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<DIV dir=ltr align=left><SPAN class=593260608-23012006><FONT face=Arial
color=#0000ff size=2>All,</FONT></SPAN></DIV>
<DIV dir=ltr align=left><SPAN class=593260608-23012006><FONT face=Arial
color=#0000ff size=2></FONT></SPAN> </DIV>
<DIV dir=ltr align=left><SPAN class=593260608-23012006><FONT face=Arial
color=#0000ff size=2>Just my two cents; my understanding of Sarbanes Oxley is
that it is only applicable to publicly listed companies listed in the US. I
could be wrong, of course, and will check that out. </FONT></SPAN></DIV>
<DIV dir=ltr align=left><SPAN class=593260608-23012006><FONT face=Arial
color=#0000ff size=2></FONT></SPAN> </DIV>
<DIV dir=ltr align=left><SPAN class=593260608-23012006><FONT face=Arial
color=#0000ff size=2>The policy staff is meeting early this week to assess and
coordinate our current workloads. But, as always, we will prioritise
according to Council's set priorities and support the work that Council wants
done. </FONT></SPAN></DIV>
<DIV dir=ltr align=left><SPAN class=593260608-23012006><FONT face=Arial
color=#0000ff size=2></FONT></SPAN> </DIV>
<DIV dir=ltr align=left><SPAN class=593260608-23012006><FONT face=Arial
color=#0000ff size=2>all the best, Maria</FONT></SPAN></DIV><BR>
<DIV class=OutlookMessageHeader lang=en-us dir=ltr align=left>
<HR tabIndex=-1>
<FONT face=Tahoma size=2><B>From:</B> owner-council@gnso.icann.org
[mailto:owner-council@gnso.icann.org] <B>On Behalf Of
</B>ICANNSoph<BR><B>Sent:</B> Sunday, January 22, 2006 8:19 PM<BR><B>To:</B>
Marilyn Cade<BR><B>Cc:</B> Maureen Cubberley; Cubberley, Maureen (CHT);
ross@tucows.com; Bruce Tonkin; council@gnso.icann.org<BR><B>Subject:</B> Re:
[council] Conflicts of Interest<BR></FONT><BR></DIV>
<DIV></DIV>
<DIV>Interesting comments by Ross and Marilyn re: implementing true standards of
objectivity as well as ICANN's nature of business which is based on
"interest: seem to be in conflict of our perusal of COI policy at the
GNSO level and leaves us to a challenge of devising a specialized statement.
</DIV>
<DIV> </DIV>
<DIV>The "testing" of Sarbane-Oxley need not apply to ICANN at all, but the
principles behind the legislation, is the cornerstone of what we are trying to
accomplish, i.e transparency and accountability as well as the statement of
interest. "Testing" can only be performed after policies have been put in
place and that should be an independent committee work. </DIV>
<DIV> </DIV>
<DIV>In any case, given ICANN's mission and role, I agree with Ross that we
start with a statement of interest and work with transparency based rules as the
next step. As for launching it a work initiative, if we at least
know what should not be included, which seem to be what Ross and Marilyn have
suggested, I doubt it would be a cumbersome requirement. But
then again, I am the new Councilor!. </DIV>
<DIV> </DIV>
<DIV>Sophia<BR> </DIV>
<DIV><SPAN class=gmail_quote>On 22/01/06, <B class=gmail_sendername>Marilyn
Cade</B> <<A
href="mailto:marilynscade@hotmail.com">marilynscade@hotmail.com</A>>
wrote:</SPAN>
<BLOCKQUOTE class=gmail_quote
style="PADDING-LEFT: 1ex; MARGIN: 0px 0px 0px 0.8ex; BORDER-LEFT: #ccc 1px solid">
<DIV>
<P><FONT face=Arial color=navy size=2><SPAN
style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial">So, far, then it's
Sophia, Marilyn and Maureen who have volunteered. But I have a request before
there is any creation of a small working group or even an initiative–
discussion and prioritization, consideration of what is feasible, and staff
support needs. </SPAN></FONT><FONT face=Arial color=navy size=2><SPAN
style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial"> </SPAN></FONT></P>
<P><FONT face=Arial color=navy size=2><SPAN
style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial">In addition to our
own discussion, I do suggest that we discuss this with the General Counsel of
ICANN. We need to considering our work priorities – everything is important,
and there are practicalities to consider before launching a work initiative.
