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<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Olga & WPM-Drafting Team Members<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Very well written document! The process seems simple and
straightforward in the reading.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>My only comment would be that the initial 10 calendar days for
Councilors to do the initial project rating may be a bit short given that all
of us wear many hats and most of us travel quite extensively. 10 “business
days” or 15 “calendar days” would allow just a bit more time
for us to do this work.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Again team, great work.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Take care<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Terry <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
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<p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>
owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] <b>On Behalf
Of </b>Olga Cavalli<br>
<b>Sent:</b> Friday, April 09, 2010 6:44 PM<br>
<b>To:</b> GNSO Council<br>
<b>Cc:</b> Olga Cavalli<br>
<b>Subject:</b> [council] Transmittal of Proposed Section 6 and ANNEX to GNSO
Operating Procedures<o:p></o:p></span></p>
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<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal>To: GNSO Council<o:p></o:p></p>
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<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>From:
Work Prioritization Model Drafting Team (WPM-DT)<o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><o:p> </o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>Dear
Councilors:<br>
<br>
Since being organized by the GNSO Council at the Seoul ICANN meeting (Nov
2009), the WPM-DT has been working diligently over the past five months to
scope out and complete a set of activities leading to a proposed methodology
for prioritizing the GNSO’s work. As its primary deliverable, the
team has drafted a document (<a
href="http://gnso.icann.org/drafts/wpmg-section-6-and-annex-09apr10-en.pdf"
target="_blank">http://gnso.icann.org/drafts/wpmg-section-6-and-annex-09apr10-en.pdf</a>)
and recommends that it be approved for inclusion in the GNSO Operating
Procedures as Chapter 6 along with its accompanying ANNEX. The procedure
contains three main sections: Purpose (6.1), Scope (6.2), and Methodology
(6.3) followed by an ANNEX, which includes detailed steps/procedures that may
be amended as the Council gains experience with the approach. <o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>The
DT’s goals in developing the methodology were to ensure that the
process: <o:p></o:p></p>
<ol style='margin-top:0in' start=1 type=a>
<li class=MsoNormal style='margin-top:6.0pt;mso-margin-bottom-alt:auto;
mso-list:l0 level1 lfo1'>is user-friendly, unambiguous, and
straightforward to execute; <o:p></o:p></li>
<li class=MsoNormal style='margin-top:6.0pt;mso-margin-bottom-alt:auto;
mso-list:l0 level1 lfo1'>produces realistic outputs that will help the
Council to make effective management decisions; and<o:p></o:p></li>
<li class=MsoNormal style='margin-top:6.0pt;mso-margin-bottom-alt:auto;
mso-list:l0 level1 lfo1'>is structured as an on-going task that
accommodates change including the introduction of new projects as they are
proposed in the future.<o:p></o:p></li>
</ol>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>The
DT believes that prioritization is an important first step of the
Council’s broader project management role, which should be further
defined and will require appropriate tools to assist in the active and
effective management of the workload. To facilitate these managerial
responsibilities, the DT recommends that: <o:p></o:p></p>
<p style='margin-top:6.0pt'>1)<span style='font-size:7.0pt'>
</span>a process be developed to allow timely tracking of GNSO projects on an
on-going basis; and <o:p></o:p></p>
<p style='margin-top:6.0pt'>2)<span style='font-size:7.0pt'>
</span>its process be supported with a web-based software toolkit (e.g.
excellent open source applications are available) that will assign Staff and
Community resources to projects/tasks and offer time/milestone tracking plus
advanced collaboration capabilities allowing work to be managed efficiently,
effectively, and transparently. <o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>The
DT remains available to assist the Council in the implementation of these new
Work Prioritization procedures and to work with any other team(s) on scoping
out the program/project management disciplines that will become central in the
Council’s role as manager of the policy development process. <o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><br>
Olga Cavalli<br>
Chair, WPM-DT<br>
9 April 2010<o:p></o:p></p>
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style='font-family:"Book Antiqua","serif"'> </span><o:p></o:p></p>
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