<div>Interesting comments by Ross and Marilyn re: implementing true standards of objectivity as well as ICANN's nature of business which is based on "interest: seem to be in conflict of our perusal of COI policy at the GNSO level and leaves us to a challenge of devising a specialized statement.
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<div> </div>
<div>The "testing" of Sarbane-Oxley need not apply to ICANN at all, but the principles behind the legislation, is the cornerstone of what we are trying to accomplish, i.e transparency and accountability as well as the statement of interest. "Testing" can only be performed after policies have been put in place and that should be an independent committee work.
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<div> </div>
<div>In any case, given ICANN's mission and role, I agree with Ross that we start with a statement of interest and work with transparency based rules as the next step. As for launching it a work initiative, if we at least know what should not be included, which seem to be what Ross and Marilyn have suggested, I doubt it would be a cumbersome requirement. But then again, I am the new Councilor!.
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<div>Sophia<br> </div>
<div><span class="gmail_quote">On 22/01/06, <b class="gmail_sendername">Marilyn Cade</b> <<a href="mailto:marilynscade@hotmail.com">marilynscade@hotmail.com</a>> wrote:</span>
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<p><font face="Arial" color="navy" size="2"><span style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial">So, far, then it's Sophia, Marilyn and Maureen who have volunteered. But I have a request before there is any creation of a small working group or even an initiative– discussion and prioritization, consideration of what is feasible, and staff support needs.
</span></font><font face="Arial" color="navy" size="2"><span style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial"> </span></font></p>
<p><font face="Arial" color="navy" size="2"><span style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial">In addition to our own discussion, I do suggest that we discuss this with the General Counsel of ICANN. We need to considering our work priorities – everything is important, and there are practicalities to consider before launching a work initiative. We have a Operational Plan and an emerging StratPlan for the Council. As we come up with great ideas for more work initiatives, we should consider how they fit into the overall work plan and priorities – and even perhaps maybe part of other work initiatives
</span></font><font face="Arial" color="navy" size="2"><span style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial"> </span></font></p>
<p><font face="Arial" color="navy" size="2"><span style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial">It is easy to launch new initiatives, and we need to consider resourcing of our staff support as well. I would think that we would want to have a discussion with the GC and also perhaps discuss with the ccNSO, how they see addressing this issue.
</span></font></p>
<p><font face="Arial" color="navy" size="2"><span style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial"> </span></font><font face="Arial" color="navy" size="2"><span style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial">
Just a comment: A discussion with the GC is essential. Sarbanes Oxley is a rather burdensome "test", and not really developed quite for the "organization" that ICANN is. Further, ICANN 's community, and its leaders and its participants will by nature have many many interests. – and thus there will by nature be conflicts. Understanding whether these are of the nature that require recusing oneself from a vote, versus the need to fully disclose the relationships -- for instance, councilors may have clients who have interests in the policy outcome – that would by nature be all registrars and all registries – and many others within the constituencies. That isn't a bad thing. But should be a transparent thing.
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<p><font face="Arial" color="navy" size="2"><span style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial">As we all know, it isn't only financial commitments that bring conflicts of interest, and that influence "interests".
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<p><font face="Arial" color="navy" size="2"><span style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial">So, even though we have three volunteers, I suspect that we should really have a discussion with the full council before we hove off into a working group, and we need to understand the priorities of work, what resources are needed, whether this is part of our changes of council before we complete "review", etc.
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<p><font face="Arial" color="navy" size="2"><span style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial"></span></font></p>
<p><font face="Arial" color="navy" size="2"><span style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial">Still, I'm volunteering.</span></font><font face="Arial" color="navy" size="2"><span style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial">
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<p><font face="Arial" color="navy" size="2"><span style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial">Grant, can you also post the InternetNZ Councilor's process to the email string – just for informational purposes?