We have a Operational Plan and an emerging StratPlan for the Council. As we
come up with great ideas for more work initiatives, we should consider how
they fit into the overall work plan and priorities – and even perhaps maybe
part of other work initiatives </SPAN></FONT><FONT face=Arial color=navy
size=2><SPAN
style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial"> </SPAN></FONT></P>
<P><FONT face=Arial color=navy size=2><SPAN
style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial">It is easy to launch
new initiatives, and we need to consider resourcing of our staff support as
well. I would think that we would want to have a discussion with the GC and
also perhaps discuss with the ccNSO, how they see addressing this issue.
</SPAN></FONT></P>
<P><FONT face=Arial color=navy size=2><SPAN
style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial"> </SPAN></FONT><FONT
face=Arial color=navy size=2><SPAN
style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial"> Just a comment: A
discussion with the GC is essential. Sarbanes Oxley is a rather burdensome
"test", and not really developed quite for the "organization" that ICANN is.
Further, ICANN 's community, and its leaders and its participants will by
nature have many many interests. – and thus there will by nature be conflicts.
Understanding whether these are of the nature that require recusing oneself
from a vote, versus the need to fully disclose the relationships -- for
instance, councilors may have clients who have interests in the policy outcome
– that would by nature be all registrars and all registries – and many others
within the constituencies. That isn't a bad thing. But should be a transparent
thing. </SPAN></FONT></P>
<P><FONT face=Arial color=navy size=2><SPAN
style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial">As we all know, it
isn't only financial commitments that bring conflicts of interest, and that
influence "interests". </SPAN></FONT></P>
<P><FONT face=Arial color=navy size=2><SPAN
style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial">So, even though we
have three volunteers, I suspect that we should really have a discussion with
the full council before we hove off into a working group, and we need to
understand the priorities of work, what resources are needed, whether this is
part of our changes of council before we complete "review", etc.
</SPAN></FONT></P>
<P><FONT face=Arial color=navy size=2><SPAN
style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial"></SPAN></FONT></P>
<P><FONT face=Arial color=navy size=2><SPAN
style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial">Still, I'm
volunteering.</SPAN></FONT><FONT face=Arial color=navy size=2><SPAN
style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial">
</SPAN></FONT></P>
<P><FONT face=Arial color=navy size=2><SPAN
style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial">Grant, can you also
post the InternetNZ Councilor's process to the email string – just for
informational purposes? </SPAN></FONT></P>
<P><FONT face=Arial color=navy size=2><SPAN
style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial"></SPAN></FONT> </P>
<P><FONT face=Arial color=navy size=2><SPAN
style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial">Marilyn
</SPAN></FONT></P>
<DIV>
<DIV style="TEXT-ALIGN: center" align=center><FONT face="Times New Roman"
size=3><SPAN style="FONT-SIZE: 12pt">
<HR align=center width="100%" SIZE=2>
</SPAN></FONT></DIV>
<P><B><FONT face=Tahoma size=2><SPAN
style="FONT-WEIGHT: bold; FONT-SIZE: 10pt; FONT-FAMILY: Tahoma">From:</SPAN></FONT></B><FONT
face=Tahoma size=2><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: Tahoma"> <A
onclick="return top.js.OpenExtLink(window,event,this)"
href="mailto:owner-council@gnso.icann.org"
target=_blank>owner-council@gnso.icann.org</A> [mailto:<A
onclick="return top.js.OpenExtLink(window,event,this)"
