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<DIV>I think we all understand that the financial, venue and other logistical issues for local hosts and organizers are difficult, particularly as the total number of participants is constantly changing and, particularly in the case of popular/accessible cities, growing. (BTW I didn't mean to disparage or under-estimate the effort - and great job - that previous organizers (including some colleagues here on the Council) had put in.)</DIV>
<DIV> </DIV>
<DIV>I don't think the best solution is to cancel the event; and I believe most local hosts/organizers do their best to be as inclusive as possible. At the very least, however, for meetings where it is reasonable to expect that there will be a large number of attendees, the meeting website should be clear that space is limited.</DIV>
<DIV> </DIV>
<DIV>In terms of distributing those tickets, there has to be a better way of ensuring that those who put in the work can get to go, e.g. non-Board, non-Council, non-Chair community members on WGs, DTs and the like. Why not give a certain number of tickets to each SG, to distribute directly to their members on constituency day? If for some reason a SG doesn't use up all its tickets, it can put those unused tickets back in a pool for general distribution.</DIV>
<DIV> </DIV>
<DIV>More generally, perhaps ICANN and future hosts/organizers/sponsors should be looking at more and smaller networking events rather than just one single fancy event that is sure to generate disappointment after all the hype. </DIV>
<DIV> </DIV>
<DIV>Cheers</DIV>
<DIV>Mary</DIV>
<DIV> </DIV>
<DIV>
<DIV><STRONG><FONT color=#800080>Mary W S Wong</FONT></STRONG></DIV>
<DIV>Professor of Law & Chair, Graduate IP Programs</DIV>
<DIV>Franklin Pierce Law Center</DIV>
<DIV>Two White Street</DIV>
<DIV>Concord, NH 03301</DIV>
<DIV>USA</DIV>
<DIV>Email: <A href="mailto:mwong@piercelaw.edu">mwong@piercelaw.edu</A></DIV>
<DIV>Phone: 1-603-513-5143</DIV>
<DIV>Webpage: <A href="http://www.piercelaw.edu/marywong/index.php">http://www.piercelaw.edu/marywong/index.php</A></DIV>
<DIV>Selected writings available on the Social Science Research Network (SSRN) at: <A href="http://ssrn.com/author=437584">http://ssrn.com/author=437584</A></DIV><BR><BR>>>> </DIV>
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<TD><STRONG>From: </STRONG></TD>
<TD>Stéphane Van Gelder<stephane.vangelder@indom.com></TD></TR>
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<TD><STRONG>To:</STRONG></TD>
<TD>Olga Cavalli <olgacavalli@gmail.com></TD></TR>
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<TD><STRONG>CC:</STRONG></TD>
<TD><HughesDeb@usa.redcross.org>, <MWong@piercelaw.edu>, <council@gnso.icann.org></TD></TR>
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<TD><STRONG>Date: </STRONG></TD>
<TD>6/23/2010 3:06 AM</TD></TR>
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<TD><STRONG>Subject: </STRONG></TD>
<TD>Re: [council] Gala tickets and volunteers...</TD></TR></TBODY></TABLE>Sorry to wade in, but I find this thread surreal.