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<p><font face="Arial" color="navy" size="2"><span style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial"> </span></font></p>
<p><font face="Arial" color="navy" size="2"><span style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial">Marilyn </span></font></p>
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<p><b><font face="Tahoma" size="2"><span style="FONT-WEIGHT: bold; FONT-SIZE: 10pt; FONT-FAMILY: Tahoma">From:</span></font></b><font face="Tahoma" size="2"><span style="FONT-SIZE: 10pt; FONT-FAMILY: Tahoma"> <a onclick="return top.js.OpenExtLink(window,event,this)" href="mailto:owner-council@gnso.icann.org" target="_blank">
owner-council@gnso.icann.org</a> [mailto:<a onclick="return top.js.OpenExtLink(window,event,this)" href="mailto:owner-council@gnso.icann.org" target="_blank">owner-council@gnso.icann.org</a>] <b><span style="FONT-WEIGHT: bold">
On Behalf Of </span></b>ICANNSoph<br><b><span style="FONT-WEIGHT: bold">Sent:</span></b> Saturday, January 21, 2006 9:04 PM<br><b><span style="FONT-WEIGHT: bold">To:</span></b> Maureen Cubberley<br><b><span style="FONT-WEIGHT: bold">
Cc:</span></b> Marilyn Cade; Cubberley, Maureen (CHT); <a onclick="return top.js.OpenExtLink(window,event,this)" href="mailto:ross@tucows.com" target="_blank">ross@tucows.com</a>; Bruce Tonkin; <a onclick="return top.js.OpenExtLink(window,event,this)" href="mailto:council@gnso.icann.org" target="_blank">
council@gnso.icann.org</a>
<div><span class="e" id="q_108f36e0cfdaa2a5_1"><br><b><span style="FONT-WEIGHT: bold">Subject:</span></b> Re: [council] Conflicts of Interest</span></div></span></font>
<p></p></p></div>
<div><span class="e" id="q_108f36e0cfdaa2a5_3">
<p><font face="Times New Roman" size="3"><span style="FONT-SIZE: 12pt"> </span></font></p>
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<p><font face="Times New Roman" size="3"><span style="FONT-SIZE: 12pt">Bruce,</span></font></p></div>
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<p><font face="Times New Roman" size="3"><span style="FONT-SIZE: 12pt"> </span></font></p></div>
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<p><font face="Times New Roman" size="3"><span style="FONT-SIZE: 12pt">I also want to share my experience in working in the development and implementation of conflict-of-interest (COI) issues within my career in Audit and recently, within the framework of Sarbane-Oxley legislation in various orgs, which should be useful for us. I would like to volunteer along with Maureen in contributing on the proposed task force for the design of COI.
</span></font></p></div>
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<p><font face="Times New Roman" size="3"><span style="FONT-SIZE: 12pt"> </span></font></p></div>
<div>
<p><font face="Times New Roman" size="3"><span style="FONT-SIZE: 12pt">Basically, COI exist when professional judgement concerning one interest tend to be unduly influenced by another interest, be it within individuals or institutions. Despite anyone's profit or gain, the appearance of COI (as we say in Audit) is as destructive of confidence as actual gain or profit.
</span></font></p></div>
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<p><font face="Times New Roman" size="3"><span style="FONT-SIZE: 12pt">In our case, while not a regulatory mandate, it would be an institutional statement of ethical standards based upon the act of total objectivity with regards to ICCAN's interest.
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<p><font face="Times New Roman" size="3"><span style="FONT-SIZE: 12pt"></span></font></p></div>
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<p><font face="Times New Roman" size="3"><span style="FONT-SIZE: 12pt">Regards,</span></font></p></div>
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<p><font face="Times New Roman" size="3"><span style="FONT-SIZE: 12pt">Sophia</span></font></p></div>
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<p><font face="Times New Roman" size="3"><span style="FONT-SIZE: 12pt"> </span></font></p></div>
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<p><font face="Times New Roman" size="3"><span style="FONT-SIZE: 12pt"><br><br> </span></font></p></div>
<div>
<p><span><font face="Times New Roman" size="3"><span style="FONT-SIZE: 12pt">On 21/01/06, <b><span style="FONT-WEIGHT: bold">Maureen Cubberley</span></b> <<a onclick="return top.js.OpenExtLink(window,event,this)" href="mailto:m.cubberley@sympatico.ca" target="_blank">
m.cubberley@sympatico.ca </a>> wrote:</span></font></span> </p>
<div>
<p><font face="Arial" color="blue" size="2"><span style="FONT-SIZE: 10pt; COLOR: blue; FONT-FAMILY: Arial">During my CIRA Chair days, we developed a conflict of interest policy, with the assistance of one of the country's leading legal firms. Ross, would CIRA be willing to share its policy with the Council?