href="mailto:owner-council@gnso.icann.org"
target=_blank>owner-council@gnso.icann.org</A>] <B><SPAN
style="FONT-WEIGHT: bold">On Behalf Of </SPAN></B>ICANNSoph<BR><B><SPAN
style="FONT-WEIGHT: bold">Sent:</SPAN></B> Saturday, January 21, 2006 9:04
PM<BR><B><SPAN style="FONT-WEIGHT: bold">To:</SPAN></B> Maureen
Cubberley<BR><B><SPAN style="FONT-WEIGHT: bold">Cc:</SPAN></B> Marilyn Cade;
Cubberley, Maureen (CHT); <A
onclick="return top.js.OpenExtLink(window,event,this)"
href="mailto:ross@tucows.com" target=_blank>ross@tucows.com</A>; Bruce Tonkin;
<A onclick="return top.js.OpenExtLink(window,event,this)"
href="mailto:council@gnso.icann.org" target=_blank>council@gnso.icann.org</A>
<DIV><SPAN class=e id=q_108f36e0cfdaa2a5_1><BR><B><SPAN
style="FONT-WEIGHT: bold">Subject:</SPAN></B> Re: [council] Conflicts of
Interest</SPAN></DIV></SPAN></FONT>
<P></P>
<P></P></DIV>
<DIV><SPAN class=e id=q_108f36e0cfdaa2a5_3>
<P><FONT face="Times New Roman" size=3><SPAN
style="FONT-SIZE: 12pt"></SPAN></FONT> </P>
<DIV>
<P><FONT face="Times New Roman" size=3><SPAN
style="FONT-SIZE: 12pt">Bruce,</SPAN></FONT></P></DIV>
<DIV>
<P><FONT face="Times New Roman" size=3><SPAN
style="FONT-SIZE: 12pt"></SPAN></FONT> </P></DIV>
<DIV>
<P><FONT face="Times New Roman" size=3><SPAN style="FONT-SIZE: 12pt">I also
want to share my experience in working in the development and
implementation of conflict-of-interest (COI) issues within my career in
Audit and recently, within the framework of Sarbane-Oxley legislation in
various orgs, which should be useful for us. I would like to volunteer
along with Maureen in contributing on the proposed task force for the
design of COI. </SPAN></FONT></P></DIV>
<DIV>
<P><FONT face="Times New Roman" size=3><SPAN
style="FONT-SIZE: 12pt"></SPAN></FONT> </P></DIV>
<DIV>
<P><FONT face="Times New Roman" size=3><SPAN
style="FONT-SIZE: 12pt">Basically, COI exist when professional
judgement concerning one interest tend to be unduly influenced by
another interest, be it within individuals or institutions. Despite
anyone's profit or gain, the appearance of COI (as we say in Audit) is as
destructive of confidence as actual gain or profit.
</SPAN></FONT></P></DIV>
<DIV>
<P><FONT face="Times New Roman" size=3><SPAN
style="FONT-SIZE: 12pt">In our case, while not a regulatory mandate, it
would be an institutional statement of ethical standards based upon the act of
total objectivity with regards to ICCAN's interest. </SPAN></FONT></P></DIV>
<DIV>
<P><FONT face="Times New Roman" size=3><SPAN
style="FONT-SIZE: 12pt"></SPAN></FONT></P></DIV>
<DIV>
<P><FONT face="Times New Roman" size=3><SPAN
style="FONT-SIZE: 12pt">Regards,</SPAN></FONT></P></DIV>
<DIV>
<P><FONT face="Times New Roman" size=3><SPAN
style="FONT-SIZE: 12pt">Sophia</SPAN></FONT></P></DIV>
<DIV>
<P><FONT face="Times New Roman" size=3><SPAN
style="FONT-SIZE: 12pt"></SPAN></FONT> </P></DIV>
<DIV>
<P><FONT face="Times New Roman" size=3><SPAN
style="FONT-SIZE: 12pt"><BR><BR> </SPAN></FONT></P></DIV>
<DIV>
<P><SPAN><FONT face="Times New Roman" size=3><SPAN style="FONT-SIZE: 12pt">On
21/01/06, <B><SPAN style="FONT-WEIGHT: bold">Maureen Cubberley</SPAN></B>
<<A onclick="return top.js.OpenExtLink(window,event,this)"
href="mailto:m.cubberley@sympatico.ca" target=_blank> m.cubberley@sympatico.ca
</A>> wrote:</SPAN></FONT></SPAN> </P>
<DIV>
<P><FONT face=Arial color=blue size=2><SPAN
style="FONT-SIZE: 10pt; COLOR: blue; FONT-FAMILY: Arial">During my CIRA Chair
days, we developed a conflict of interest policy, with the assistance of one
of the country's leading legal firms. Ross, would CIRA be willing to share its
policy with the Council? </SPAN></FONT></P></DIV>
<DIV>
<P><FONT face="Times New Roman" size=3><SPAN
style="FONT-SIZE: 12pt"></SPAN></FONT> </P></DIV>
<DIV>
<P><FONT face=Arial color=blue size=2><SPAN
style="FONT-SIZE: 10pt; COLOR: blue; FONT-FAMILY: Arial">Maureen</SPAN></FONT></P></DIV>
<DIV>
