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<DIV dir=ltr align=left><SPAN class=095244419-03062010><FONT face=Arial
color=#0000ff size=2>Just to answer your question: there is consensus within the
ISPCP constituency not to "close" the weekend council sessions as I've pointed
out.</FONT></SPAN></DIV>
<DIV> </DIV><!-- Converted from text/rtf format --><BR>
<P><SPAN lang=de><FONT face="Courier New" size=2>Regards</FONT></SPAN> <BR><SPAN
lang=de><FONT face="Courier New" size=2>Wolf-Ulrich</FONT></SPAN> </P>
<DIV> </DIV><BR>
<BLOCKQUOTE dir=ltr style="MARGIN-RIGHT: 0px">
<DIV class=OutlookMessageHeader lang=de dir=ltr align=left>
<HR tabIndex=-1>
<FONT face=Tahoma size=2><B>Von:</B> Gomes, Chuck [mailto:cgomes@verisign.com]
<BR><B>Gesendet:</B> Donnerstag, 3. Juni 2010 17:03<BR><B>An:</B> Adrian
Kinderis; Knoben, Wolf-Ulrich; stephane.vangelder@indom.com;
william.drake@graduateinstitute.ch<BR><B>Cc:</B>
council@gnso.icann.org<BR><B>Betreff:</B> RE: [council] Meeting Protocol for
Brussels and beyond...<BR></FONT><BR></DIV>
<DIV></DIV>
<DIV class=Section1>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'">Adrian,<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'"><o:p> </o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'">I
have intentionally been delaying commenting on this subject for at least two
reasons: 1) I first wanted to make sure I could speak on behalf of the RySG
membership that I represent and not just share personal thoughts, so I raised
the issue on the RySG list and have been watching the discussion there; 2) I
also wanted to watch the Council discussion for awhile to get a sense of what
various Councilors thought about this subject before I commented in my role as
Chair.<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'"><o:p> </o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'">There
has been quite a bit of discussion on the RySG list and it has been very
consistent. RySG members are opposed to closing off the meetings and not
allowing observers to participate. At the same time they recognize the
need for good management of open sessions and support steps in that regard
such as Council seating arrangements, name tags, etc.<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'"><o:p> </o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'">It
might be helpful to look at some history regarding open meetings. I
think the new gTLD PDP serves as an important element of GNSO history in this
regard. Before I was even on the Council, it was decided to use the
Council as a Whole approach instead of forming a Task Force but to do that in
a way that allowed broader participation than just Councilors. Bruce as
Chair of the Council led the PDP effort and from beginning to end, over a span
of more than 1 ½ years, participants involved Councilors and others who were
willing to commit the time. We had a lot of in-person meetings including
long sessions on weekends in conjunction with ICANN International meetings
and, at all of those sessions, attendance and participation were open to
everyone who showed up. Moreover, even though we were tackling one of
the toughest tasks ever, we succeeded in producing supermajority
recommendations. The results were not perfect and we are still working
on their implementation today, but it really was a huge accomplishment.
Bruce, and toward the end when Bruce joined the Board, Avri, are to be
commended for their excellent leadership and all of the community
participants, Councilors and non-Councilors, are to be complimented as
well.<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'"><o:p> </o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'">I
believe it was during the new gTLD PDP that the trend toward open WG sessions
was expanded to include nearly all GNSO meetings on the weekend.
