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<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>I wish to raise a point of order regarding
how we approach the agenda item for the Terms of Reference for the GNSO Review
and ask for the following approach:<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Under our agenda, posted 7 days before the
Council meeting, as required, we have a topic addressing the timeline for work
on the ToR.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>That is what I propose that Council
address: reviewing and reaching agreement on a detailed working timeline. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Unfortunately, the staff submission which
I will hereafter refer to as “staff working paper”, which contains
the proposed timeline did not meet the required 7 day period. That is regrettable.
Having said that, it seems reasonable to consider this a delayed contribution and
to work from the proposed time line, which is the topic we have on our
Council agenda. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Thus, we should focus in first on Item F
on the staff working paper/delayed contribution, which provides a basic
timeline. I have concerns about some of the dates proposed and questions about
the lack of interaction between the Council and Board; I’ve made a proposal
about the latter in this email. While we can have further discussion online, it
is my hope to have the discussion interactively on the call among the
Councilors. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>As to the substance of the staff working
paper, having received it, it is now important to have sufficient time to both
discuss it, and to carefully consider in an interactive discussion, the
substance of Item D. I am not comfortable that we can fully undertake that in
Thursday’s call. We have other substantive issues already on the agenda
that require attention, and we may need to undertake a sub-group focus with
reporting back to the full Council, on completing further input and work on the
ToR. And, I would expect we will need to work on this in between this
Council meeting and the September meeting. For instance, I am not comfortable
with “information papers” that the Council hasn’t seen being
sent to the Board. Thus, we need to provide staff sufficient access to the
Council, or a subset of the Council, to provide the needed ongoing input and
comment. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>And, to address Ken’s often
expressed concerns, input does not equal micromanagement. </span></font><font
size=2 color=navy face=Wingdings><span style='font-size:10.0pt;font-family:
Wingdings;color:navy'>J</span></font><font size=2 color=navy face=Arial><span
style='font-size:10.0pt;font-family:Arial;color:navy'> <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>My comments below are to provide further background
to fellow councilors regarding additional materials that we need in order to
fulfill our responsibilities in the development of the ToR “with the
ICANN staff and Board” and to request that these materials/or a response
be provided for the Council meeting. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo1'><![if !supportLists]><font
size=2 color=navy face=Arial><span style='font-size:10.0pt;font-family:Arial;
color:navy'><span style='mso-list:Ignore'>1)<font size=1 face="Times New Roman"><span
style='font:7.0pt "Times New Roman"'> </span></font></span></span></font><![endif]><font
size=2 color=navy face=Arial><span style='font-size:10.0pt;font-family:Arial;
color:navy'>the development of the timing of the gNSO ‘review’
seems to be based on a decision by the Board after discussions that have not been
shared with Council. Regardless of the date the decision was reached by
Board, or the rationale, that information is useful and even necessary
background to Council. Thus, since the Board decided to prioritize the review
of the gNSO above one that is required by the bylaws of a sister organization,
there may be discussions, minutes, or even staff recommendations or board
member concerns that should be shared with the Council itself, not just the
staff. <o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 color=navy
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:navy'> <o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo1'><![if !supportLists]><font
size=2 color=navy face=Arial><span style='font-size:10.0pt;font-family:Arial;
color:navy'><span style='mso-list:Ignore'>2)<font size=1 face="Times New Roman"><span
style='font:7.0pt "Times New Roman"'> </span></font></span></span></font><![endif]><font
size=2 color=navy face=Arial><span style='font-size:10.0pt;font-family:Arial;
color:navy'>Council should have access to information regarding discussion, presentations,
or any materials shared with the Board that led to the recommendation to focus
on gNSO review as a priority. Those should be provided on Thursday’s meeting,
or a time determined when they will be available. This may be something very
simple -- a board discussion on DATE, staff comments provided which addressed
a, b. c… etc. If the discussions were informal, then a summary from staff
of the discussions should be sufficient. Having an understanding of the
perceptions, concerns, and interests of the Board in supporting this
prioritization is important for Council in order to ensure an effective ToR. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 color=navy
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:navy'>3) the
resolution provides for “preparing with the ICANN staff and Board “…
thus, I recommend that we, <b><i><u><span style='font-weight:bold;font-style:
italic'>as Council</span></u></i></b>, invite the Board to appoint a few board
members, or to seek volunteer Board members, to participate with us in
the work of developing the ToR, of course, and it goes without saying, <b><i><span
style='font-weight:bold;font-style:italic'>always</span></i></b> supported by
staff in this process. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 color=navy
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:navy'>Involvement
in this should not be extraordinarily time consuming for the Board members, and
should result in improved understanding within the Board of the views expressed
by the Council and the perspectives of the SO. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 color=navy
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:navy'>Further,
I recommend that we plan accordingly, and reach agreement now, with the Board,
that Council will present the ToR, supported by the staff, in a joint
Board/Council discussion in VC. <o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 color=navy
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in;text-indent:3.0pt'><font size=2
color=navy face=Arial><span style='font-size:10.0pt;font-family:Arial;
color:navy'>It seems obvious that we should be working somewhat interactively with
at least a subset of the Board, before VC, in order to avoid a disconnect of
perspectives and to work through any areas of concern. I think we all are
committed to increasing as appropriate how the Council represents itself directly
in interaction and interpretation of the Council’s input, while relying
upon staff for support for Council’s work. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='text-indent:.25in'><font size=2 color=navy
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:navy'>4) I
call fellow Councilors attention to other work that is related that must be
addressed as well: <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 color=navy
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:navy'>As all
will recall, the bylaws called for a review of the Council. This was completed,
with several outstanding recommendations, which we need to prioritize as work
items to discuss and schedule how to address. Those items should be a priority.
