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<title>Re: [council] Draft Revisions to the ICANN Bylaws Relating to GNSO
Restructure</title>
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<p class=MsoNormal><span style='font-family:"Book Antiqua","serif";color:#1F497D'>Stéphane:
<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Book Antiqua","serif";color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-family:"Book Antiqua","serif";color:#1F497D'>Thank
you for your prompt initiative and the supportive observations. Please see my
embedded comments below.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Book Antiqua","serif";color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-family:"Book Antiqua","serif";color:#1F497D'>If
there are any other questions, please continue to raise them. In the interest
of time, we recognize and appreciate the Council’s active interest and remain
committed to timely and thorough replies. <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Book Antiqua","serif";color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-family:"Book Antiqua","serif";color:#1F497D'>Ken
Bour<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Book Antiqua","serif";color:#1F497D'><o:p> </o:p></span></p>
<div>
<div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'>
<p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>
owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] <b>On Behalf
Of </b>Stéphane Van Gelder<br>
<b>Sent:</b> Friday, March 27, 2009 1:05 PM<br>
<b>To:</b> Margie Milam; council@gnso.icann.org; liaison6c@gnso.icann.org<br>
<b>Subject:</b> Re: [council] Draft Revisions to the ICANN Bylaws Relating to
GNSO Restructure<o:p></o:p></span></p>
</div>
</div>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal style='margin-bottom:12.0pt'><span style='font-size:10.0pt;
font-family:"Verdana","sans-serif"'>Margie,<br>
<br>
Thanks for sending these on. As we are so pushed for time, allow me to get the
ball rolling on this discussion and make a few comments.<br>
<br>
Section 3. Article 1.<br>
Moving the “geographic regions goalposts” up from “no 2 members” to “no 3
members” seems like a sensible suggestion for those SGs with 6 Council members.
I agree with it.<span style='color:#1F497D'><o:p></o:p></span></span></p>
<p class=MsoNormal style='margin-bottom:12.0pt'><span style='font-family:"Book Antiqua","serif";
color:#1F497D'>[KAB: ] Staff appreciates your support of this provision. </span><span
style='font-size:10.0pt;font-family:"Verdana","sans-serif"'><br>
<br>
Section 3. Article 3.<br>
What’s your rationale for recommending that “vacancy rules” be moved to OR&Ps?<span
style='color:#1F497D'><o:p></o:p></span></span></p>
<p class=MsoNormal style='margin-bottom:12.0pt'><span style='font-family:"Book Antiqua","serif";
color:#1F497D'>[KAB: ] The only specific provision, in this section, deals with
the removal of an NCA for cause and includes the actual voting thresholds. One
of Staff’s sub-objectives in this re-drafting assignment was to eliminate any/all
provisions that, in its judgment, could be more effectively accommodated within
internal Council procedures. One area identified was detailed voting
thresholds and another involved this topic of vacancies, removals, and resignations.
