic Planning for that
very
purpose; they identify things that can be improved, and they put the
processes
in place to improve. <o:p></o:p></span></font></p>
<p class="MsoNormal"><font color="navy" face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;"><o:p> </o:p></span></font></p>
<p class="MsoNormal"><font color="navy" face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;">We undertook
such an extensive review of
the entirety of ICANN not so long ago in the Evolution and Reform
process and we
decided, as a broad ICANN community to make several changes. We are now
in the
midst of institutionalizing and improving the performance of ICANN,
based on the
changes made at that time… and in this review, I would hope that we are
mindful of the very recent changes that the organization undertook and
focus in
on continuing improvements, not revolutionary change. I believe we have
committed to, as a community, evolutionary and ongoing change. The
review of
the gNSO should reflect that as a core principle. <o:p></o:p></span></font></p>
<p class="MsoNormal"><font color="navy" face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;"><o:p> </o:p></span></font></p>
<p class="MsoNormal"><font color="navy" face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;">Best regards,<o:p></o:p></span></font></p>
<p class="MsoNormal"><font color="navy" face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial; color: navy;">Marilyn Cade<o:p></o:p></span></font></p>
<div>
<div class="MsoNormal" style="text-align: center;" align="center"><font
face="Times New Roman" size="3"><span style="font-size: 12pt;">
<hr tabindex="-1" align="center" size="2" width="100%"></span></font></div>
<p class="MsoNormal"><b><font face="Tahoma" size="2"><span
style="font-size: 10pt; font-family: Tahoma; font-weight: bold;">From:</span></font></b><font
face="Tahoma" size="2"><span
style="font-size: 10pt; font-family: Tahoma;">
<a class="moz-txt-link-abbreviated" href="mailto:owner-council@gnso.icann.org">owner-council@gnso.icann.org</a> [<a class="moz-txt-link-freetext" href="mailto:owner-council@gnso.icann.org">mailto:owner-council@gnso.icann.org</a>] <b><span
style="font-weight: bold;">On Behalf Of </span></b>Liz Williams<br>
<b><span style="font-weight: bold;">Sent:</span></b> Friday, August
12, 2005 5:48
AM<br>
<b><span style="font-weight: bold;">To:</span></b>
<a class="moz-txt-link-abbreviated" href="mailto:council@gnso.icann.org">council@gnso.icann.org</a><br>
<b><span style="font-weight: bold;">Subject:</span></b> [council]
GNSO Review:
Phase One Paper</span></font><o:p></o:p></p>
</div>
<p class="MsoNormal"><font face="Times New Roman" size="3"><span
style="font-size: 12pt;"><o:p> </o:p></span></font></p>
<p class="MsoNormal"><font face="Arial" size="3"><span
style="font-size: 12pt; font-family: Arial;">Dear Colleagues<o:p></o:p></span></font></p>
<p class="MsoNormal"><font face="Arial" size="3"><span
style="font-size: 12pt; font-family: Arial;"><o:p> </o:p></span></font></p>
<p class="MsoNormal"><font face="Arial" size="3"><span
style="font-size: 12pt; font-family: Arial;">I have attached a paper
which reflects the first phase of
consultation and feedback about the GNSO Review Terms of Reference. I
am
grateful to everyone who has contributed ideas either by email or on
the
telephone.<o:p></o:p></span></font></p>
<p class="MsoNormal"><font face="Arial" size="3"><span
style="font-size: 12pt; font-family: Arial;"><o:p> </o:p></span></font></p>
<p class="MsoNormal"><font face="Arial" size="3"><span
style="font-size: 12pt; font-family: Arial;">The GNSO Review is at
Item 2 on the agenda for the 18 August
call. The agenda item refers specifically to the timeline for the GNSO
Terms of Reference. This paper provides the timeline and more detailed
information.<o:p></o:p></span></font></p>
<p class="MsoNormal"><font face="Arial" size="3"><span
style="font-size: 12pt; font-family: Arial;"><o:p> </o:p></span></font></p>
<p class="MsoNormal"><font face="Arial" size="3"><span
style="font-size: 12pt; font-family: Arial;">After the 18 August call,
I will prepare an information
paper for distribution to the Board. I will then incorporate their
feedback into a Second Phase paper. You will note that we have quite
tight deadlines to meet the Board’s requirements for notification of
items for the <st1:place w:st="on"><st1:City w:st="on">Vancouver</st1:City></st1:place>
meeting. A full project plan is being developed for the process which
includes all key dates and milestones.<o:p></o:p></span></font></p>
<p class="MsoNormal"><font face="Arial" size="3"><span
style="font-size: 12pt; font-family: Arial;"><o:p> </o:p></span></font></p>
<p class="MsoNormal"><font face="Arial" size="3"><span
style="font-size: 12pt; font-family: Arial;">If you have any further
questions or need clarification on
anything my numbers are below or you can email me.<o:p></o:p></span></font></p>
<p class="MsoNormal"><font face="Arial" size="3"><span
style="font-size: 12pt; font-family: Arial;"><o:p> </o:p></span></font></p>
<p class="MsoNormal"><font face="Arial" size="3"><span
style="font-size: 12pt; font-family: Arial;">Kind regards.<o:p></o:p></span></font></p>
<p class="MsoNormal"><font face="Arial" size="3"><span
style="font-size: 12pt; font-family: Arial;"><o:p> </o:p></span></font></p>
<p class="MsoNormal"><font face="Arial" size="3"><span
style="font-size: 12pt; font-family: Arial;">Liz<o:p></o:p></span></font></p>
<p class="MsoNormal"><font face="Arial" size="3"><span
style="font-size: 12pt; font-family: Arial;"><o:p> </o:p></span></font></p>
<p class="MsoNormal"><font face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial;">Dr Liz Williams</span></font><o:p></o:p></p>
<p class="MsoNormal"><font face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial;">Senior Policy Counselor</span></font><o:p></o:p></p>
<p class="MsoNormal"><font face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial;">ICANN - <st1:place
w:st="on"><st1:City w:st="on">Brussels</st1:City></st1:place></span></font><o:p></o:p></p>
<p class="MsoNormal"><font face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial;">Tel: +32 2 234 7874</span></font><o:p></o:p></p>
<p class="MsoNormal"><font face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial;">Fax: +32 2 234 7848</span></font><o:p></o:p></p>
<p class="MsoNormal"><font face="Arial" size="2"><span
style="font-size: 10pt; font-family: Arial;">Mob: +61 414 26 9000</span></font><o:p></o:p></p>
<p class="MsoNormal"><font face="Times New Roman" size="3"><span
style="font-size: 12pt;"><o:p> </o:p></span></font></p>
</div>
</blockquote>
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