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<DIV dir=ltr align=left><SPAN class=892205614-11122009><FONT face=Arial
color=#0000ff size=2>Please note my responses below Mike. Please
understand that my comments should not be interpreted to mean that I support or
oppose the request. That is a decision for the whole Council to make and
the reason it is being added to the agenda is so that the Council can consider
the pros and cons. I plan to participate in that discussion in our meeting
and will voice my personal opinions and those of the RySG in that regard
then. </FONT></SPAN></DIV>
<DIV dir=ltr align=left><SPAN class=892205614-11122009><FONT face=Arial
color=#0000ff size=2></FONT></SPAN> </DIV>
<DIV dir=ltr align=left><SPAN class=892205614-11122009><FONT face=Arial
color=#0000ff size=2>Chuck</FONT></SPAN></DIV><BR>
<BLOCKQUOTE dir=ltr
style="PADDING-LEFT: 5px; MARGIN-LEFT: 5px; BORDER-LEFT: #0000ff 2px solid; MARGIN-RIGHT: 0px">
<DIV class=OutlookMessageHeader lang=en-us dir=ltr align=left>
<HR tabIndex=-1>
<FONT face=Tahoma size=2><B>From:</B> Mike Rodenbaugh
[mailto:icann@rodenbaugh.com] <BR><B>Sent:</B> Friday, December 11, 2009 9:29
AM<BR><B>To:</B> Gomes, Chuck; council@gnso.icann.org<BR><B>Cc:</B> 'Neuman,
Jeff'; gnso-ppsc-pdp@icann.org<BR><B>Subject:</B> RE: [council] FW: Support
for a PDP Work Team Face to Face Meeting<BR></FONT><BR></DIV>
<DIV></DIV>
<DIV class=Section1>
<P class=MsoNormal><SPAN style="COLOR: #1f497d">The BC will exercise its right
to push any vote on this issue to the next meeting in Jaunuary, as we have not
begun to discuss the issue and therefore have not come to a consensus
position. The issue certainly does not warrant emergency consideration
in the next 7 days, particularly given all of the other issues we are
considering these days.<BR><SPAN class=892205614-11122009><FONT face=Arial
color=#0000ff size=2>[Gomes, Chuck] To what "right" are you
referring? It is correct that we have had a consistent practice
of honoring a request by any constituency if they needed more time to
consider an issue. I support that practice if such a request
is coming from a Stakeholder Group and I think even if it comes from a
constituency within a SG, so I personally would like to request from you
Mike and Zahid as Councilors from the BC, that you would both confirm that the
BC supports your request for delay. It is my understanding that the
BC has an Executive Committee, so if it is not possible to confirm this with
the full BC membership, I am sure that your executive committee could act on
my request between now and 17 December. It has also been a
practice of the Council to consider exceptions to procedures and practices in
cases where time sensitivity is a factor. In our meeting on Thursday we
will debate whether an exception is warranted in this case as well as whether
the work of this WT is a high priority. Please note Mike that a
request to delay a decision on this means that a F2F meeting, if
supported, could likely not happen in January as proposed by the WT and that a
delay until February could possibly reduce the progress made on
the PDP work before the Nairobi meeting. Finally, considering
the fact that you are a member of the PDP WT on behalf of the BC, am I correct
in assuming that you have kept the BC membership informed of the issues the WT
has considered including the possibility of a F2F meeting on an ongoing
basis? If so, am I correct in assuming that you have already obtained
feedback from BC members on this issue? It seems to me that the BC
has had considerable time to discuss this issue, so to invoke a Council
practice may not be well justified in your case.</FONT></SPAN></SPAN></P>
<P class=MsoNormal><SPAN style="COLOR: #1f497d"><o:p> </o:p></SPAN></P>
<P class=MsoNormal><SPAN style="COLOR: #1f497d">Also, the PDP-WT should not be
making requests of Council, especially requests that do not have consensus
even of the WT. The PPSC should be evaluating this request now, and
should make any recommendation to Council, if any. This was the process
that was agrees when we formed the PPSC and the WTs, and there is no
justification to ignore it now, simply because a WT Chair, some of its
members, and a few ICANN Staff apparently think this is an emergency to
schedule a F2F meeting.<BR><SPAN class=892205614-11122009><FONT face=Arial
color=#0000ff size=2>[Gomes, Chuck] I understand that you personally
oppose this request but I encourage you not to use process and procedural
arguments to advance your personal agenda. If this is truly a BC issue,