Staff suggests that such provisions do not rise to the level of being required
in ICANN-level legal Bylaws. In the event that new Council voting thresholds
are added or modified, in the future, such changes could be accomplished
locally versus requiring protracted formal Bylaws amendments. Similarly, procedures
for handling Council vacancies, resignations, and other administrative matters seem
more appropriate for OR&P vs. corporate Bylaws. </span><span
style='font-size:10.0pt;font-family:"Verdana","sans-serif"'><br>
<br>
Section 3. Article 7.<br>
Are there no voting thresholds for selecting the chair and vice-chairs?<span
style='color:#1F497D'><o:p></o:p></span></span></p>
<p class=MsoNormal style='margin-bottom:12.0pt'><span style='font-family:"Book Antiqua","serif";
color:#1F497D'>[KAB: ] Yes, there are bicameral house voting thresholds for
these positions and, as discussed above, they will be prescribed in the Council’s
OR&P currently under revision by the GNSO Operations Work Team (Ray Fassett,
Chair) under the auspices of the Operations Steering Committee (OSC). The Council
Chair election requires 60% of both houses and the Vice-Chair positions are
prescribed in the following language, inserted below: <o:p></o:p></span></p>
<p class=MsoNormal style='margin-bottom:12.0pt'><span style='font-family:"Book Antiqua","serif";
color:#1F497D'>“The GNSO Council shall also select two Vice Chairs, one elected
from each of the two voting houses. If the Council Chair is elected from one
of the houses, then the non-voting Council-Level Nominating Committee Appointee
shall serve as one of the Vice Chairs in lieu of the Vice Chair from the house
of the elected Chair. If the Chair is elected from one of the houses, that
person shall retain his/her vote in that house.” <o:p></o:p></span></p>
<p class=MsoNormal style='margin-bottom:12.0pt'><span style='font-size:10.0pt;
font-family:"Verdana","sans-serif"'>Section 3. Article 8.<br>
I agree the voting threshold descriptions belong in the OR&Ps, but it would
be helpful for our discussion of the bylaws to have a reminder of what they
are. Can you provide a link to where they are please?<span style='color:#1F497D'><o:p></o:p></span></span></p>
<p class=MsoNormal style='margin-bottom:12.0pt'><span style='font-family:"Book Antiqua","serif";
color:#1F497D'>[KAB: ] The voting thresholds originally prescribed by the Working
Group on GNSO Council Restructuring (WG-GCR) contained both PDP and non-PDP
elements. In this re-drafting exercise, Staff is recommending that they be
parsed out as follows: the non-PDP voting thresholds will be contained in
Council OR&P while the PDP thresholds will be included in Article XX–Transition
until such time as the Policy Process Steering Committee (PPSC) and PDP Work
Team (Jeff Neumann, Chair) have completed deliberations and are prepared to
recommend a formal revision to Annex A of the Bylaws. Since the PDP thresholds
are currently specified in Annex A, which is not being revised as part of this restructuring
effort, Staff recommends that the new PDP thresholds should be included in
Article XX vs. Council OR&P. Article XX is a “transition” document only and,
once the PDP voting thresholds are successfully relocated from Annex A to the
Council OR&P (Staff’s recommendation), Article XX can be removed from the
Bylaws in its entirety (assuming all other transition matters are completed).
Below are the voting thresholds recast into the two groupings: <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Book Antiqua","serif";color:#1F497D'> <b><u>Non-PDP:
<o:p></o:p></u></b></span></p>
<p class=MsoListParagraph style='margin-left:.75in;text-indent:-.25in;
mso-list:l4 level1 lfo3'><![if !supportLists]><span style='font-family:"Book Antiqua","serif";
color:#1F497D'><span style='mso-list:Ignore'>a)<span style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]><span style='font-family:"Book Antiqua","serif";
color:#1F497D'>Elect Council Chair: requires 60% of both houses. <o:p></o:p></span></p>
<p class=MsoListParagraph style='margin-left:.75in;text-indent:-.25in;
mso-list:l4 level1 lfo3'><![if !supportLists]><span style='font-family:"Book Antiqua","serif";
