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<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Thanks David, this looks like it will be useful, though perhaps
optimistic to cover all 15 topics in less than 2 hours.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>To perhaps speed things up in advance, can you provide the data
that has been aggregated thus far?<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<div>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Mike Rodenbaugh<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>RODENBAUGH LAW<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>tel/fax: +1 (415) 738-8087<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><a href="http://rodenbaugh.com/"><span style='color:blue'>http://rodenbaugh.com</span></a><o:p></o:p></span></p>
</div>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
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<div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'>
<p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>
owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] <b>On Behalf
Of </b>David Olive<br>
<b>Sent:</b> Monday, June 14, 2010 4:28 PM<br>
<b>To:</b> council@gnso.icann.org<br>
<b>Cc:</b> gnso-imp-staff@icann.org; liaison6c@gnso.icann.org<br>
<b>Subject:</b> [council] GNSO Work Prioritization Group Discussion - June 19
in Brussels<o:p></o:p></span></p>
</div>
</div>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal><span style='font-family:"Calibri","sans-serif"'>GNSO
Council Members and Liaisons:<br>
<br>
In preparation for the GNSO Work Prioritization group discussion (Step 3)
scheduled for Saturday, 19 June in Brussels (1100-1300; Room 311/312),
Councilors are encouraged to review the following material, in advance, so that
a maximum amount of the two hours available can be devoted to the ratings
discussion. <br>
<br>
I am pleased to report that, at the conclusion of Step 2 (9 June), Staff
received 19 individual ratings (90% response rate) and was able to aggregate
the data successfully at the Council level. Due to the variability
among Councilor ratings, no projects could be exempted from the discussion;
therefore, all 15 Eligible Projects will be covered during the Brussels
session. If we can limit preliminaries to 15 minutes or less, that
will leave 105 minutes for 15 projects or approximately 7 minutes each!
In order to complete the work in that short timeframe, it will be
important for all participants to be prepared and aware of time. <br>
<br>
The following material contains basic information so that these matters do not
delay us during the Brussels session: <br>
<br>
<u>Participant Preparation:</u></span><o:p></o:p></p>
<ul type=disc>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l3 level1 lfo1'><span style='font-family:"Calibri","sans-serif"'>The
Work Prioritization procedures (Chapter 6.0 and ANNEX <<u><span
style='color:blue'><a
href="http://gnso.icann.org/drafts/wpmg-section-6-and-annex-09apr10-en.pdf">http://gnso.icann.org/drafts/wpmg-section-6-and-annex-09apr10-en.pdf</a></span></u>>
) may be reviewed although it is not required. Each step of
the process will be explained during the session (see Setup below).
</span><o:p></o:p></li>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l3 level1 lfo1'><span style='font-family:"Calibri","sans-serif"'>The
Work Prioritization Model Drafting Team (WPM-DT) learned, during its
testing, that it is useful to briefly discuss each project to deepen
participants’ knowledge and to establish a common level of understanding.
Since time is short, it will be helpful if all participants
are familiar with the 15 Eligible Projects and Descriptions <<u><span
style='color:blue'><a
href="http://gnso.icann.org/drafts/work-prioritization-project-list-30apr10-en.pdf">http://gnso.icann.org/drafts/work-prioritization-project-list-30apr10-en.pdf</a></span></u>>
(See Table 1 & Glossary). A printed copy of this document
will be made available to each Councilor on Saturday morning. </span><o:p></o:p></li>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l3 level1 lfo1'><span style='font-family:"Calibri","sans-serif"'>Participants
should also review the Value definition (below) and their individual
ratings submitted during Step 2. Please note that the ratings,
as defined by the WPM-DT, are intended to reflect perceived benefit/value
to ICANN/GNSO and <u>do not</u> attempt to incorporate factors such as
cost, difficulty, complexity, timing, or working group progress.
Those concerns, among others, will be addressed subsequently when
the Council begins to manage the project workload based on the Value
prioritization. </span><o:p></o:p></li>
</ul>
<p class=MsoNormal><b><u><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>Definition</span></u></b><b><span
style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>: “Value</span></b><span
style='font-size:11.0pt;font-family:"Calibri","sans-serif"'> … this factor
relates to perceptions of overall value, benefit, importance, and criticality
primarily for the GNSO, but also considering ICANN’s stakeholders and the
global Internet community. Components of this dimension may include, but
are not limited to: new opportunities for Internet growth/expansion,
enhanced competitiveness, resolution/improvement of serious performance or
infrastructure problems, increased security/stability, and improved user
experience.“<br>
</span><span style='font-family:"Calibri","sans-serif"'><br>
<u>Setup:</u></span><o:p></o:p></p>
<ul type=disc>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l2 level1 lfo2'><span style='font-family:"Calibri","sans-serif"'>To
take maximum advantage of the tools, everyone participating (Councilors
and Liaison) should join the Adobe Connect room (URL link will be
provided) which has been designed to facilitate the group discussion,
polling, and recording results. </span><o:p></o:p></li>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l2 level1 lfo2'><span style='font-family:"Calibri","sans-serif"'>Voice
communication will be handled via telephone conference for anyone not
attending the session in person (details to be released by the GNSO
Secretariat). </span><o:p></o:p></li>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l2 level1 lfo2'><span style='font-family:"Calibri","sans-serif"'>Ken
Bour, a Consultant to the ICANN Policy Staff and primary support to the
WPM-DT, will facilitate the session. In the interest of time, Ken
will spend only a few minutes explaining how the Adobe Room is organized
and making sure everyone understands how to take advantage of the tools.