<DIV><BR></DIV>
<DIV>So should it be a rule at ICANN meetings that even if there are 2,000 or more attendees, as we are told is the case here, the organizers MUST find suitable space for them? So does that mean they have to rent a stadium or something if ICANN meetings continue to grow in popularity and interest worldwide?</DIV>
<DIV><BR></DIV>
<DIV>I understand and am sympathetic to Tim's desire to include everyone, but what if that's not physically possible? Should a venue be discounted because a 2,000 person gala event cannot be organized there, either for budgetary or logistical reasons?<BR>
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<DIV>Le 23 juin 2010 à 08:55, Olga Cavalli a écrit :</DIV><BR class=Apple-interchange-newline>
<BLOCKQUOTE type="cite">Hi,<BR>I agree with Tim and Mary.<BR>When meetings are organized, there should be a commitment made by organizers and local partners to allow everyone in the ICANN community to participating in social events including the Gala dinner.<BR>It is extremely disappointing to have difficulties in getting one of the invitations for those not part of a SO or AC, even when they volunteer time and effort in different working groups or are just part of the community attending the meeting.<BR>As new rules are being established for ICANN meetings organization, I suggest that we address this comment to those in charge of preparing them.<BR>Regards<BR>Olga<BR><BR>
<DIV class=gmail_quote>2010/6/22 <SPAN dir=ltr><<A href="mailto:HughesDeb@usa.redcross.org">HughesDeb@usa.redcross.org</A>></SPAN><BR>
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<P class=MsoNormal><FONT color=blue size=2 face=Arial><SPAN style="FONT-FAMILY: Arial; COLOR: blue; FONT-SIZE: 10pt">I strongly agree with Mary.</SPAN></FONT></P>
<P class=MsoNormal><FONT color=blue size=2 face=Arial><SPAN style="FONT-FAMILY: Arial; COLOR: blue; FONT-SIZE: 10pt">Debbie</SPAN></FONT></P>
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<P><B><FONT color=black size=2 face=Arial><SPAN style="FONT-FAMILY: Arial; COLOR: black; FONT-SIZE: 10pt; FONT-WEIGHT: bold">Debra Y. Hughes</SPAN></FONT></B><B><FONT color=black face=Arial><SPAN style="FONT-FAMILY: Arial; COLOR: black; FONT-WEIGHT: bold"> l</SPAN></FONT></B><B><FONT color=black size=2 face=Arial><SPAN style="FONT-FAMILY: Arial; COLOR: black; FONT-SIZE: 10pt; FONT-WEIGHT: bold"> Senior Counsel</SPAN></FONT></B><FONT color=blue><SPAN style="COLOR: blue"> <BR></SPAN></FONT><B><FONT color=black size=2 face=Arial><SPAN style="FONT-FAMILY: Arial; COLOR: black; FONT-SIZE: 10pt; FONT-WEIGHT: bold">American Red Cross</SPAN></FONT></B><FONT color=blue><SPAN style="COLOR: blue"> </SPAN></FONT></P>
<P><FONT color=black size=2 face=Arial><SPAN style="FONT-FAMILY: Arial; COLOR: black; FONT-SIZE: 10pt">Office of the General Counsel </SPAN></FONT><FONT color=blue><SPAN style="COLOR: blue"> <BR></SPAN></FONT><FONT color=black size=2 face=Arial><SPAN style="FONT-FAMILY: Arial; COLOR: black; FONT-SIZE: 10pt">2025 E Street, NW </SPAN></FONT><FONT color=blue><SPAN style="COLOR: blue"><BR></SPAN></FONT><FONT color=black size=2 face=Arial><SPAN style="FONT-FAMILY: Arial; COLOR: black; FONT-SIZE: 10pt">Washington, D.C. 20006 </SPAN></FONT><FONT color=blue><SPAN style="COLOR: blue"><BR></SPAN></FONT><FONT color=black size=2 face=Arial><SPAN style="FONT-FAMILY: Arial; COLOR: black; FONT-SIZE: 10pt">Phone: (202) 303-5356 </SPAN></FONT><FONT color=blue><SPAN style="COLOR: blue"><BR></SPAN></FONT><FONT color=black size=2 face=Arial><SPAN style="FONT-FAMILY: Arial; COLOR: black; FONT-SIZE: 10pt">Fax: (202) 303-0143</SPAN></FONT><FONT color=blue><SPAN style="COLOR: blue"> <BR><A href="mailto:HughesDeb@usa.redcross.org" target=_blank><FONT color=black size=2 face=Arial><SPAN style="FONT-FAMILY: Arial; COLOR: black; FONT-SIZE: 10pt">HughesDeb@usa.redcross.org</SPAN></FONT></A> </SPAN></FONT></P></DIV>