<P><FONT face="Times New Roman" size=3><SPAN
style="FONT-SIZE: 12pt"></SPAN></FONT> </P></DIV>
<BLOCKQUOTE
style="BORDER-RIGHT: medium none; PADDING-RIGHT: 0in; BORDER-TOP: medium none; PADDING-LEFT: 4pt; PADDING-BOTTOM: 0in; MARGIN: 5pt 0in 5pt 3.75pt; BORDER-LEFT: blue 1.5pt solid; PADDING-TOP: 0in; BORDER-BOTTOM: medium none">
<DIV>
<P><FONT face=Arial size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: Arial">----- Original Message -----
</SPAN></FONT></P></DIV>
<DIV>
<P style="BACKGROUND: #e4e4e4"><B><FONT face=Arial size=2><SPAN
style="FONT-WEIGHT: bold; FONT-SIZE: 10pt; FONT-FAMILY: Arial">From:</SPAN></FONT></B><FONT
face=Arial size=2><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: Arial"> <A
title=marilynscade@hotmail.com
onclick="return top.js.OpenExtLink(window,event,this)"
href="mailto:marilynscade@hotmail.com" target=_blank>Marilyn Cade
</A></SPAN></FONT></P></DIV>
<DIV>
<P><B><FONT face=Arial size=2><SPAN
style="FONT-WEIGHT: bold; FONT-SIZE: 10pt; FONT-FAMILY: Arial">To:</SPAN></FONT></B><FONT
face=Arial size=2><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: Arial"> <A
title=MCubberley@gov.mb.ca
onclick="return top.js.OpenExtLink(window,event,this)"
href="mailto:MCubberley@gov.mb.ca" target=_blank>'Cubberley, Maureen
(CHT)'</A> ; <A title=ross@tucows.com
onclick="return top.js.OpenExtLink(window,event,this)"
href="mailto:ross@tucows.com" target=_blank>ross@tucows.com</A> ; <A
title=Bruce.Tonkin@melbourneit.com.au
onclick="return top.js.OpenExtLink(window,event,this)"
href="mailto:Bruce.Tonkin@melbourneit.com.au" target=_blank>'Bruce
Tonkin'</A> </SPAN></FONT></P></DIV>
<DIV>
<P><B><FONT face=Arial size=2><SPAN
style="FONT-WEIGHT: bold; FONT-SIZE: 10pt; FONT-FAMILY: Arial">Cc:</SPAN></FONT></B><FONT
face=Arial size=2><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: Arial"> <A
title=council@gnso.icann.org
onclick="return top.js.OpenExtLink(window,event,this)"
href="mailto:council@gnso.icann.org"
target=_blank>council@gnso.icann.org</A> </SPAN></FONT></P></DIV>
<DIV>
<DIV>
<P><B><FONT face=Arial size=2><SPAN
style="FONT-WEIGHT: bold; FONT-SIZE: 10pt; FONT-FAMILY: Arial">Sent:</SPAN></FONT></B><FONT
face=Arial size=2><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: Arial"> Friday,
January 20, 2006 3:38 PM </SPAN></FONT></P></DIV>
<DIV>
<P><B><FONT face=Arial size=2><SPAN
style="FONT-WEIGHT: bold; FONT-SIZE: 10pt; FONT-FAMILY: Arial">Subject:</SPAN></FONT></B><FONT
face=Arial size=2><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: Arial"> RE:
[council] Conflicts of Interest </SPAN></FONT></P></DIV>
<DIV>
<P><FONT face="Times New Roman" size=3><SPAN
style="FONT-SIZE: 12pt"><BR> </SPAN></FONT></P></DIV>
<P><FONT face="Times New Roman" size=3><SPAN style="FONT-SIZE: 12pt">I'm
also interested in supporting the development of an effective
Interest<BR>Statement, and a discussion of what creates a conflict that
requires a<BR>recusement, versus a disclosure. Also, we should examine how
we implement <BR>such a program. <BR><BR>Grant has shared with the BC the
way that InternetNZ addresses, and perhaps<BR>there are other useful models
also about to quickly get a sense of. <BR><BR>Marilyn<BR><BR>-----Original
Message----- <BR>From: <A
onclick="return top.js.OpenExtLink(window,event,this)"
href="mailto:owner-council@gnso.icann.org"
target=_blank>owner-council@gnso.icann.org</A> [mailto:<A
onclick="return top.js.OpenExtLink(window,event,this)"
href="mailto:owner-council@gnso.icann.org" target=_blank>
owner-council@gnso.icann.org</A>] On<BR>Behalf Of Cubberley, Maureen
(CHT)<BR>Sent: Friday, January 20, 2006 11:04 AM<BR>To: <A
onclick="return top.js.OpenExtLink(window,event,this)"
href="mailto:ross@tucows.com" target=_blank>ross@tucows.com</A>; Bruce
Tonkin<BR>Cc: <A onclick="return top.js.OpenExtLink(window,event,this)"
href="mailto:council@gnso.icann.org"