It will be appreciated if attendees arrive a few minutes early
to complete computer setup and other logistics. </span><o:p></o:p></li>
</ul>
<p class=MsoNormal><span style='font-family:"Calibri","sans-serif"'><br>
<u>Discussion Overview:</u></span><o:p></o:p></p>
<ul type=disc>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l1 level1 lfo3'><span style='font-family:"Calibri","sans-serif"'>19
participants provided individual ratings (Step 2) and those results will
be displayed in the Adobe Connect room along with color-coding to show the
most popular ratings as well as top/bottom 10%. A printed
handout will also be provided. </span><o:p></o:p></li>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l1 level1 lfo3'><span style='font-family:"Calibri","sans-serif"'>There
were no projects that had a Range (Highest minus Lowest Rating) less than
or equal to 2, which was the minimum required to bypass the discussion;
therefore, all 15 projects will be taken up during the session. </span><o:p></o:p></li>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l1 level1 lfo3'><span style='font-family:"Calibri","sans-serif"'>The
goal of the discussion is to reach greater agreement, where possible, in
the time allotted and to note cases where divergent views remain.
Although simple statistics will be utilized as part of the
process, there is no requirement to achieve any particular numerical
value. When the group has completed discussing a particular project,
whatever final ratings variability exists will be accepted and recorded.
</span><o:p></o:p></li>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l1 level1 lfo3'><span style='font-family:"Calibri","sans-serif"'>Participants
should be mindful that there is an average of 7 minutes available per
project. Concise statements and brief explanations (1-2
minutes) will be appreciated in order to complete the task in the time
allotted. </span><o:p></o:p></li>
</ul>
<p class=MsoNormal><span style='font-family:"Calibri","sans-serif"'><br>
<u>Process Flow: <br>
</u>There will be no more than 3 rounds of discussion and polling for each
project. <br>
<u>Round 1</u>: As Ken introduces each project, he will start by asking
the lowest and highest raters to provide brief rationale for their selections
followed by group interaction. When the discussion has reached some level
of perceived closure, Ken will invite all participants to vote in the Adobe
room, choosing a value between 1 and 7. When everyone has voted,
the poll will be closed and the results displayed (<i>not individually
identified</i>). If the resulting Range is <= 2, the median will
be calculated as the final group rating for that project. If the Range
> 2, an additional round of discussion will take place by asking those
furthest from the median to provide rationale. <br>
<u>Round 2</u> (if needed): after another brief discussion, participants
will be polled again as in Round 1. If the Range <=3, the median
will be computed and accepted as the group rating. <br>
<u>Round 3</u> (if needed): same process as Round 2 except that,
regardless of the Range outcome, the median will be computed and accepted as
the group’s final rating. <br>
<u>Guiding Principles:</u></span><o:p></o:p></p>
<ul type=disc>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l0 level1 lfo4'><span style='font-family:"Calibri","sans-serif"'>The
group discussion approach is built upon the foundation that all
participants come to the session <u>willing and able</u>, in principle, to
change their understandings and ratings (as submitted in Step 2) if
persuaded by rationale and learning. </span><o:p></o:p></li>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l0 level1 lfo4'><span style='font-family:"Calibri","sans-serif"'>During
the discussion, no one should feel challenged to defend any position,
rather explain his/her reasoning for the purposes of group learning and
building agreement. </span><o:p></o:p></li>
</ul>
<p class=MsoNormal style='margin-bottom:12.0pt'><span style='font-family:"Calibri","sans-serif"'><br>
I wish the Council good luck in this endeavor and remain available to assist in
any capacity that is deemed useful. <br>
<br>
Regards,<br>
<br>
David <br>
<br>
</span><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'><br>
David A. Olive<br>
Vice President, Policy Development Support<br>
ICANN<br>
1101 New York Avenue, NW - Suite 930 - Washington, D.C. 20005<br>
Office: 202.570.7126 Cell: 202.341.3611</span><o:p></o:p></p>
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