And in my personal opinion as well as the view of the RySG, that
has worked very well. It has not been without challenges and certainly
can be improved, but it fits the bottom-up process that we are supposed to
follow very well. It also meets the Board recommendation that the GNSO
Council should not be a legislative body.<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'"><o:p> </o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'">Another
point that is important is this: From the time that weekend working sessions
were started until now, it was always made clear that these were not official
Council meetings and that no business would be directly done. We always
reserved business for the Open Council Meetings on Wednesdays or for our
regular teleconference meetings.<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'"><o:p> </o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'">I
believe that two people on the Council have supported Adrian’s suggestion for
making the weekend working sessions more closed: Adrian and Mike. (If
others have done so, I apologise and note that it is still early for me and I
have not read all my email today.) Another Board recommendation is that
the GNSO Council should improve its representativeness of its
stakeholders. In light of that, I would like to ask Adrian and Mike and
any others who have expressed views on this issue, regardless of the views, to
answer this question: Do the positions you have communicated represent the
views of your Stakeholder Groups or are they primarily your personal
views? Besides the representativeness concern, I ask this question
because over the years I have observed excellent contributions from
non-Councilors from every Stakeholder Group and Constituency including lots of
contributions from members of the RrSG and CBUC. I think it would have
been a loss if those had not been allowed in the
process.<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'"><o:p> </o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'">Finally,
let me suggest a word of caution. Each of us as Councilors has our own
personal, business and/or professional interests with regard to GNSO work,
otherwise we probably would not volunteer so much time. That is as it
should be but I think we need to be careful that we are not perceived to be
using our Councilor role as a platform for promoting those interests. I
am not suggesting that anyone is, but I do believe that in taking a stance of
making the GNSO working sessions more closed, some may perceive us that way
and we may be seen as elevating ourselves above others in the community who
also have their own personal, business and professional interests, just
because we are Councilors.<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'"><o:p> </o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'">I
apologise for such a long message. Speaking in my role as Chair, I
recommend that we continue to not only allow open participation in our weekend
working sessions but that we encourage it but that we do so in a way that is
well managed and effective. And I commit myself as Chair to provide the
leadership needed to make that happen with help from all of you. As
first steps in that regard, I would like to ask Glen to prepare 2-sided name
tags for all Councilors and participating Staff members for our meetings in
Brussels and I along with help from Glen, St</SPAN><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'">é</SPAN><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'">phane
and Olga will do our best to make sure that there is room for all Councilors
at tables where we and other participants can readily see and converse with
one another and observers.<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'"><o:p> </o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'">Thanks
to everyone for the excellent dialog on this topic.<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'"><o:p> </o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'">Chuck<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'"><o:p> </o:p></SPAN></P>
<DIV
style="BORDER-RIGHT: medium none; PADDING-RIGHT: 0in; BORDER-TOP: medium none; PADDING-LEFT: 4pt; PADDING-BOTTOM: 0in; BORDER-LEFT: blue 1.5pt solid; PADDING-TOP: 0in; BORDER-BOTTOM: medium none">
<DIV>
<DIV
style="BORDER-RIGHT: medium none; PADDING-RIGHT: 0in; BORDER-TOP: #b5c4df 1pt solid; PADDING-LEFT: 0in; PADDING-BOTTOM: 0in; BORDER-LEFT: medium none; PADDING-TOP: 3pt; BORDER-BOTTOM: medium none">
