<p><span style="font-family: "Book Antiqua","serif";">Dear Community Members: <br></span></p><p><span style="font-family: "Book Antiqua","serif";">Staff would like to share another draft Stakeholder Group Petition/Charter Template
(attached) to support and inform discussions on this matter. This compliments the draft
template provided in October 2008. </span></p>
<p><span style="font-family: "Book Antiqua","serif";">Recognizing that we are all
operating in uncharted territory, our collective thinking continues to evolve
concerning Stakeholder Groups and how they might be optimally constructed,
especially in the formative stages of the GNSO Improvements
implementation. After considering some initial ideas and models, we found ourselves
gravitating toward a less encumbered structure. The result is the
attached template that we are circulating to the GNSO and broader community in
hopes that it will be useful as discussions on forming four Stakeholder Groups
move forward. </span></p>
<p style="background: white none repeat scroll 0% 0%; -moz-background-clip: -moz-initial; -moz-background-origin: -moz-initial; -moz-background-inline-policy: -moz-initial;"><span style="font-family: "Book Antiqua","serif"; color: black;">Underscoring our latest thinking is the
following quotation from the BGC Report on GNSO Improvements, adopted by the
Board, which states that (page 33), "The stakeholder groups may function
only as a 'caucus,' bringing together like-minded stakeholders to elect
representatives to the Council who can represent them. This structure
would be fluid enough to accommodate new constituencies or the formation of new
interest groups. It will be important for the implementation team to
consider how to implement this flexibility within the overall stakeholder
structure set forth in these recommendations. <u>Our goal is definitely
not to create a new layer of bureaucracy</u> <i>(emphasis added)</i>, as we
heard concerns about at the San Juan Meeting." </span></p>
<p><span style="font-family: "Book Antiqua","serif";">This
revised draft template emphasizes the constituency's continued
preeminence within the GNSO and, at the same time, establishes a Stakeholder Group
organization comprising minimal administrative and operational essentials until
such time as our experiences may suggest a more elaborate design. In the bullets below, we
have annotated where our first draft template was changed along with rationale
where appropriate. </span></p>
<span style="font-family: "Book Antiqua","serif";"></span><p><span style="font-family: "Book Antiqua","serif";"> This streamlined approach also may be easier to implement in the June time frame (you'll recall that the Board needs to review and approve SG plans before a newly structured GNSO Council is seated in June 2009). <br>
</span></p><p><span style="font-family: "Book Antiqua","serif";">Staff stands ready to provide assistance and work with you in the construction of the Stakeholder
Group organizations and charters. Please feel free to call upon us
to discuss Stakeholder Group creation or to help with other restructuring matters -- <a href="mailto:policy-staff@icann.org" target="_blank">policy-staff@icann.org</a>.
</span></p>
<p><span style="font-family: "Book Antiqua","serif";"> Regards,</span></p>
<br clear="all">Denise Michel<br>ICANN Vice President<br>Policy Development<br><a href="mailto:denise.michel@icann.org" target="_blank">denise.michel@icann.org</a><br>+1.310.578.8632<br><br><p><span style="font-family: "Book Antiqua","serif";">Notes on changes to Staff's first draft template<br>
</span></p><p style="text-indent: 0.5in;"><span style="font-family: "Book Antiqua","serif";">1)</span><span style="font-size: 7pt;"> </span><b><span style="font-family: "Book Antiqua","serif";">Section 2.0 -- Organization and
Membership</span></b></p>
<p style="margin-left: 1.25in; text-indent: -0.25in;"><span style="font-family: "Book Antiqua","serif";">a.</span><span style="font-size: 7pt;"> </span><span style="font-family: "Book Antiqua","serif";">Replaced sub-sections 2.2 and
2.3. Consistent with the current Bylaws, new constituency petitions
are sent to the Board (also copied to the GNSO Council and publicly posted for
comment) for formal approval including final placement within a particular
Stakeholder Group. Until the Bylaws are amended, we propose that
these functions be stipulated within the SG charter and re-evaluated at a
future date. </span></p>
<p style="margin-left: 1.25in; text-indent: -0.25in;"><span style="font-family: "Book Antiqua","serif";">b.</span><span style="font-size: 7pt;"> </span><span style="font-family: "Book Antiqua","serif";">Added sub-section 2.4 to
differentiate and emphasize constituency rights and responsibilities from those
of the SG.</span></p>
<p style="margin-right: 0in; margin-left: 0.75in; margin-bottom: 0.0001pt; text-indent: -0.25in;"><b><span style="font-family: "Book Antiqua","serif";">2)</span></b><span style="font-size: 7pt;"> </span><b><span style="font-family: "Book Antiqua","serif";">Section
3.0 -- Leadership</span></b></p>
<p style="margin-left: 1.25in; text-indent: -0.25in;"><span style="font-family: "Book Antiqua","serif";">a.</span><span style="font-size: 7pt;"> </span><span style="font-family: "Book Antiqua","serif";">Consistent with the BGC guidance, we
amended sub-section 3.1 to add the option to structure an informal leadership
caucus (e.g. of Constituency Chairs) vs. formally elected officers.
</span></p>
<p style="margin-left: 1.25in; text-indent: -0.25in;"><span style="font-family: "Book Antiqua","serif";">b.</span><span style="font-size: 7pt;"> </span><span style="font-family: "Book Antiqua","serif";">Original section 4.0 –
Stakeholder Group Functions was edited and absorbed into sub-section
3.3. The principal functions of the SG remain substantially as they
were originally conceived. </span></p>
<p style="margin-left: 1.25in; text-indent: -0.25in;"><span style="font-family: "Book Antiqua","serif";">c.</span><span style="font-size: 7pt;"> </span><span style="font-family: "Book Antiqua","serif";">Sub-sections 3.4 and 3.5 were edited
for additional clarity and 3.6 was removed on the basis that, to further reduce
SG administrative tasks, membership lists should continue to be maintained by
constituencies until such time as the GNSO has a master database containing
GNSO participants (as recommended in the BGC Report). </span></p><br>