fine, but I again I ask you and Zahid to please confirm that the BC
membership and/or executive committee supports your request for a
delay. </FONT></SPAN><o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN style="COLOR: #1f497d"><o:p> </o:p></SPAN></P>
<P class=MsoNormal><SPAN style="COLOR: #1f497d">If Council is going to act on
this request, it must be in the context of our overall prioritization work,
and not on an ‘emergency’ basis as appears to be requested.<BR><SPAN
class=892205614-11122009><FONT face=Arial color=#0000ff size=2>[Gomes,
Chuck] No one to my knowledge has called this an emergency but there
are clearly those who believe it is a higher priority than you do. The
goal in our upcoming meeting is to get a sense of where the full Council
is on this. And I look forward to a lively discussion on the pros and
cons. </FONT></SPAN><o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN style="COLOR: #1f497d"><o:p> </o:p></SPAN></P>
<DIV>
<P class=MsoNormal><SPAN style="COLOR: #1f497d">Mike
Rodenbaugh<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN style="COLOR: #1f497d">RODENBAUGH
LAW<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN style="COLOR: #1f497d">548 Market
Street<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN style="COLOR: #1f497d">San Francisco, CA
94104<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN style="COLOR: #1f497d"><A
href="http://service.ringcentral.com/ringme/callback.asp?mbid=57178438,0,&referer=http://rodenbaugh.com/contact"><SPAN
style="COLOR: blue">(415) 738-8087</SPAN></A><o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN-BOTTOM: 12pt; LINE-HEIGHT: 13.5pt"><SPAN
style="COLOR: #1f497d"><A href="http://rodenbaugh.com/"><SPAN
style="COLOR: blue">http://rodenbaugh.com</SPAN></A><o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN-BOTTOM: 12pt; LINE-HEIGHT: 13.5pt"><SPAN
style="COLOR: #1f497d"><o:p> </o:p></SPAN></P></DIV>
<DIV>
<DIV
style="BORDER-RIGHT: medium none; PADDING-RIGHT: 0in; BORDER-TOP: #b5c4df 1pt solid; PADDING-LEFT: 0in; PADDING-BOTTOM: 0in; BORDER-LEFT: medium none; PADDING-TOP: 3pt; BORDER-BOTTOM: medium none">
<P class=MsoNormal><B><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Tahoma','sans-serif'">From:</SPAN></B><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Tahoma','sans-serif'">
owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] <B>On
Behalf Of </B>Gomes, Chuck<BR><B>Sent:</B> Friday, December 11, 2009 6:02
AM<BR><B>To:</B> council@gnso.icann.org<BR><B>Cc:</B> Neuman, Jeff;
gnso-ppsc-pdp@icann.org<BR><B>Subject:</B> [council] FW: Support for a PDP
Work Team Face to Face Meeting<BR><B>Importance:</B>
High<o:p></o:p></SPAN></P></DIV></DIV>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 10pt; COLOR: blue; FONT-FAMILY: 'Arial','sans-serif'">Here
is a request from Jeff Neuman, chair of the PDP WT and chair of the PPSC, for
a face-to-face (F2F) WT meeting including ICANN travel funding
support. Please ignore a previous version of Jeff's message distributed
on the Council list because it was sent to the Council list
prematurely.</SPAN><SPAN
style="FONT-SIZE: 12pt; FONT-FAMILY: 'Times New Roman','serif'"><o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 12pt; FONT-FAMILY: 'Times New Roman','serif'"> <o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 10pt; COLOR: blue; FONT-FAMILY: 'Arial','sans-serif'">Please
note that a detailed request is provided in the attached file. In
preparation for our Council meeting on 17 December, please review Jeff's
message below and the attached file for discussion and possible action by the
Council in that meeting. And please forward this message with the
attachment to your respective groups immediately so that they can do the same
and provide Councilors input before 17 December and thereby provide you any
direction they have on this issue.</SPAN><SPAN
style="FONT-SIZE: 12pt; FONT-FAMILY: 'Times New Roman','serif'"><o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 12pt; FONT-FAMILY: 'Times New Roman','serif'"> <o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 10pt; COLOR: blue; FONT-FAMILY: 'Arial','sans-serif'">Note
that this request was received after the required deadline in the Council
Operation Procedures so we will have to decide whether to make an exception to
the Procedures before taking any action. The reason for considering this
exception is because the request is for a F2F meeting in January and to delay
a decision until our 7 January meeting would be too late to allow adequate