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<DIV style="MARGIN: 0in 0in 0pt"><B><FONT size=2 face=Tahoma><SPAN style="FONT-FAMILY: Tahoma; FONT-SIZE: 10pt; FONT-WEIGHT: bold">From:</SPAN></FONT></B><FONT size=2 face=Tahoma><SPAN style="FONT-FAMILY: Tahoma; FONT-SIZE: 10pt"> <A href="mailto:owner-council@gnso.icann.org" target=_blank>owner-council@gnso.icann.org</A> [mailto:<A href="mailto:owner-council@gnso.icann.org" target=_blank>owner-council@gnso.icann.org</A>] <B><SPAN style="FONT-WEIGHT: bold">On Behalf Of </SPAN></B>Mary Wong<BR><B><SPAN style="FONT-WEIGHT: bold">Sent:</SPAN></B> Tuesday, June 22, 2010 10:34 AM<BR><B><SPAN style="FONT-WEIGHT: bold">To:</SPAN></B> GNSO Council<BR><B><SPAN style="FONT-WEIGHT: bold">Subject:</SPAN></B> Re: [council] Gala tickets and volunteers...</SPAN></FONT></DIV></DIV>
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<DIV style="MARGIN: 0in 0in 0pt"><FONT size=2 face=Tahoma><SPAN style="FONT-FAMILY: Tahoma; FONT-SIZE: 10pt">I agree with Tim that it seems to defeat the purpose if the most active volunteers at ICANN don't get an equal chance to attend the main event.</SPAN></FONT></DIV></DIV>
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<DIV style="MARGIN: 0in 0in 0pt"><FONT size=2 face=Tahoma><SPAN style="FONT-FAMILY: Tahoma; FONT-SIZE: 10pt">More broadly, I find it troubling that these events are listed as "networking events" on the schedule, but occasionally (usually at meetings where there are very many attendees, e.g. Paris and now Brussels) an "ordinary" member of the community (e.g. not a Board or Council member) is told, after traveling to the meeting and after he/she has been asked to name his/her hotel for transport to the gala, that he/she needs a ticket on a "first come first served" basis (BTW the meeting website merely hints vaguely at this, saying that "Invitations will be available ... starting on Tuesday etc.") </SPAN></FONT></DIV></DIV>
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<P style="MARGIN: 0in 0in 0pt" class=MsoNormal><FONT size=2 face=Tahoma><SPAN style="FONT-FAMILY: Tahoma; FONT-SIZE: 10pt"></SPAN></FONT> </P></DIV>
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<DIV style="MARGIN: 0in 0in 0pt"><FONT size=2 face=Tahoma><SPAN style="FONT-FAMILY: Tahoma; FONT-SIZE: 10pt">I appreciate that this kind of decision is made by the host/sponsor for logistical reasons, and not ICANN, but to me it could - and probably will - be taken as a poor reflection of ICANN (especially when so much volunteer time is being asked of the community). I also appreciate that as a Council member I get a ticket and in advance (thank you Glen!!!!) but if I were a non-Council but active WG member, I might be troubled by that too.</SPAN></FONT></DIV></DIV>
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<P style="MARGIN: 0in 0in 0pt" class=MsoNormal><FONT size=2 face=Tahoma><SPAN style="FONT-FAMILY: Tahoma; FONT-SIZE: 10pt"></SPAN></FONT> </P></DIV>
