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<P><SPAN LANG="en-gb"><FONT COLOR="#000000" SIZE=2 FACE="Arial">Allow me to add my thoughts to the agenda planning issue for our physical meetings.</FONT></SPAN>
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<P><SPAN LANG="en-gb"><B><FONT SIZE=2 FACE="Arial">Assumptions and constraints</FONT></B></SPAN>
<BR><SPAN LANG="en-gb"><FONT SIZE=2 FACE="Arial">I start upon the premise that the Vancouver planning</FONT></SPAN><SPAN LANG="fr-be"> <FONT SIZE=2 FACE="Arial">was</FONT></SPAN><SPAN LANG="en-gb"><FONT SIZE=2 FACE="Arial"> NOT optimal.</FONT></SPAN>
<BR><SPAN LANG="en-gb"><FONT SIZE=2 FACE="Arial">Council members were required to be there for an e</FONT></SPAN><SPAN LANG="fr-be"><FONT SIZE=2 FACE="Arial">x</FONT></SPAN><SPAN LANG="en-gb"><FONT SIZE=2 FACE="Arial">tended period yet there were days in between with less important meetings.</FONT></SPAN></P>
<P><SPAN LANG="en-gb"><FONT SIZE=2 FACE="Arial">An extended ICANN meeting causes resource problems for Council members - in time and cost.</FONT></SPAN>
<BR><SPAN LANG="en-gb"><FONT SIZE=2 FACE="Arial">If there is to be an</FONT></SPAN><SPAN LANG="fr-be"><FONT SIZE=2 FACE="Arial"></FONT></SPAN><SPAN LANG="en-gb"> <FONT SIZE=2 FACE="Arial">extension beyond the historic 3-4 days,</FONT></SPAN><SPAN LANG="fr-be"> <FONT SIZE=2 FACE="Arial">Council members</FONT></SPAN><SPAN LANG="en-gb"> <FONT SIZE=2 FACE="Arial">need to justify th</FONT></SPAN><SPAN LANG="fr-be"><FONT SIZE=2 FACE="Arial">at</FONT></SPAN><SPAN LANG="en-gb"> <FONT SIZE=2 FACE="Arial">to</FONT></SPAN><SPAN LANG="fr-be"> <FONT SIZE=2 FACE="Arial">themselves</FONT></SPAN><SPAN LANG="en-gb"> <FONT SIZE=2 FACE="Arial">and</FONT></SPAN><SPAN LANG="fr-be"> <FONT SIZE=2 FACE="Arial">to their</FONT></SPAN><SPAN LANG="en-gb"> <FONT SIZE=2 FACE="Arial">organisation</FONT></SPAN><SPAN LANG="fr-be"><FONT SIZE=2 FACE="Arial">s</FONT></SPAN><SPAN LANG="en-gb"><FONT SIZE=2 FACE="Arial">. </FONT></SPAN></P>
<P><B><SPAN LANG="fr-be"><FONT SIZE=2 FACE="Arial">An ideal programme</FONT></SPAN></B><SPAN LANG="fr-be"></SPAN>
<BR><SPAN LANG="fr-be"><FONT SIZE=2 FACE="Arial">{DAY 0 - optional}</FONT></SPAN>
<BR><SPAN LANG="fr-be"><FONT SIZE=2 FACE="Arial">AM Council pre-meeting</FONT></SPAN>
<BR><SPAN LANG="fr-be"><FONT SIZE=2 FACE="Arial">PM Council pre-meeting with Board</FONT></SPAN>
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<P><SPAN LANG="fr-be"><FONT SIZE=2 FACE="Arial">DAY 1</FONT></SPAN>
<BR><SPAN LANG="fr-be"><FONT SIZE=2 FACE="Arial">GNSO Constituency Day</FONT></SPAN>
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<P><SPAN LANG="fr-be"><FONT SIZE=2 FACE="Arial">DAY 2</FONT></SPAN>
<BR><SPAN LANG="fr-be"><FONT SIZE=2 FACE="Arial">GNSO Council public forum + GNSO Council</FONT></SPAN>
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<P><SPAN LANG="fr-be"><FONT SIZE=2 FACE="Arial">DAY 3</FONT></SPAN>
<BR><SPAN LANG="fr-be"><FONT SIZE=2 FACE="Arial">Board Public Forum</FONT></SPAN>
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<P><SPAN LANG="fr-be"><FONT SIZE=2 FACE="Arial">DAY 4</FONT></SPAN>
<BR><SPAN LANG="fr-be"><FONT SIZE=2 FACE="Arial">Board</FONT></SPAN>
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<P><SPAN LANG="fr-be"><FONT SIZE=2 FACE="Arial">This is the core. All other meetings such as Council task forces, informational workshops, liaison meetings should take<U> secondary</U> importance and most should be in parallel sessions within these 5 days.</FONT></SPAN></P>
<P><SPAN LANG="fr-be"><B><FONT SIZE=2 FACE="Arial">Next steps</FONT></B></SPAN>
<BR><SPAN LANG="fr-be"><FONT SIZE=2 FACE="Arial">1. Can we as a Council agree (or otherwise) to this (or an amended) ideal so that we can communicate clear guidelines to planning organisers?</FONT></SPAN></P>
<P><SPAN LANG="fr-be"><FONT SIZE=2 FACE="Arial"> </FONT></SPAN>
<BR><SPAN LANG="fr-be"><FONT SIZE=2 FACE="Arial">2. We also need to agree on the Council representation for meeting planning for Wellington.</FONT></SPAN>
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<P><SPAN LANG="fr-be"><FONT SIZE=2 FACE="Arial">Philip</FONT></SPAN>
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