color:#1F497D'><span style='mso-list:Ignore'>b)<span style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]><span style='font-family:"Book Antiqua","serif";
color:#1F497D'>Remove NCA for Cause: requires 75% of both houses (excluding
the NCA subject to removal); subject to Board approval.<o:p></o:p></span></p>
<p class=MsoListParagraph style='margin-left:.75in;text-indent:-.25in;
mso-list:l4 level1 lfo3'><![if !supportLists]><span style='font-family:"Book Antiqua","serif";
color:#1F497D'><span style='mso-list:Ignore'>c)<span style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]><span style='font-family:"Book Antiqua","serif";
color:#1F497D'>All other GNSO Council Business (default): requires majority of
both houses. <o:p></o:p></span></p>
<p class=MsoNormal style='margin-bottom:6.0pt'><span style='font-family:"Book Antiqua","serif";
color:#1F497D'> <o:p></o:p></span></p>
<p class=MsoNormal style='text-indent:.5in'><b><u><span style='font-family:
"Book Antiqua","serif";color:#1F497D'>PDP:<o:p></o:p></span></u></b></p>
<p class=MsoListParagraph style='margin-left:54.2pt;text-indent:-.25in;
mso-list:l2 level1 lfo4'><![if !supportLists]><span style='font-family:"Book Antiqua","serif";
color:#1F497D'><span style='mso-list:Ignore'>a)<span style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]><span style='font-family:"Book Antiqua","serif";
color:#1F497D'>Create an Issues Report: requires more than 25% vote of both
houses or majority of one house. <o:p></o:p></span></p>
<p class=MsoListParagraph style='margin-left:54.2pt;text-indent:-.25in;
mso-list:l2 level1 lfo4'><![if !supportLists]><span style='font-family:"Book Antiqua","serif";
color:#1F497D'><span style='mso-list:Ignore'>b)<span style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]><span style='font-family:"Book Antiqua","serif";
color:#1F497D'>Initiate a PDP within Scope: requires more than 33% vote of
both houses or more than 66% vote of one house. <o:p></o:p></span></p>
<p class=MsoListParagraph style='margin-left:54.2pt;text-indent:-.25in;
mso-list:l2 level1 lfo4'><![if !supportLists]><span style='font-family:"Book Antiqua","serif";
color:#1F497D'><span style='mso-list:Ignore'>c)<span style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]><span style='font-family:"Book Antiqua","serif";
color:#1F497D'>Initiate a PDP not within Scope: requires a vote of more than
75% of one house and a majority of the other house (“Super Majority”). <o:p></o:p></span></p>
<p class=MsoListParagraph style='margin-left:54.2pt;text-indent:-.25in;
mso-list:l2 level1 lfo4'><![if !supportLists]><span style='font-family:"Book Antiqua","serif";
color:#1F497D'><span style='mso-list:Ignore'>d)<span style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]><span style='font-family:"Book Antiqua","serif";
color:#1F497D'>Approve a PDP without a Super Majority: requires a majority of
both houses and further requires that one representative of at least 3 of the 4
Stakeholder Groups supports. <o:p></o:p></span></p>
<p class=MsoListParagraph style='margin-left:54.2pt;text-indent:-.25in;
mso-list:l2 level1 lfo4'><![if !supportLists]><span style='font-family:"Book Antiqua","serif";
color:#1F497D'><span style='mso-list:Ignore'>e)<span style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]><span style='font-family:"Book Antiqua","serif";
color:#1F497D'>Approve a PDP with a Super Majority: requires greater than 75%
majority in one house and majority in the other house.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Book Antiqua","serif";color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Verdana","sans-serif"'>Apart
from the points raised above, I think this document is already very near
completion. Having seen it, I must admit I feel a lot more confident that we
can move ahead with sufficient speed to meet the deadlines set in your email
for our review of these proposed bylaws. Congratulations on a well-written
document.<span style='color:#1F497D'><o:p></o:p></span></span></p>
<p class=MsoNormal><span style='font-family:"Book Antiqua","serif";color:#1F497D'> <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Book Antiqua","serif";color:#1F497D'>[KAB:
] Staff appreciates the compliment and the vote of confidence toward a
