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XMLNS:Z = "urn:schemas-microsoft-com:" xmlns:st = ""><HEAD><TITLE>GNSO Work Prioritization Group Discussion - June 19 in Brussels</TITLE>
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<DIV dir=ltr align=left><SPAN class=035433902-16062010><FONT face=Arial
color=#0000ff size=2>Excellent request - esp. since most of us have 8+ hours of
travel (reading) time ahead of us and will have time to
review.</FONT></SPAN></DIV>
<DIV dir=ltr align=left><SPAN class=035433902-16062010><FONT face=Arial
color=#0000ff size=2></FONT></SPAN> </DIV>
<DIV dir=ltr align=left><SPAN class=035433902-16062010><FONT face=Arial
color=#0000ff size=2></FONT></SPAN> </DIV><BR>
<BLOCKQUOTE dir=ltr style="MARGIN-RIGHT: 0px">
<DIV class=OutlookMessageHeader lang=en-us dir=ltr align=left>
<HR tabIndex=-1>
<FONT face=Tahoma size=2><B>From:</B> owner-council@gnso.icann.org
[mailto:owner-council@gnso.icann.org] <B>On Behalf Of </B>Mike
Rodenbaugh<BR><B>Sent:</B> Tuesday, June 15, 2010 6:11 PM<BR><B>To:</B> 'David
Olive'; council@gnso.icann.org<BR><B>Cc:</B> gnso-imp-staff@icann.org;
liaison6c@gnso.icann.org<BR><B>Subject:</B> RE: [council] GNSO Work
Prioritization Group Discussion - June 19 in Brussels<BR></FONT><BR></DIV>
<DIV></DIV>
<DIV class=WordSection1>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'">Thanks
David, this looks like it will be useful, though perhaps optimistic to cover
all 15 topics in less than 2 hours.<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'"><o:p> </o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'">To
perhaps speed things up in advance, can you provide the data that has been
aggregated thus far?<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'"><o:p> </o:p></SPAN></P>
<DIV>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'">Mike
Rodenbaugh<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'">RODENBAUGH
LAW<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'">tel/fax:
+1 (415) 738-8087<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'"><A
href="http://rodenbaugh.com/"><SPAN
style="COLOR: blue">http://rodenbaugh.com</SPAN></A><o:p></o:p></SPAN></P></DIV>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'"><o:p> </o:p></SPAN></P>
<DIV>
<DIV
style="BORDER-RIGHT: medium none; PADDING-RIGHT: 0in; BORDER-TOP: #b5c4df 1pt solid; PADDING-LEFT: 0in; PADDING-BOTTOM: 0in; BORDER-LEFT: medium none; PADDING-TOP: 3pt; BORDER-BOTTOM: medium none">
<P class=MsoNormal><B><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Tahoma','sans-serif'">From:</SPAN></B><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Tahoma','sans-serif'">
owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] <B>On
Behalf Of </B>David Olive<BR><B>Sent:</B> Monday, June 14, 2010 4:28
PM<BR><B>To:</B> council@gnso.icann.org<BR><B>Cc:</B>
gnso-imp-staff@icann.org; liaison6c@gnso.icann.org<BR><B>Subject:</B>
[council] GNSO Work Prioritization Group Discussion - June 19 in
Brussels<o:p></o:p></SPAN></P></DIV></DIV>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal><SPAN style="FONT-FAMILY: 'Calibri','sans-serif'">GNSO
Council Members and Liaisons:<BR> <BR>In preparation for the GNSO Work
Prioritization group discussion (Step 3) scheduled for Saturday, 19 June in
Brussels (1100-1300; Room 311/312), Councilors are encouraged to review the
following material, in advance, so that a maximum amount of the two hours
available can be devoted to the ratings discussion.
<BR> <BR>I am pleased to report that, at the conclusion of
Step 2 (9 June), Staff received 19 individual ratings (90% response rate) and
was able to aggregate the data successfully at the Council level.