target=_blank>council@gnso.icann.org</A><BR>Subject: RE: [council] Conflicts
of Interest <BR><BR>Bruce and Ross,<BR><BR>Thanks Bruce for bringing this
proposal forward. I too think this is an<BR>excellent idea, and Ross,
I agree with your further analysis. In<BR>particular, I agree that the GNSO
council should move ahead with a <BR>conflict of interest policy, and an
appropriate process to accompany it.<BR><BR>As you know, this is an issue
that I brought up at the meeting in<BR>Vancouver, at which time I cited the
Board conflict of interest policy <BR>and asked for clarification as to
whether or not it applied to the<BR>Council.<BR>Now that we have our
clarification, we should move ahead.<BR><BR>I like your" light weight"
approach and also the concept of a design <BR>committee. <BR><BR>I support
the idea of adding this to the next agenda, so Bruce, if that<BR>is
acceptable and if the Council as a whole agrees to proceed, I would<BR>be
pleased to volunteer to work with fellow Councillors on the proposed
<BR>"design committee" or with whatever development approach is
decided<BR>upon.<BR><BR>Best regards,<BR><BR>Maureen<BR><BR>-----Original
Message-----<BR>From: <A
onclick="return top.js.OpenExtLink(window,event,this)"
href="mailto:owner-council@gnso.icann.org"
target=_blank>owner-council@gnso.icann.org</A> [mailto:<A
onclick="return top.js.OpenExtLink(window,event,this)"
href="mailto:owner-council@gnso.icann.org"
target=_blank>owner-council@gnso.icann.org</A>]<BR>On Behalf Of Ross
Rader<BR>Sent: Friday, January 20, 2006 8:57 AM<BR>To: Bruce Tonkin<BR>Cc:
<A onclick="return top.js.OpenExtLink(window,event,this)"
href="mailto:council@gnso.icann.org"
target=_blank>council@gnso.icann.org</A><BR>Subject: Re: [council] Conflicts
of Interest <BR><BR>Bruce Tonkin wrote:<BR><BR>> I see this being a
voluntary initiative as there doesn't seem to be<BR>any<BR>> explicit
bylaw requirements.<BR><BR>Bruce -<BR><BR>I think this is an excellent
proposal. As you know, the registrar <BR>constituency has had similar
practices embodied in its bylaws for a <BR>number of years.<BR><BR>However,
simply because the bylaws is silent on a specific set of <BR>behaviors,
doesn't mean that we can't officially adopt these behaviors <BR>through
other means.<BR><BR>I also believe that it is time for the Council of the
GNSO to adopt some<BR><BR>explicit conflict of interest management processes
- but I believe they <BR>should be mandatory. At first, we should proceed
cautiously with these. <BR>A light-weight approach would seem to be most
prudent. Over time, we <BR>could improve and expand upon the approach in
ways that make it more <BR>useful for our purposes.<BR><BR>My preference
would not be to create a "design committee" to come up <BR>with a
comprehensive proposal at this time. As a first step, I think <BR>your
proposal makes eminent sense, and I would like to discuss whether <BR>or not
the rest of the council would be willing to undertake a vote to <BR>make
these requirements mandatory. Is this something that we could add <BR>to the
agenda of our next meeting?<BR><BR>Thanks in advance for your
consideration.<BR><BR>-ross</SPAN></FONT></P></DIV></BLOCKQUOTE></DIV>
<P><FONT face="Times New Roman" size=3><SPAN style="FONT-SIZE: 12pt"><BR><BR
clear=all><BR>-- <BR>Sophia Bekele<BR>Voice/Fax:
925-935-1598<BR>Mob:925-818-0948<BR><A
onclick="return top.js.OpenExtLink(window,event,this)"
href="mailto:sophiabekele@gmail.com" target=_blank>sophiabekele@gmail.com
</A><BR>SKYPE: skypesoph<BR><A
onclick="return top.js.OpenExtLink(window,event,this)"
href="http://www.cbsintl.com/" target=_blank>www.cbsintl.com
</A></SPAN></FONT></P></SPAN></DIV></DIV></BLOCKQUOTE></DIV><BR><BR
clear=all><BR>-- <BR>Sophia Bekele<BR>Voice/Fax:
925-935-1598<BR>Mob:925-818-0948<BR><A
href="mailto:sophiabekele@gmail.com">sophiabekele@gmail.com</A><BR>SKYPE:
skypesoph<BR><A
href="http://www.cbsintl.com">www.cbsintl.com</A><BR></BODY></HTML>