time for travel plans and other arrangements. Also note that there are
no provisions in any of the documents that govern Council operation that
provide procedures for Council action on issues like this; we quite possibly
will need to consider that topic sometime in the future. At present
though, I believe it is important for the Council to be involved in this
decision because already budgeted GNSO Improvement funds used for this request
would not be available for funding of other such requests in the future or for
other GNSO improvement implementation actions in this fiscal year. Staff
will provide more details on funds available.</SPAN><SPAN
style="FONT-SIZE: 12pt; FONT-FAMILY: 'Times New Roman','serif'"><o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 12pt; FONT-FAMILY: 'Times New Roman','serif'"> <o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 10pt; COLOR: blue; FONT-FAMILY: 'Arial','sans-serif'">Jeff
Neuman has been invited to participate in the 17 December Council meeting so
he can be available to answer questions.</SPAN><SPAN
style="FONT-SIZE: 12pt; FONT-FAMILY: 'Times New Roman','serif'"><o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 12pt; FONT-FAMILY: 'Times New Roman','serif'"> <o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 10pt; COLOR: blue; FONT-FAMILY: 'Arial','sans-serif'">In the
meantime, I encourage discussion on the Council list.</SPAN><SPAN
style="FONT-SIZE: 12pt; FONT-FAMILY: 'Times New Roman','serif'"><o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 12pt; FONT-FAMILY: 'Times New Roman','serif'"> <o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 10pt; COLOR: blue; FONT-FAMILY: 'Arial','sans-serif'">Chuck</SPAN><SPAN
style="FONT-SIZE: 12pt; FONT-FAMILY: 'Times New Roman','serif'"><o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 12pt; FONT-FAMILY: 'Times New Roman','serif'"><o:p> </o:p></SPAN></P>
<DIV class=MsoNormal style="TEXT-ALIGN: center" align=center><SPAN
style="FONT-SIZE: 12pt; FONT-FAMILY: 'Times New Roman','serif'">
<HR align=center width="100%" SIZE=2>
</SPAN></DIV>
<P class=MsoNormal style="MARGIN-BOTTOM: 12pt"><B><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Tahoma','sans-serif'">From:</SPAN></B><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Tahoma','sans-serif'"> Neuman, Jeff
[mailto:Jeff.Neuman@neustar.us] <BR><B>Sent:</B> Thursday, December 10, 2009
9:47 PM<BR><B>To:</B> Gomes, Chuck<BR><B>Cc:</B> Glen de Saint Géry;
gnso-ppsc-pdp@icann.org; gnso-ppsc@icann.org<BR><B>Subject:</B> Support for a
PDP Work Team Face to Face Meeting</SPAN><SPAN
style="FONT-SIZE: 12pt; FONT-FAMILY: 'Times New Roman','serif'"><o:p></o:p></SPAN></P>
<P class=MsoNormal>Chuck,<o:p></o:p></P>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal>Please find enclosed a request by the PDP Work Team for a
face to face meeting in January 2010 which sets forth the rationale for
needing such a working session. This draft was discussed by the
PDP Work Team on e-mail and during two conference calls. Although there
was not a consensus on the request for such a face to face meeting within the
PDP WT, there was strong support from the RySG, the IP Constituency, the ISP
Constituency, ALAC and one of the two Business Constituency representatives
for the reasons stated within the attached document. The Registrar
representatives and 1 of the business constituency representatives were not in
favor of the request. The NCSG generally believes that there could be a
positive benefit from a face to face meeting with the caveats expressed
below. The PDP WT offers no opinion in this document on the general role
of face to face meetings, the Council’s role in approving or supporting those
face to face meetings, etc., but rather focuses on our specific
request.<o:p></o:p></P>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal>The request was sent to the full Policy Process Steering
Committee on December 5, 2009, and although no comments were actually received
from any person on the PPSC that was not already a member of the PDP WT, there
were a number of e-mails on various mailing lists on this topic. The
discussions are primarily archived on two lists: (i) the PPSC list (<A
href="http://forum.icann.org/lists/gnso-ppsc/"><SPAN
style="COLOR: windowtext">http://forum.icann.org/lists/gnso-ppsc/</SPAN></A>)
and (ii) the PDP-WT list (the PDP WT list - <A
href="http://forum.icann.org/lists/gnso-ppsc-pdp/"><SPAN
style="COLOR: windowtext">http://forum.icann.org/lists/gnso-ppsc-pdp/</SPAN></A>).
