<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:st1="urn:schemas-microsoft-com:office:smarttags" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv=Content-Type content="text/html; charset=us-ascii">
<meta name=Generator content="Microsoft Word 11 (filtered medium)">
<o:SmartTagType namespaceuri="urn:schemas-microsoft-com:office:smarttags"
name="place"/>
<o:SmartTagType namespaceuri="urn:schemas-microsoft-com:office:smarttags"
name="country-region"/>
<o:SmartTagType namespaceuri="urn:schemas-microsoft-com:office:smarttags"
name="City"/>
<!--[if !mso]>
<style>
st1\:*{behavior:url(#default#ieooui) }
</style>
<![endif]-->
<style>
<!--
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
margin-bottom:.0001pt;
font-size:12.0pt;
font-family:"Times New Roman";}
a:link, span.MsoHyperlink
{color:blue;
text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
{color:purple;
text-decoration:underline;}
p
{mso-margin-top-alt:auto;
margin-right:0in;
mso-margin-bottom-alt:auto;
margin-left:0in;
font-size:12.0pt;
font-family:Arial;}
span.EmailStyle18
{mso-style-type:personal-compose;
font-family:Arial;
color:windowtext;
font-weight:normal;
font-style:normal;
text-decoration:none none;}
@page Section1
{size:8.5in 11.0in;
margin:1.0in 1.25in 1.0in 1.25in;}
div.Section1
{page:Section1;}
-->
</style>
<!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang=EN-US link=blue vlink=purple>
<div class=Section1>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'>Colleagues<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'>I apologise I didn’t send this out yesterday. It
was ready but I didn’t press the send button.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'>Grant asked for some updated background on board
discussions/decisions with respect to the GNSO review. I have cut these
two relevant items from the Board minutes and the text of the discussion from
the LUX Board meeting.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'>Kind regards.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'>Liz<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'>…<o:p></o:p></span></font></p>
<p><a name=item5></a><strong><b><font size=3 color=black face=Arial><span
style='font-size:12.0pt;font-family:Arial;color:black'>15 July 2005<o:p></o:p></span></font></b></strong></p>
<p><a name=p4><strong><b><font size=3 color=black face=Arial><span
style='font-size:12.0pt;font-family:Arial;color:black'>Initiation of Review of
GNSO</span></font></b></strong></a><o:p></o:p></p>
<p><font size=3 color=black face=Arial><span style='font-size:12.0pt;
color:black'>Whereas, Article IV, Section 4 of the ICANN Bylaws provides that the
ICANN Board will regularly initiate an independent review of each supporting
organization and supporting organization council. <o:p></o:p></span></font></p>
<p><font size=3 color=black face=Arial><span style='font-size:12.0pt;
color:black'>Whereas, a review of the Generic Names Supporting Organization
(GNSO) is due to be completed in 2006. <o:p></o:p></span></font></p>
<p><font size=3 color=black face=Arial><span style='font-size:12.0pt;
color:black'>Resolved (05.__), the ICANN Board hereby requests the GNSO Council
to prepare with the ICANN staff and Board a "Terms of Reference"
document to guide the independent entity an outside consultant in conducting a
review of the GNSO, and present the terms of reference to the Board for
adoption at the meeting in December 2005, in <st1:place w:st="on"><st1:City
w:st="on">Vancouver</st1:City>, <st1:country-region w:st="on">Canada</st1:country-region></st1:place>.<o:p></o:p></span></font></p>
<p><font size=3 color=black face=Arial><span style='font-size:12.0pt;
color:black'>CUT FROM CAPTIONING OF <st1:country-region w:st="on"><st1:place
w:st="on">LUXEMBOURG</st1:place></st1:country-region> BOARD MEETING.<o:p></o:p></span></font></p>
<p><i><font size=3 color=black face=Arial><span style='font-size:12.0pt;
color:black;font-style:italic'>>>VINT CERF: THANK YOU VERY MUCH FOR THAT.