Due to the variability among Councilor ratings, no projects could
be exempted from the discussion; therefore, all 15 Eligible Projects will be
covered during the Brussels session. If we can limit preliminaries
to 15 minutes or less, that will leave 105 minutes for 15 projects or
approximately 7 minutes each! In order to complete the work in
that short timeframe, it will be important for all participants to be prepared
and aware of time. <BR> <BR>The following material contains basic
information so that these matters do not delay us during the Brussels session:
<BR> <BR><U>Participant Preparation:</U></SPAN><o:p></o:p></P>
<UL type=disc>
<LI class=MsoNormal
style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l3 level1 lfo1"><SPAN
style="FONT-FAMILY: 'Calibri','sans-serif'">The Work Prioritization
procedures (Chapter 6.0 and ANNEX <<U><SPAN style="COLOR: blue"><A
href="http://gnso.icann.org/drafts/wpmg-section-6-and-annex-09apr10-en.pdf">http://gnso.icann.org/drafts/wpmg-section-6-and-annex-09apr10-en.pdf</A></SPAN></U>>
) may be reviewed although it is not required. Each step of the
process will be explained during the session (see Setup below).
</SPAN><o:p></o:p>
<LI class=MsoNormal
style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l3 level1 lfo1"><SPAN
style="FONT-FAMILY: 'Calibri','sans-serif'">The Work Prioritization Model
Drafting Team (WPM-DT) learned, during its testing, that it is useful to
briefly discuss each project to deepen participants’ knowledge and to
establish a common level of understanding. Since time is short,
it will be helpful if all participants are familiar with the 15 Eligible
Projects and Descriptions <<U><SPAN style="COLOR: blue"><A
href="http://gnso.icann.org/drafts/work-prioritization-project-list-30apr10-en.pdf">http://gnso.icann.org/drafts/work-prioritization-project-list-30apr10-en.pdf</A></SPAN></U>>
(See Table 1 & Glossary). A printed copy of this
document will be made available to each Councilor on Saturday morning.
</SPAN><o:p></o:p>
<LI class=MsoNormal
style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l3 level1 lfo1"><SPAN
style="FONT-FAMILY: 'Calibri','sans-serif'">Participants should also review
the Value definition (below) and their individual ratings submitted during
Step 2. Please note that the ratings, as defined by the WPM-DT,
are intended to reflect perceived benefit/value to ICANN/GNSO and <U>do
not</U> attempt to incorporate factors such as cost, difficulty, complexity,
timing, or working group progress. Those concerns, among others, will
be addressed subsequently when the Council begins to manage the project
workload based on the Value prioritization. </SPAN><o:p></o:p>
</LI></UL>
<P class=MsoNormal><B><U><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: 'Calibri','sans-serif'">Definition</SPAN></U></B><B><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: 'Calibri','sans-serif'">:
“Value</SPAN></B><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: 'Calibri','sans-serif'"> … this factor
relates to perceptions of overall value, benefit, importance, and criticality
primarily for the GNSO, but also considering ICANN’s stakeholders and the
global Internet community. Components of this dimension may include, but
are not limited to: new opportunities for Internet growth/expansion,
enhanced competitiveness, resolution/improvement of serious performance or
infrastructure problems, increased security/stability, and improved user
experience.“<BR></SPAN><SPAN
style="FONT-FAMILY: 'Calibri','sans-serif'"><BR><U>Setup:</U></SPAN><o:p></o:p></P>
<UL type=disc>
<LI class=MsoNormal
style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l2 level1 lfo2"><SPAN
style="FONT-FAMILY: 'Calibri','sans-serif'">To take maximum advantage of the
tools, everyone participating (Councilors and Liaison) should join the Adobe
Connect room (URL link will be provided) which has been designed to
facilitate the group discussion, polling, and recording results.
</SPAN><o:p></o:p>
<LI class=MsoNormal
style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l2 level1 lfo2"><SPAN
style="FONT-FAMILY: 'Calibri','sans-serif'">Voice communication will be
handled via telephone conference for anyone not attending the session in
person (details to be released by the GNSO Secretariat). </SPAN><o:p></o:p>
<LI class=MsoNormal
style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l2 level1 lfo2"><SPAN
style="FONT-FAMILY: 'Calibri','sans-serif'">Ken Bour, a Consultant to the
ICANN Policy Staff and primary support to the WPM-DT, will facilitate the
session. In the interest of time, Ken will spend only a few minutes
explaining how the Adobe Room is organized and making sure everyone
understands how to take advantage of the tools. It will be
appreciated if attendees arrive a few minutes early to complete computer
setup and other logistics. </SPAN><o:p></o:p> </LI></UL>
<P class=MsoNormal><SPAN
style="FONT-FAMILY: 'Calibri','sans-serif'"><BR><U>Discussion
Overview:</U></SPAN><o:p></o:p></P>
<UL type=disc>
<LI class=MsoNormal
style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l1 level1 lfo3"><SPAN
style="FONT-FAMILY: 'Calibri','sans-serif'">19 participants provided
individual ratings (Step 2) and those results will be displayed in the Adobe
Connect room along with color-coding to show the most popular ratings as
well as top/bottom 10%. A printed handout will also be provided.