It should be noted that the PPSC as a whole has been inactive since the
formation of the Work Teams early this year. In fact some members of the
PPSC listed at <A
href="https://st.icann.org/icann-ppsc/index.cgi?policy_process_steering_committee_ppsc"><SPAN
style="COLOR: windowtext">https://st.icann.org/icann-ppsc/index.cgi?policy_process_steering_committee_ppsc</SPAN></A>,
may not be members of the Council or even active in the community. That
is a separate issue that I plan on addressing in the next few weeks.
<o:p></o:p></P>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal>The NCSG arguments can be found in full at <A
href="http://forum.icann.org/lists/gnso-ppsc-pdp/msg00241.html">http://forum.icann.org/lists/gnso-ppsc-pdp/msg00241.html</A>.
To summarize, the NCSG has argued that there is not a consensus of the group
in support of (i) the rationale for the Face to Face meeting, (ii) the
appropriateness of holding such a meeting in the United States, and (iii) the
resolution of how many people from each SG or constituency should be funded by
ICANN to attend. The NCSG believes that there should be parity of
representatives funded to attend face to face meetings by Stakeholder Group
(as opposed to by Constituency). Finally, there was a question raised as
to who makes the decisions on holding and funding these types of meetings (the
Work Team, the Steering Committee, the GNSO Council, ICANN Policy Staff,
etc.).<o:p></o:p></P>
<P class=MsoPlainText><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: 'Calibri','sans-serif'"><o:p> </o:p></SPAN></P>
<P class=MsoNormal>Whether or not we have a face to face meeting, each member
of the PDP WT with the exception of one business constituency representative
believes that the work of the PDP-WT is essential and should be of the highest
priority of the GNSO Council and community. The work being performed in
the WT was work directed to be done ultimately by the Board Governance
Committee as part of the GNSO Improvements Process. The finalization of
the Policy Development Process will guide how all future policy is made under
the new structure and as such should be resolved as quickly as possible.
The review of the PDP is incredibly broad and complex. There are a
number of difficult issues that we have been, and continue to be, tackling in
order to come up with a process acceptable to the global Internet
community. The core group of participants (including ICANN policy staff)
are diverse, knowledgeable, passionate and highly respected members of the
community and are fully committed to seeing this process through to the end
regardless of having this face to face meeting. I have the utmost
respect for each member of the team.<o:p></o:p></P>
<P class=MsoNormal><SPAN style="COLOR: #00b050"><o:p> </o:p></SPAN></P>
<P class=MsoNormal>Please let me know if you have any questions. I would
be happy to make myself available for the Council meeting to address any
questions.<o:p></o:p></P>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal>Thank you for your consideration of our
request.<o:p></o:p></P>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal
style="MARGIN-TOP: 6pt; mso-margin-bottom-alt: auto"><B><SPAN
style="FONT-SIZE: 9pt; FONT-FAMILY: 'Arial','sans-serif'">Jeffrey J.
Neuman<SPAN style="COLOR: #3366ff"> , PDP Work Team Chair<BR></SPAN><SPAN
style="COLOR: #068658">Neustar, Inc. / Vice President, Law &
Policy</SPAN></SPAN></B><SPAN
style="FONT-SIZE: 8.5pt; COLOR: #7d7d7d; FONT-FAMILY: 'Arial','sans-serif'"><BR>46000
Center Oak Plaza Sterling, VA 20166</SPAN><SPAN
style="FONT-SIZE: 8.5pt; COLOR: gray; FONT-FAMILY: 'Arial','sans-serif'"><BR></SPAN><B><SPAN
style="FONT-SIZE: 8.5pt; COLOR: #068658; FONT-FAMILY: 'Arial','sans-serif'">Office:</SPAN></B><B><SPAN
style="FONT-SIZE: 8.5pt; COLOR: #333333; FONT-FAMILY: 'Arial','sans-serif'">
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