I HAVE BEEN ADVISED THERE IS SOME EDITING GOING ON WITH REGARD TO THE BUDGET,
AND SO WE ARE GOING TO DELAY THAT ITEM UNTIL THE EDITING IS COMPLETE AND MOVE
ON TO THE FOURTH ITEM ON THE AGENDA, WHICH IS INITIATION OF A REVIEW OF THE
GNSO.<br>
AS YOU ARE ALL AWARE, OUR BYLAWS REQUIRE US TO REVIEW AND ASSESS THE OPERATION
OF ALL OF OUR ORGANIZATION, THE SUPPORTING ORGANIZATIONS, COMMITTEES, THE BOARD
AND SO ON.<br>
AT LEAST ONCE EVERY THREE YEARS.<br>
THE GNSO IS SORT OF UP FOR REVIEW. COUNCIL HAS BEEN REVIEWED BUT NOT THE
ORGANIZATION AS A WHOLE.<br>
SO I WOULD LIKE TO CALL ON MIKE PALAGE TO INTRODUCE A MOTION TO DEAL WITH THAT
REVIEW ITEM.<br>
MICHAEL.<br>
>>MICHAEL PALAGE: THANK YOU, MR. CHAIRMAN. WHEREAS, ARTICLE IV, SECTION 4
OF THE ICANN BYLAWS PROVIDE THAT THE ICANN BOARD WILL REGULARLY INITIATE AN
INDEPENDENT REVIEW OF EACH SUPPORTING ORGANIZATION AND SUPPORTING ORGANIZATION
COUNCIL. WHEREAS, A REVIEW OF THE GENERIC NAMES SUPPORTING ORGANIZATION IS DUE
TO BE COMPLETED IN 2006, IT IS PROPOSED TO BE RESOLVED THAT THE ICANN BOARD
HEREBY REQUESTS THAT THE GNSO COUNCIL PREPARE WITH THE ICANN STAFF AND BOARD A
"TERMS OF REFERENCE" DOCUMENT TO GUIDE THE INDEPENDENT -- TO GUIDE AN
INDEPENDENT ENTITY, AN OUTSIDE CONSULTANT IN CONDUCTING A REVIEW OF THE GNSO
AND PRESENT THE TERMS OF THE REFERENCE TO THE BOARD FOR ADOPTION AT THE MEETING
IN DECEMBER 2005 IN VANCOUVER, CANADA.<br>
>>VINT CERF: IS THERE A SECOND FOR THIS MOTION?<br>
I SEE MOUHAMET, AND SEVERAL OTHERS, BUT I'LL PICK ON MOUHAMET.<br>
LET ME -- THANK YOU VERY MUCH, MICHAEL.<br>
LET ME ALSO SAY, FOR THE RECORD, THAT THE BOARD HAS CONSULTED WITH THE CHAIR OF
THE GNSO AND CONFIRMED THAT, IN FACT, THIS REQUEST WILL BE WELL RECEIVED. THE
CHAIR BELIEVED THAT IT WAS TIMELY FOR SUCH A REVIEW SO THIS SHOULD NOT BE A
SURPRISE TO THE GNSO. IS THERE ANY FURTHER DISCUSSION OF THIS MOTION? PETER.<br>
>>PETER DENGATE THRUSH: I AM IN FAVOR OF IT, AND I WILL VOTER IN FAVOR.
JUST A POINT OF REFERENCE. THE BYLAWS ACTUALLY PROVIDE FOR THE INDEPENDENT
REVIEW NOT ONLY OF THE SUPPORTING ORGANIZATIONS BUT ALSO OF ALL OTHER ADVISORY
COMMITTEES, AND WE DON'T SEEM TO HAVE A PROGRAM FOR DEALING WITH THE OTHER. SO
WHILE THIS IS IN FRONT OF US, WE COULD PERHAPS MAKE NOTE THAT WE COULD LOOK AT
THE OTHERS.<br>
>>VINT CERF: THANK YOU. I DID MAKE REFERENCE TO THAT BUT YOU'RE QUITE
RIGHT THAT WE DON'T HAVE ANY CURRENTLY ON THE RADAR SCREEN. SO THANK YOU FOR
THE REMINDER.<br>
ARE THERE ANY COMMENTS ON THIS? RICHARD.<br>
>>RICHARD THWAITES: THANK YOU, MR. CHAIRMAN. YES, WE WELCOME THE POSITIVE
INDICATIONS FROM THE CHAIRMAN OF THE GNSO THAT A REVIEW WOULD BE WELCOME AND IS
TIMELY. I ALSO PARTICULARLY NOTED THAT HE MADE REFERENCE IN CONSIDERING THE
COMPLEXITY OF THE GNSO THAT IT DOES INCLUDE USER REPRESENTATION, OR, RATHER, IT
IS THE ONLY PLACE IN ICANN WHERE A USER CONSTITUENCY, IN THE SENSE OF THOSE WHO
NEED AND USE DNS AT THE APPLICATION LEVEL IN THEIR BUSINESSES. WE CONSIDER THIS
FROM THE TLD PERSPECTIVE TO BE A VERY IMPORTANT DIMENSION OF ICANN THAT CAN DO
WITH STRENGTHENING AND WE WILL BE HOPING THAT THE TERMS OF REFERENCE GIVE
SUFFICIENT ACCOUNT TO THAT DIMENSION SO THAT ICANN IS NOT PURELY A SUPPLY SIDE
GROUP BUT IS FULLY REPRESENTATIVE OF THE USER SIDE OF THE MARKET.<br>
THANK YOU.<br>
>>VINT CERF: THANK YOU, RICHARD.<br>
THAT PROMPTS ME TO ALSO OBSERVE THAT WE HAVE ANOTHER COMPONENT OF THE ICANN
ORGANIZATION. IT'S CALLED THE AT-LARGE ADVISORY COMMITTEE, WHICH IS, WE HOPE,
PRESENTLY SPAWNING REGIONAL AT-LARGE ORGANIZATIONS IN ORDER TO BRING OTHER USER
INPUT INTO THE ICANN PROCESS. SO WE MAY HAVE TWO AVENUES BY WHICH TO ACHIEVE
THAT, AND I WELCOME THAT, AS I'M SURE MY FELLOW BOARD MEMBERS DO.<br>
IF THERE ARE NO MORE COMMENTS ON THIS PARTICULAR RESOLUTION, I'LL CALL FOR A
VOTE.<br>
ALL THOSE IN FAVOR OF INITIATING THIS PROCESS TO BEGIN REVIEW OF THE GNSO,