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<p><font face="Times New Roman" size="3"><span style="FONT-SIZE: 12pt"> </span></font></p></div>
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<p><font face="Arial" color="blue" size="2"><span style="FONT-SIZE: 10pt; COLOR: blue; FONT-FAMILY: Arial">Maureen</span></font></p></div>
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<p><font face="Times New Roman" size="3"><span style="FONT-SIZE: 12pt"> </span></font></p></div>
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<p><font face="Arial" size="2"><span style="FONT-SIZE: 10pt; FONT-FAMILY: Arial">----- Original Message ----- </span></font></p></div>
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<p style="BACKGROUND: #e4e4e4"><b><font face="Arial" size="2"><span style="FONT-WEIGHT: bold; FONT-SIZE: 10pt; FONT-FAMILY: Arial">From:</span></font></b><font face="Arial" size="2"><span style="FONT-SIZE: 10pt; FONT-FAMILY: Arial">
<a title="marilynscade@hotmail.com" onclick="return top.js.OpenExtLink(window,event,this)" href="mailto:marilynscade@hotmail.com" target="_blank">Marilyn Cade </a></span></font></p></div>
<div>
<p><b><font face="Arial" size="2"><span style="FONT-WEIGHT: bold; FONT-SIZE: 10pt; FONT-FAMILY: Arial">To:</span></font></b><font face="Arial" size="2"><span style="FONT-SIZE: 10pt; FONT-FAMILY: Arial"> <a title="MCubberley@gov.mb.ca" onclick="return top.js.OpenExtLink(window,event,this)" href="mailto:MCubberley@gov.mb.ca" target="_blank">
'Cubberley, Maureen (CHT)'</a> ; <a title="ross@tucows.com" onclick="return top.js.OpenExtLink(window,event,this)" href="mailto:ross@tucows.com" target="_blank">ross@tucows.com</a> ; <a title="Bruce.Tonkin@melbourneit.com.au" onclick="return top.js.OpenExtLink(window,event,this)" href="mailto:Bruce.Tonkin@melbourneit.com.au" target="_blank">
'Bruce Tonkin'</a> </span></font></p></div>
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<p><b><font face="Arial" size="2"><span style="FONT-WEIGHT: bold; FONT-SIZE: 10pt; FONT-FAMILY: Arial">Cc:</span></font></b><font face="Arial" size="2"><span style="FONT-SIZE: 10pt; FONT-FAMILY: Arial"> <a title="council@gnso.icann.org" onclick="return top.js.OpenExtLink(window,event,this)" href="mailto:council@gnso.icann.org" target="_blank">
council@gnso.icann.org</a> </span></font></p></div>
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<div>
<p><b><font face="Arial" size="2"><span style="FONT-WEIGHT: bold; FONT-SIZE: 10pt; FONT-FAMILY: Arial">Sent:</span></font></b><font face="Arial" size="2"><span style="FONT-SIZE: 10pt; FONT-FAMILY: Arial"> Friday, January 20, 2006 3:38 PM
</span></font></p></div>
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<p><b><font face="Arial" size="2"><span style="FONT-WEIGHT: bold; FONT-SIZE: 10pt; FONT-FAMILY: Arial">Subject:</span></font></b><font face="Arial" size="2"><span style="FONT-SIZE: 10pt; FONT-FAMILY: Arial"> RE: [council] Conflicts of Interest
</span></font></p></div>
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<p><font face="Times New Roman" size="3"><span style="FONT-SIZE: 12pt"><br> </span></font></p></div>
<p><font face="Times New Roman" size="3"><span style="FONT-SIZE: 12pt">I'm also interested in supporting the development of an effective Interest<br>Statement, and a discussion of what creates a conflict that requires a<br>
recusement, versus a disclosure. Also, we should examine how we implement <br>such a program. <br><br>Grant has shared with the BC the way that InternetNZ addresses, and perhaps<br>there are other useful models also about to quickly get a sense of.