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<DIV style="MARGIN: 0in 0in 0pt"><FONT size=2 face=Tahoma><SPAN style="FONT-FAMILY: Tahoma; FONT-SIZE: 10pt">It seems to me that if the host/sponsor cannot hold a splashy event that can accommodate as many members of the community as wish to attend (some of whom may be here for the first time or who may be funding themselves), then either hold a less fancy/ambitious event so that more can attend, or don't hold one at all (or at least don't advertise it as a gala open to all).</SPAN></FONT></DIV></DIV>
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<DIV style="MARGIN: 0in 0in 0pt"><FONT size=2 face=Tahoma><SPAN style="FONT-FAMILY: Tahoma; FONT-SIZE: 10pt">All right, now someone tell me this is "outside the scope of Council" :)</SPAN></FONT></DIV></DIV>
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<DIV style="MARGIN: 0in 0in 0pt"><FONT size=2 face=Tahoma><SPAN style="FONT-FAMILY: Tahoma; FONT-SIZE: 10pt">Have a good day of meetings, everyone!</SPAN></FONT></DIV></DIV>
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<DIV style="MARGIN: 0in 0in 0pt"><FONT size=2 face=Tahoma><SPAN style="FONT-FAMILY: Tahoma; FONT-SIZE: 10pt">Mary</SPAN></FONT></DIV></DIV>
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<DIV style="MARGIN: 0in 0in 0pt"><B><B><FONT color=purple size=2 face=Tahoma><SPAN style="FONT-FAMILY: Tahoma; COLOR: purple; FONT-SIZE: 10pt">Mary W S Wong</SPAN></FONT></B></B><FONT size=2 face=Tahoma><SPAN style="FONT-FAMILY: Tahoma; FONT-SIZE: 10pt"></SPAN></FONT></DIV></DIV>
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<DIV style="MARGIN: 0in 0in 0pt"><FONT size=2 face=Tahoma><SPAN style="FONT-FAMILY: Tahoma; FONT-SIZE: 10pt">Professor of Law & Chair, Graduate IP Programs</SPAN></FONT></DIV></DIV>
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<DIV style="MARGIN: 0in 0in 0pt"><FONT size=2 face=Tahoma><SPAN style="FONT-FAMILY: Tahoma; FONT-SIZE: 10pt">Franklin Pierce Law Center</SPAN></FONT></DIV></DIV>
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<DIV style="MARGIN: 0in 0in 0pt"><FONT size=2 face=Tahoma><SPAN style="FONT-FAMILY: Tahoma; FONT-SIZE: 10pt">Two White Street</SPAN></FONT></DIV></DIV>
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<DIV style="MARGIN: 0in 0in 0pt"><FONT size=2 face=Tahoma><SPAN style="FONT-FAMILY: Tahoma; FONT-SIZE: 10pt">Concord, NH 03301</SPAN></FONT></DIV></DIV>
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<DIV style="MARGIN: 0in 0in 0pt"><FONT size=2 face=Tahoma><SPAN style="FONT-FAMILY: Tahoma; FONT-SIZE: 10pt">USA</SPAN></FONT></DIV></DIV>
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<DIV style="MARGIN: 0in 0in 0pt"><FONT size=2 face=Tahoma><SPAN style="FONT-FAMILY: Tahoma; FONT-SIZE: 10pt">Email: <A href="mailto:mwong@piercelaw.edu" target=_blank>mwong@piercelaw.edu</A></SPAN></FONT></DIV></DIV>
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<DIV style="MARGIN: 0in 0in 0pt"><FONT size=2 face=Tahoma><SPAN style="FONT-FAMILY: Tahoma; FONT-SIZE: 10pt">Phone: 1-603-513-5143</SPAN></FONT></DIV></DIV>
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<DIV style="MARGIN: 0in 0in 0pt"><FONT size=2 face=Tahoma><SPAN style="FONT-FAMILY: Tahoma; FONT-SIZE: 10pt">Webpage: <A href="http://www.piercelaw.edu/marywong/index.php" target=_blank>http://www.piercelaw.edu/marywong/index.php</A></SPAN></FONT></DIV></DIV>