<P class=MsoNormal><B><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Tahoma','sans-serif'">From:</SPAN></B><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Tahoma','sans-serif'">
owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] <B>On
Behalf Of </B>Adrian Kinderis<BR><B>Sent:</B> Thursday, June 03, 2010 7:58
AM<BR><B>To:</B> KnobenW@telekom.de; stephane.vangelder@indom.com;
william.drake@graduateinstitute.ch<BR><B>Cc:</B>
council@gnso.icann.org<BR><B>Subject:</B> RE: [council] Meeting Protocol for
Brussels and beyond...<o:p></o:p></SPAN></P></DIV></DIV>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'">Wolf,<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'"><o:p> </o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'">That
must have worked well at a conference with 20% the usual participation level
and no new DAG to bang on about…<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'"><o:p> </o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'">I
think it will be very different in Brussels. Hence my original
email.<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'"><o:p> </o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'">I
would love to hear from our Chair and Vice chair on this (not you
Stephane!).<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'"><o:p> </o:p></SPAN></P>
<DIV>
<P class=MsoNormal style="MARGIN-BOTTOM: 12pt"><B><SPAN lang=EN-AU
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'">Adrian
Kinderis</SPAN></B><SPAN lang=EN-AU
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'"><o:p></o:p></SPAN></P></DIV>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'"><o:p> </o:p></SPAN></P>
<DIV>
<DIV
style="BORDER-RIGHT: medium none; PADDING-RIGHT: 0in; BORDER-TOP: #b5c4df 1pt solid; PADDING-LEFT: 0in; PADDING-BOTTOM: 0in; BORDER-LEFT: medium none; PADDING-TOP: 3pt; BORDER-BOTTOM: medium none">
<P class=MsoNormal><B><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Tahoma','sans-serif'">From:</SPAN></B><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Tahoma','sans-serif'">
KnobenW@telekom.de [mailto:KnobenW@telekom.de] <BR><B>Sent:</B> Thursday, June
03, 2010 9:45 PM<BR><B>To:</B> stephane.vangelder@indom.com;
william.drake@graduateinstitute.ch<BR><B>Cc:</B> Adrian Kinderis;
council@gnso.icann.org<BR><B>Subject:</B> AW: [council] Meeting Protocol for
Brussels and beyond...<o:p></o:p></SPAN></P></DIV></DIV>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal><SPAN style="COLOR: black">Stéphane,</SPAN><o:p></o:p></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 10pt; COLOR: blue; FONT-FAMILY: 'Arial','sans-serif'">I
personally felt comfortable the way you were managing the weekend sessions in
Nairobi which means: councillors taking seats at the table and speaking first
to the various topics. Time for open discussion was still available and seemed
having been taken into schedule account. I would welcome to keep it this
way.</SPAN><o:p></o:p></P>
<DIV>
<P class=MsoNormal> <o:p></o:p></P></DIV>
<P class=MsoNormal><o:p> </o:p></P>
<P><SPAN lang=DE
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Courier New'">Regards</SPAN> <BR><SPAN
lang=DE
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Courier New'">Wolf-Ulrich</SPAN><SPAN
lang=DE> </SPAN><o:p></o:p></P>
<DIV>
<P class=MsoNormal> <o:p></o:p></P></DIV>
<BLOCKQUOTE style="MARGIN-TOP: 5pt; MARGIN-BOTTOM: 5pt; MARGIN-RIGHT: 0in">
<P class=MsoNormal><o:p> </o:p></P>
<DIV class=MsoNormal style="TEXT-ALIGN: center" align=center><SPAN lang=DE>
<HR align=center width="100%" SIZE=3>
</SPAN></DIV>
<P class=MsoNormal style="MARGIN-BOTTOM: 12pt"><B><SPAN lang=DE
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Tahoma','sans-serif'">Von:</SPAN></B><SPAN
lang=DE style="FONT-SIZE: 10pt; FONT-FAMILY: 'Tahoma','sans-serif'">
owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] <B>Im
Auftrag von </B>Stéphane Van Gelder<BR><B>Gesendet:</B> Mittwoch, 2. Juni
2010 08:37<BR><B>An:</B> William Drake<BR><B>Cc:</B> Adrian Kinderis;
council@gnso.icann.org Council<BR><B>Betreff:</B> Re: [council] Meeting
Protocol for Brussels and beyond...</SPAN><SPAN
lang=DE><o:p></o:p></SPAN></P>
<P class=MsoNormal>Bill's summary is spot on as far as I can remember. In
Nairobi, Adrian had pointed out the need to ensure Councillors get priority
at our weekend sessions. As acting Chair at that meeting, I tried to do just
that. My impression was that by allowing Councillors to speak first and then
opening it to other members of the community, we were able to ensure that
these sessions were productive for Councillors while still remaining open
and useful for the larger community as well. <o:p></o:p></P>