They should be specifically referenced in the working draft background document
of the staff. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 color=navy
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:navy'>On
Thursday, in the discussion of the timeline, we should discuss whether to
include/incorporate these items in the ToR, or merely note that they are work
in progress, and ensure that they are indeed work in progress, what the
tracking is of progress, and what steps remain to be taken to address them. Again,
I ask that staff’s supporting documents identify the work items, address
where we are in those areas, Council can then determine its proposed action to
conclude this work, either separately, or in conjunction with the ToR and
review. <o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 color=navy
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 color=navy
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:navy'>Should Council
prefer to have parallel tracks of work, then this should just be noted in the ToR,
so that in the review undertaken, the independent entity is guided by an
awareness that there is work in progress in areas that have impact upon the SO.
<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 color=navy
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>One final comment. When we say “ICANN”,
we mean the collectiveness of all the community. When we say ICANN staff, or
ICANN Board, or ICANN gNSO, then we are speaking of a subset. I notice in the
staff working paper that there is a reference in 3, to whether “ICANN is
satisfied with the advice”. I confess I don’t know who is meant in
that particular reference to “ICANN”. If it is the ICANN Board,
then we should spell that out. If it is the “ICANN staff”, then
spell that out; if it is the full community, then of course it is appropriate
to use “ICANN” here. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>I suspect from personal interactions with
some board members, that this is actually a reference to questions from the
Board, including the Advisory Committee liaisons. That is quite important to
understand, in any case, and given how ICANN [the full community] is maturing
and evolving and how significant the work/policy items are that it addresses,
is quite to be expected that such a question would arise. However, if the
question is specific, as well, it is important to understand that and to consider
how to address it. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>I will comment on the tone that we should
seek to achieve in the ToR, and in the review itself. Having spent many
years as a manager—and an executive with reporting staff, and having been
“managed” myself by many seriously committed executives, first in government,
and then in private industry, I have a view that “reviews” are to
be used as ways to achieve improvement, not isolation of problems for the
purposes of criticism. When one does a performance review, the goals are to
help to improve performance, even of top performers in an organization. Organizations
often undertake self review, and engage in Strategic Planning for that very
purpose; they identify things that can be improved, and they put the processes
in place to improve. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>We undertook such an extensive review of
the entirety of ICANN not so long ago in the Evolution and Reform process and we
decided, as a broad ICANN community to make several changes. We are now in the
midst of institutionalizing and improving the performance of ICANN, based on the
changes made at that time… and in this review, I would hope that we are
mindful of the very recent changes that the organization undertook and focus in
on continuing improvements, not revolutionary change. I believe we have
committed to, as a community, evolutionary and ongoing change. The review of
the gNSO should reflect that as a core principle. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Best regards,<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Marilyn Cade<o:p></o:p></span></font></p>
<div>
<div class=MsoNormal align=center style='text-align:center'><font size=3
face="Times New Roman"><span style='font-size:12.0pt'>
<hr size=2 width="100%" align=center tabindex=-1>
</span></font></div>
<p class=MsoNormal><b><font size=2 face=Tahoma><span style='font-size:10.0pt;
font-family:Tahoma;font-weight:bold'>From:</span></font></b><font size=2
face=Tahoma><span style='font-size:10.0pt;font-family:Tahoma'>
owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] <b><span
style='font-weight:bold'>On Behalf Of </span></b>Liz Williams<br>
<b><span style='font-weight:bold'>Sent:</span></b> Friday, August 12, 2005 5:48
AM<br>
<b><span style='font-weight:bold'>To:</span></b> council@gnso.icann.org<br>
<b><span style='font-weight:bold'>Subject:</span></b> [council] GNSO Review:
Phase One Paper</span></font><o:p></o:p></p>
</div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'>Dear Colleagues<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'>I have attached a paper which reflects the first phase of
consultation and feedback about the GNSO Review Terms of Reference. I am
grateful to everyone who has contributed ideas either by email or on the
telephone.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'>The GNSO Review is at Item 2 on the agenda for the 18 August
call. The agenda item refers specifically to the timeline for the GNSO
Terms of Reference. This paper provides the timeline and more detailed
information.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'>After the 18 August call, I will prepare an information
paper for distribution to the Board. I will then incorporate their
feedback into a Second Phase paper. You will note that we have quite
tight deadlines to meet the Board’s requirements for notification of
items for the <st1:place w:st="on"><st1:City w:st="on">Vancouver</st1:City></st1:place>
meeting. A full project plan is being developed for the process which
includes all key dates and milestones.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'>If you have any further questions or need clarification on
anything my numbers are below or you can email me.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'>Kind regards.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'>Liz<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Dr Liz Williams</span></font><o:p></o:p></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Senior Policy Counselor</span></font><o:p></o:p></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>ICANN - <st1:place w:st="on"><st1:City w:st="on">Brussels</st1:City></st1:place></span></font><o:p></o:p></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Tel: +32 2 234 7874</span></font><o:p></o:p></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Fax: +32 2 234 7848</span></font><o:p></o:p></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Mob: +61 414 26 9000</span></font><o:p></o:p></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
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