<DIV>
<DIV style="MARGIN: 0in 0in 0pt"><FONT size=2 face=Tahoma><SPAN style="FONT-FAMILY: Tahoma; FONT-SIZE: 10pt">Selected writings available on the Social Science Research Network (SSRN) at: <A href="http://ssrn.com/author=437584" target=_blank>http://ssrn.com/author=437584</A></SPAN></FONT></DIV></DIV>
<DIV style="MARGIN: 0in 0in 0pt"><FONT size=2 face=Tahoma><SPAN style="FONT-FAMILY: Tahoma; FONT-SIZE: 10pt"><BR><BR>>>> </SPAN></FONT></DIV></DIV>
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<DIV style="MARGIN: 0in 0in 0pt"><B><B><FONT size=1 face=Tahoma><SPAN style="FONT-FAMILY: Tahoma; FONT-SIZE: 8pt">From: </SPAN></FONT></B></B><FONT size=1 face=Tahoma><SPAN style="FONT-FAMILY: Tahoma; FONT-SIZE: 8pt"></SPAN></FONT></DIV></TD>
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<DIV style="MARGIN: 0in 0in 0pt"><FONT size=1 face=Tahoma><SPAN style="FONT-FAMILY: Tahoma; FONT-SIZE: 8pt">"Tim Ruiz" <<A href="mailto:tim@godaddy.com" target=_blank>tim@godaddy.com</A>></SPAN></FONT></DIV></TD></TR>
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<DIV style="MARGIN: 0in 0in 0pt"><FONT size=1 face=Tahoma><SPAN style="FONT-FAMILY: Tahoma; FONT-SIZE: 8pt">"GNSO Council " <<A href="mailto:council@gnso.icann.org" target=_blank>council@gnso.icann.org</A>></SPAN></FONT></DIV></TD></TR>
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<DIV style="MARGIN: 0in 0in 0pt"><FONT size=1 face=Tahoma><SPAN style="FONT-FAMILY: Tahoma; FONT-SIZE: 8pt">6/22/2010 3:00 AM</SPAN></FONT></DIV></TD></TR>
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<DIV style="MARGIN: 0in 0in 0pt"><FONT size=1 face=Tahoma><SPAN style="FONT-FAMILY: Tahoma; FONT-SIZE: 8pt">[council] Gala tickets and volunteers...</SPAN></FONT></DIV></TD></TR></TBODY></TABLE>
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<DIV style="MARGIN: 0in 0in 0pt"><FONT color=black size=2 face=Verdana><SPAN style="FONT-FAMILY: Verdana; COLOR: black; FONT-SIZE: 10pt">I learned this morning that the ATRT members do not get Gala tickets similar to the way the Council received them. It seems to me that if the primary social event at these meetings is going to have limited availability that active volunteers in current working groups, work teams, etc. of the ACs and SOs should have some preference.</SPAN></FONT></DIV></DIV>
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<P style="MARGIN: 0in 0in 0pt" class=MsoNormal><FONT color=black size=2 face=Verdana><SPAN style="FONT-FAMILY: Verdana; COLOR: black; FONT-SIZE: 10pt"></SPAN></FONT> </P></DIV>
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<DIV style="MARGIN: 0in 0in 0pt"><FONT color=black size=2 face=Verdana><SPAN style="FONT-FAMILY: Verdana; COLOR: black; FONT-SIZE: 10pt">I'm not sure if there is anything we can do about it at this point, but Glen, is there any way that at least the ATRT members can be sure to get tickets if any of them want them? And going forward, this is something that should be given some thought. It may even serve as an incentive for participation in the work of the ACs and SOs.</SPAN></FONT></DIV></DIV>
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<DIV style="MARGIN: 0in 0in 0pt"><FONT color=black size=2 face=Verdana><SPAN style="FONT-FAMILY: Verdana; COLOR: black; FONT-SIZE: 10pt">Tim </SPAN></FONT></DIV></DIV></DIV></TD></TR></TBODY></TABLE>
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