PLEASE RAISE YOUR HAND.<br>
THANK YOU VERY MUCH. PUT YOUR HANDS DOWN. THAT WAS 15-0-0.<br>
AND MR. SECRETARY, I WOULD APPRECIATE IT IF YOU WOULD ADVISE THE CHAIRMAN OF
THE GNSO THAT HIS REVIEW PROCESS HAS NOW BEEN INITIATED.<o:p></o:p></span></font></i></p>
<p><strong><b><font size=3 color=black face=Arial><span style='font-size:12.0pt;
font-family:Arial;color:black'>18 October 2004</span></font></b></strong><strong><b><font
face=Arial><span style='font-family:Arial'><o:p></o:p></span></font></b></strong></p>
<p><strong><b><font size=3 color=black face=Arial><span style='font-size:12.0pt;
font-family:Arial;color:black'>GNSO Council Review Terms of Reference Approval </span></font></b></strong><o:p></o:p></p>
<p><font size=3 color=black face=Arial><span style='font-size:12.0pt;
color:black'>Barbara Roseman, ICANN Policy Development Support Staff introduced
discussion regarding proposed resolutions from the GNSO Council relating to the
GNSO Council Review Terms of Reference. After board discussion and comments by
Vint Cerf, Michael Palage, Alejandro Pisanty and Mouhamet Diop, on the above
mentioned topics and the proposal, Michael Palage moved, with Alejandro
Pistanty’s second, that the Board adopt the following resolution: <o:p></o:p></span></font></p>
<p><font size=3 color=black face=Arial><span style='font-size:12.0pt;
color:black'>Whereas, Article IV, Section 4 of the ICANN bylaws requires the
ICANN Board to organize regular reviews of each Supporting Organization,
Council, and Advisory Committee. The review must be undertaken by an
independent entity. <o:p></o:p></span></font></p>
<p><font size=3 color=black face=Arial><span style='font-size:12.0pt;
color:black'>Whereas, the GNSO Council authorized the preparation of terms of
reference (TOR) by a small subcommittee of the Council, in cooperation with
ICANN staff, which is now presented to the Board for ratification. <o:p></o:p></span></font></p>
<p><font size=3 color=black face=Arial><span style='font-size:12.0pt;
color:black'>Whereas, the review of the GNSO Council (rather than a review of
the entire GNSO) is to be completed before the ICANN annual general meeting
scheduled for December 2004. <o:p></o:p></span></font></p>
<p><font size=3 color=black face=Arial><span style='font-size:12.0pt;
color:black'>Whereas, the GNSO Council review calls for some specific actions
within a short time period, short, factual, staff analysis of GNSO Council
activities whether that organization has a continuing purpose in the ICANN
structure, and if so, whether any change in structure or operations is
desirable to improve its effectiveness. <o:p></o:p></span></font></p>
<p><font size=3 color=black face=Arial><span style='font-size:12.0pt;
color:black'>Resolved (04.__) the Board hereby ratifies the “Terms of
Reference” to guide an outside consultant in conducting a review of the
GNSO Council. <o:p></o:p></span></font></p>
<p><font size=3 color=black face=Arial><span style='font-size:12.0pt;
color:black'>The Board approved the above the above resolution by a unanimous
11-0 vote of those Board Members present.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Liz Williams</span></font><o:p></o:p></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Senior Policy Counselor</span></font><o:p></o:p></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>ICANN - <st1:City w:st="on"><st1:place w:st="on">Brussels</st1:place></st1:City></span></font><o:p></o:p></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Tel: +32 2 234 7874</span></font><o:p></o:p></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Fax: +32 2 234 7848</span></font><o:p></o:p></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Mob: +61 414 26 9000</span></font><o:p></o:p></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
</div>
</body>
</html>