successful June Council seating. Thank you! <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Verdana","sans-serif"'><br>
<br>
Stéphane<br>
<br>
<br>
Le 27/03/09 00:34, « Margie Milam » <<a
href="Margie.Milam@icann.org">Margie.Milam@icann.org</a>> a écrit :</span><o:p></o:p></p>
<p class=MsoNormal style='margin-bottom:12.0pt'><span style='font-size:11.0pt;
font-family:"Arial","sans-serif"'>Dear All,<br>
<br>
As discussed in today’s GNSO call, ICANN Staff has prepared Draft
Bylaws Revisions (attached) that contain Staff recommendations for changes
relating to the GNSO restructure. They are intended to serve as a
starting point for the GNSO Council’s discussions. <br>
<br>
<u>General Observations<br>
</u><br>
</span><span style='font-size:11.0pt;font-family:Symbol'>· </span><span
style='font-size:11.0pt'> </span><span
style='font-size:11.0pt;font-family:"Arial","sans-serif"'>These Bylaws were
drafted to be consistent with Board recommendations as to structure and
principles.<br>
</span><span style='font-size:10.0pt;font-family:"Verdana","sans-serif"'><br>
</span><span style='font-size:11.0pt;font-family:Symbol'>· </span><span
style='font-size:11.0pt'> </span><span
style='font-size:11.0pt;font-family:"Arial","sans-serif"'>Staff also attempted
to build in flexibility to accommodate changes in the future without requiring
Bylaws amendments. For example, Staff recommends that some issues be
moved from the Bylaws to GNSO Council Operating Rules and Procedures that would
be approved by the Board.<br>
</span><span style='font-size:10.0pt;font-family:"Verdana","sans-serif"'><br>
</span><span style='font-size:11.0pt;font-family:Symbol'>· </span><span
style='font-size:11.0pt'> </span><span
style='font-size:11.0pt;font-family:"Arial","sans-serif"'>Since the Board
approved improvements did not provide specific details with respect to all
topics, ICANN staff developed recommendations to address these gaps, which are
contained in footnotes throughout the document.<br>
</span><span style='font-size:10.0pt;font-family:"Verdana","sans-serif"'><br>
</span><span style='font-size:11.0pt;font-family:Symbol'>· </span><span
style='font-size:11.0pt'> </span><span
style='font-size:11.0pt;font-family:"Arial","sans-serif"'>The Draft Bylaws
Revisions are subject to review by the ICANN Office of the General Counsel for
legal form as well as consistency. <br>
</span><span style='font-size:10.0pt;font-family:"Verdana","sans-serif"'><br>
</span><span style='font-size:11.0pt;font-family:Symbol'>· </span><span
style='font-size:11.0pt'> </span><span
style='font-size:11.0pt;font-family:"Arial","sans-serif"'>A few additional
decisions will be needed to finalize these Bylaws, for example, Board
approval of the unresolved open issue concerning Board seats 13 and 14, and
further Council work on certain of the transition procedures (e.g. staggered
terms, elections). <br>
</span><span style='font-size:10.0pt;font-family:"Verdana","sans-serif"'><br>
</span><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'><br>
</span><span style='font-size:10.0pt;font-family:"Verdana","sans-serif"'><br>
</span><u><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>Format
of Revisions<br>
<br>
</span></u><span style='font-size:11.0pt;font-family:Symbol'>· </span><span
style='font-size:11.0pt'> </span><span
style='font-size:11.0pt;font-family:"Arial","sans-serif"'>To facilitate
reviewing these changes, the Draft Bylaws is organized as a side-by-side
comparison of the current language and the proposed language.<br>
</span><span style='font-size:10.0pt;font-family:"Verdana","sans-serif"'><br>
</span><span style='font-size:11.0pt;font-family:Symbol'>· </span><span
style='font-size:11.0pt'> </span><span
style='font-size:11.0pt;font-family:"Arial","sans-serif"'>The yellow
highlighted text refers to new or substantially revised language compared to
the current Bylaws.<br>
</span><span style='font-size:10.0pt;font-family:"Verdana","sans-serif"'><br>
</span><span style='font-size:11.0pt;font-family:Symbol'>· </span><span
style='font-size:11.0pt'> </span><span
style='font-size:11.0pt;font-family:"Arial","sans-serif"'>The footnotes include
rationale statements where Staff thought an explanation might be helpful.