<br><br>Marilyn<br><br>-----Original Message----- <br>From: <a onclick="return top.js.OpenExtLink(window,event,this)" href="mailto:owner-council@gnso.icann.org" target="_blank">owner-council@gnso.icann.org</a> [mailto:<a onclick="return top.js.OpenExtLink(window,event,this)" href="mailto:owner-council@gnso.icann.org" target="_blank">
owner-council@gnso.icann.org</a>] On<br>Behalf Of Cubberley, Maureen (CHT)<br>Sent: Friday, January 20, 2006 11:04 AM<br>To: <a onclick="return top.js.OpenExtLink(window,event,this)" href="mailto:ross@tucows.com" target="_blank">
ross@tucows.com</a>; Bruce Tonkin<br>Cc: <a onclick="return top.js.OpenExtLink(window,event,this)" href="mailto:council@gnso.icann.org" target="_blank">council@gnso.icann.org</a><br>Subject: RE: [council] Conflicts of Interest
<br><br>Bruce and Ross,<br><br>Thanks Bruce for bringing this proposal forward. I too think this is an<br>excellent idea, and Ross, I agree with your further analysis. In<br>particular, I agree that the GNSO council should move ahead with a
<br>conflict of interest policy, and an appropriate process to accompany it.<br><br>As you know, this is an issue that I brought up at the meeting in<br>Vancouver, at which time I cited the Board conflict of interest policy
<br>and asked for clarification as to whether or not it applied to the<br>Council.<br>Now that we have our clarification, we should move ahead.<br><br>I like your" light weight" approach and also the concept of a design
<br>committee. <br><br>I support the idea of adding this to the next agenda, so Bruce, if that<br>is acceptable and if the Council as a whole agrees to proceed, I would<br>be pleased to volunteer to work with fellow Councillors on the proposed
<br>"design committee" or with whatever development approach is decided<br>upon.<br><br>Best regards,<br><br>Maureen<br><br>-----Original Message-----<br>From: <a onclick="return top.js.OpenExtLink(window,event,this)" href="mailto:owner-council@gnso.icann.org" target="_blank">
owner-council@gnso.icann.org</a> [mailto:<a onclick="return top.js.OpenExtLink(window,event,this)" href="mailto:owner-council@gnso.icann.org" target="_blank">owner-council@gnso.icann.org</a>]<br>On Behalf Of Ross Rader<br>
Sent: Friday, January 20, 2006 8:57 AM<br>To: Bruce Tonkin<br>Cc: <a onclick="return top.js.OpenExtLink(window,event,this)" href="mailto:council@gnso.icann.org" target="_blank">council@gnso.icann.org</a><br>Subject: Re: [council] Conflicts of Interest
<br><br>Bruce Tonkin wrote:<br><br>> I see this being a voluntary initiative as there doesn't seem to be<br>any<br>> explicit bylaw requirements.<br><br>Bruce -<br><br>I think this is an excellent proposal. As you know, the registrar
<br>constituency has had similar practices embodied in its bylaws for a <br>number of years.<br><br>However, simply because the bylaws is silent on a specific set of <br>behaviors, doesn't mean that we can't officially adopt these behaviors
<br>through other means.<br><br>I also believe that it is time for the Council of the GNSO to adopt some<br><br>explicit conflict of interest management processes - but I believe they <br>should be mandatory. At first, we should proceed cautiously with these.
<br>A light-weight approach would seem to be most prudent. Over time, we <br>could improve and expand upon the approach in ways that make it more <br>useful for our purposes.<br><br>My preference would not be to create a "design committee" to come up
<br>with a comprehensive proposal at this time. As a first step, I think <br>your proposal makes eminent sense, and I would like to discuss whether <br>or not the rest of the council would be willing to undertake a vote to
<br>make these requirements mandatory. Is this something that we could add <br>to the agenda of our next meeting?<br><br>Thanks in advance for your consideration.<br><br>-ross</span></font></p></div></blockquote></div>
<p><font face="Times New Roman" size="3"><span style="FONT-SIZE: 12pt"><br><br clear="all"><br>-- <br>Sophia Bekele<br>Voice/Fax: 925-935-1598<br>Mob:925-818-0948<br><a onclick="return top.js.OpenExtLink(window,event,this)" href="mailto:sophiabekele@gmail.com" target="_blank">
sophiabekele@gmail.com </a><br>SKYPE: skypesoph<br><a onclick="return top.js.OpenExtLink(window,event,this)" href="http://www.cbsintl.com/" target="_blank">www.cbsintl.com </a></span></font></p></span></div></div></blockquote>
</div><br><br clear="all"><br>-- <br>Sophia Bekele<br>Voice/Fax: 925-935-1598<br>Mob:925-818-0948<br><a href="mailto:sophiabekele@gmail.com">sophiabekele@gmail.com</a><br>SKYPE: skypesoph<br><a href="http://www.cbsintl.com">
www.cbsintl.com</a><br>