</SPAN><o:p></o:p>
<LI class=MsoNormal
style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l1 level1 lfo3"><SPAN
style="FONT-FAMILY: 'Calibri','sans-serif'">There were no projects that had
a Range (Highest minus Lowest Rating) less than or equal to 2, which was the
minimum required to bypass the discussion; therefore, all 15 projects will
be taken up during the session. </SPAN><o:p></o:p>
<LI class=MsoNormal
style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l1 level1 lfo3"><SPAN
style="FONT-FAMILY: 'Calibri','sans-serif'">The goal of the discussion is to
reach greater agreement, where possible, in the time allotted and to note
cases where divergent views remain. Although simple statistics
will be utilized as part of the process, there is no requirement to achieve
any particular numerical value. When the group has completed
discussing a particular project, whatever final ratings variability exists
will be accepted and recorded. </SPAN><o:p></o:p>
<LI class=MsoNormal
style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l1 level1 lfo3"><SPAN
style="FONT-FAMILY: 'Calibri','sans-serif'">Participants should be mindful
that there is an average of 7 minutes available per project.
Concise statements and brief explanations (1-2 minutes) will be
appreciated in order to complete the task in the time allotted.
</SPAN><o:p></o:p> </LI></UL>
<P class=MsoNormal><SPAN
style="FONT-FAMILY: 'Calibri','sans-serif'"><BR><U>Process Flow: <BR></U>There
will be no more than 3 rounds of discussion and polling for each project.
<BR><U>Round 1</U>: As Ken introduces each project, he will start by
asking the lowest and highest raters to provide brief rationale for their
selections followed by group interaction. When the discussion has
reached some level of perceived closure, Ken will invite all participants to
vote in the Adobe room, choosing a value between 1 and 7. When
everyone has voted, the poll will be closed and the results displayed (<I>not
individually identified</I>). If the resulting Range is <= 2,
the median will be calculated as the final group rating for that project.
If the Range > 2, an additional round of discussion will take place
by asking those furthest from the median to provide rationale.
<BR><U>Round 2</U> (if needed): after another brief discussion,
participants will be polled again as in Round 1. If the Range
<=3, the median will be computed and accepted as the group rating.
<BR><U>Round 3</U> (if needed): same process as Round 2
except that, regardless of the Range outcome, the median will be computed and
accepted as the group’s final rating. <BR><U>Guiding
Principles:</U></SPAN><o:p></o:p></P>
<UL type=disc>
<LI class=MsoNormal
style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l0 level1 lfo4"><SPAN
style="FONT-FAMILY: 'Calibri','sans-serif'">The group discussion approach is
built upon the foundation that all participants come to the session
<U>willing and able</U>, in principle, to change their understandings and
ratings (as submitted in Step 2) if persuaded by rationale and learning.
</SPAN><o:p></o:p>
<LI class=MsoNormal
style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l0 level1 lfo4"><SPAN
style="FONT-FAMILY: 'Calibri','sans-serif'">During the discussion, no one
should feel challenged to defend any position, rather explain his/her
reasoning for the purposes of group learning and building agreement.
</SPAN><o:p></o:p> </LI></UL>
<P class=MsoNormal style="MARGIN-BOTTOM: 12pt"><SPAN
style="FONT-FAMILY: 'Calibri','sans-serif'"><BR>I wish the Council good luck
in this endeavor and remain available to assist in any capacity that is deemed
useful. <BR> <BR>Regards,<BR><BR>David <BR><BR></SPAN><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: 'Calibri','sans-serif'"><BR>David A.
Olive<BR>Vice President, Policy Development Support<BR>ICANN<BR>1101 New York
Avenue, NW - Suite 930 - Washington, D.C. 20005<BR>Office:
202.570.7126 Cell:
202.341.3611</SPAN><o:p></o:p></P></DIV></BLOCKQUOTE></BODY></HTML>