<br>
</span><span style='font-size:10.0pt;font-family:"Verdana","sans-serif"'><br>
</span><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'><br>
<u>Next Steps and Timing<br>
<br>
</u></span><span style='font-size:11.0pt;font-family:Symbol'>· </span><span
style='font-size:11.0pt'> </span><span
style='font-size:11.0pt;font-family:"Arial","sans-serif"'>The GNSO Council will
need to decide how it would like to review the Draft Bylaws to develop its
recommendations.<br>
</span><span style='font-size:10.0pt;font-family:"Verdana","sans-serif"'><br>
</span><span style='font-size:11.0pt;font-family:Symbol'>· </span><span
style='font-size:11.0pt'> </span><span
style='font-size:11.0pt;font-family:"Arial","sans-serif"'>ICANN Staff will be
working with the GNSO Operations Work Team in developing the GNSO Operating
Rules and Procedures to incorporate those improvements that were omitted from
the Bylaws in order to provide flexibility.<br>
</span><span style='font-size:10.0pt;font-family:"Verdana","sans-serif"'><br>
</span><span style='font-size:11.0pt;font-family:Symbol'>· </span><span
style='font-size:11.0pt'> </span><span
style='font-size:11.0pt;font-family:"Arial","sans-serif"'>In order to seat the
new Council by June, the Board would need to approve of the revisions by
no later than its May 21st meeting.<br>
</span><span style='font-size:10.0pt;font-family:"Verdana","sans-serif"'><br>
</span><span style='font-size:11.0pt;font-family:Symbol'>· </span><span
style='font-size:11.0pt'> </span><span
style='font-size:11.0pt;font-family:"Arial","sans-serif"'>A public comment period
would need to take place before the May 21st meeting.<br>
</span><span style='font-size:10.0pt;font-family:"Verdana","sans-serif"'><br>
</span><span style='font-size:11.0pt;font-family:Symbol'>· </span><span
style='font-size:11.0pt'> </span><span
style='font-size:11.0pt;font-family:"Arial","sans-serif"'>The Council would
need to complete its review/analysis by the next GNSO council meeting on April
16th in order to accommodate the public comment period.<br>
</span><span style='font-size:10.0pt;font-family:"Verdana","sans-serif"'><br>
</span><span style='font-size:11.0pt;font-family:Symbol'>· </span><span
style='font-size:11.0pt'> </span><span
style='font-size:11.0pt;font-family:"Arial","sans-serif"'>Due to this short time
period, the GNSO Council is currently evaluating the most effective way to
proceed. <br>
</span><span style='font-size:10.0pt;font-family:"Verdana","sans-serif"'><br>
</span><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'><br>
</span><span style='font-size:10.0pt;font-family:"Verdana","sans-serif"'><br>
</span><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>Finally,
ICANN Staff is available to provide background and additional information on
the Draft Bylaws Revisions if it would be helpful for your review.<br>
</span><span style='font-size:10.0pt;font-family:"Verdana","sans-serif"'><br>
</span><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'><br>
</span><span style='font-size:10.0pt;font-family:"Verdana","sans-serif"'><br>
</span><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>Regards,<br>
</span><span style='font-size:10.0pt;font-family:"Verdana","sans-serif"'><br>
</span><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'><br>
</span><span style='font-size:10.0pt;font-family:"Verdana","sans-serif"'><br>
</span><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>Margie
Milam<br>
</span><span style='font-size:10.0pt;font-family:"Verdana","sans-serif"'><br>
</span><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>Senior
Policy Counselor<br>
</span><span style='font-size:10.0pt;font-family:"Verdana","sans-serif"'><br>
</span><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>ICANN <br>
</span><span style='font-size:10.0pt;font-family:"Verdana","sans-serif"'><br>
</span><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'><br>
</span><span style='font-size:10.0pt;font-family:"Verdana","sans-serif"'><br>
</span><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'><br>
<br>
<br>
</span><o:p></o:p></p>
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