<DIV>
<P class=MsoNormal><o:p> </o:p></P></DIV>
<DIV>
<P class=MsoNormal style="MARGIN-BOTTOM: 12pt">Stéphane<o:p></o:p></P>
<DIV>
<DIV>
<P class=MsoNormal>Le 2 juin 2010 à 08:20, William Drake a écrit
:<o:p></o:p></P></DIV>
<P class=MsoNormal style="MARGIN-BOTTOM: 12pt"><o:p> </o:p></P>
<DIV>
<P class=MsoNormal>Hi Adrian, <o:p></o:p></P>
<DIV>
<DIV>
<DIV>
<DIV>
<P class=MsoNormal><o:p> </o:p></P></DIV></DIV>
<DIV>
<P class=MsoNormal>On Jun 2, 2010, at 2:24 AM, Adrian Kinderis
wrote:<o:p></o:p></P></DIV>
<P class=MsoNormal style="MARGIN-BOTTOM: 12pt"><o:p> </o:p></P>
<DIV>
<P class=MsoNormal>I would like to suggest that there be no questions from
the floor during these sessions.<o:p></o:p></P></DIV>
<P class=MsoNormal><o:p> </o:p></P>
<DIV>
<P class=MsoNormal>When we last had this conversation didn't we decide
against <SPAN class=apple-style-span><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: 'Arial','sans-serif'">draconian
<o:p></o:p></SPAN></SPAN></P>
<P class=MsoNormal><SPAN class=apple-style-span><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: 'Arial','sans-serif'">
measures that would preclude community participation (and were hence poorly
<o:p></o:p></SPAN></SPAN></P>
<P class=MsoNormal><SPAN class=apple-style-span><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: 'Arial','sans-serif'">
received by some) and for some intermediate steps like only Councilors at
<o:p></o:p></SPAN></SPAN></P>
<P class=MsoNormal><SPAN class=apple-style-span><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: 'Arial','sans-serif'">
the table, chair gives preference to Councilor comments and right sizes the
<o:p></o:p></SPAN></SPAN></P>
<P class=MsoNormal><SPAN class=apple-style-span><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: 'Arial','sans-serif'">
time for others, etc? If people think this has not worked sufficiently,
<o:p></o:p></SPAN></SPAN></P>
<P class=MsoNormal><SPAN class=apple-style-span><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: 'Arial','sans-serif'">
wouldn't it be possible to simply have an offline conversation with the most
<o:p></o:p></SPAN></SPAN></P>
<P class=MsoNormal><SPAN class=apple-style-span><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: 'Arial','sans-serif'">
relevant parties saying please respect the following ground rules, and to
<o:p></o:p></SPAN></SPAN></P>
<P class=MsoNormal><SPAN class=apple-style-span><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: 'Arial','sans-serif'">
reiterate these at the outset of
meetings?</SPAN></SPAN><o:p></o:p></P></DIV>
<DIV>
<P class=MsoNormal><o:p> </o:p></P></DIV>
<DIV>
<P class=MsoNormal><o:p> </o:p></P></DIV>
<DIV>
<DIV>
<DIV>
<P class=MsoNormal>On Jun 2, 2010, at 2:51 AM, Adrian Kinderis
wrote:<o:p></o:p></P></DIV>
<P class=MsoNormal style="MARGIN-BOTTOM: 12pt"><o:p> </o:p></P>
<DIV>
<P class=MsoNormal>I'll shout an extra round at the bar on Saturday night to
make up for it :)<o:p></o:p></P></DIV>
<DIV>
<P class=MsoNormal><o:p> </o:p></P></DIV>
<P class=MsoNormal>Hmm...didn't I hear something like this a few meetings
ago, didn't materialize... :-)<o:p></o:p></P></DIV>
<DIV>
<P class=MsoNormal><o:p> </o:p></P></DIV>
<DIV>
<P class=MsoNormal>BTW, on the matter of after hour amusement, perhaps I'll
pass along something I pointed out to NCSG, might be of interest to some
here:<o:p></o:p></P></DIV>
<DIV>
<P class=MsoNormal><o:p> </o:p></P></DIV>
<DIV>
<P class=MsoNormal style="MARGIN-BOTTOM: 12pt"><BR>On Sun, May 30, 2010 at
1:33 PM, William Drake<BR><<A
href="mailto:william.drake@graduateinstitute.ch">william.drake@graduateinstitute.ch</A>>
wrote:<o:p></o:p></P>
<P class=MsoNormal>Hi<o:p></o:p></P>
<BLOCKQUOTE style="MARGIN-TOP: 5pt; MARGIN-BOTTOM: 5pt">
<P class=MsoNormal><o:p> </o:p></P></BLOCKQUOTE>
<BLOCKQUOTE style="MARGIN-TOP: 5pt; MARGIN-BOTTOM: 5pt">
<P class=MsoNormal>Just an FYI for people who will be attending ICANN
Brussels, as with Paris two summers ago, this meeting overlaps with the
annual Fete de la Musique held across France, Belgium, Switzerland, etc.
Just had a look at the program <A
href="http://2010.fetedelamusique.be/recherches?tid=&tid_1=All&city=Bruxelles">http://2010.fetedelamusique.be/recherches?tid=&tid_1=All&city=Bruxelles</A> and
inter alia Saturday night 19th Toots and the Maytals is playing in the
park near the conference site.<o:p></o:p></P></BLOCKQUOTE>
<P class=MsoNormal><o:p> </o:p></P></DIV>
<DIV>
<P class=MsoNormal>Bill<o:p></o:p></P></DIV></DIV></DIV></DIV></DIV></DIV>
<P
class=MsoNormal><o:p> </o:p></P></DIV></BLOCKQUOTE></DIV></DIV></BLOCKQUOTE></BODY></HTML>