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<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Thanks Marika. Assuming no Councilor objections, I support the
trial run this coming Thursday. That will allow us to fulfill the resolution
of starting the service this month and also to evaluate it after the meeting to
help us refine future plans.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Chuck<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
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<p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>
owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] <b>On Behalf
Of </b>Marika Konings<br>
<b>Sent:</b> Monday, July 12, 2010 4:37 PM<br>
<b>To:</b> Council GNSO<br>
<b>Subject:</b> [council] Audiocast<o:p></o:p></span></p>
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<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>Dear
All,<br>
<br>
In response to Council Resolution on Enhancing the Transparency of GNSO Council
Meetings (20100623-5), the GNSO Policy Staff has explored the different options
available with the ICANN IT department to audiocast the GNSO Council meetings
going forward. Below you will find an overview of the different options,
including possible benefits / disadvantages and a proposed way forward to test
and assess the recommended solution as soon as possible.<br>
<br>
<b>1. Audiocast via Adobe Connect<br>
</b><u>Description</u>: The conference bridge would be connected via an Adobe
Connect room (a separate Adobe Connect room from the GNSO Council Adobe Connect
room) so that participants can listen to the audiocast via Adobe Connect. <br>
<u>Benefits:<br>
</u></span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>Once system is in
place, the GNSO Secretariat can set it up with the assistance of the operator
for each conference call so that no additional IT support would be required.<br>
Potential disadvantages:<br>
</span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>Short delay between
real-time audio and audiocast<br>
</span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>Requires use of
proprietary software <br>
</span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>Less suitable for
low bandwidth participants<br>
</span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>Requires Internet
Connection<br>
<u>Cost:<br>
</u></span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:10.0pt'> </span><span style='font-size:11.0pt;font-family:
"Calibri","sans-serif"'>Staff resources to set up Adobe Connect room connection
for each meeting<br>
</span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:10.0pt'> </span><span style='font-size:11.0pt;font-family:
"Calibri","sans-serif"'>One phone connection to audio bridge<br>
<br>
<b>2. Separate teleconference-bridge for audiocast participants<br>
</b><u>Description:</u> set up a separate teleconference bridge for audiocast
participants. All those on the separate teleconference bridge would then be
connected to the Council audio bridge with a muted line.<br>
<u>Benefits:</u> <br>
</span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>No delay in
audiocast<br>
</span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>No IT support
required<br>
</span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>No internet
connection required<br>
<u>Potential disadvantages:<br>
</u></span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>Requires operator /
GNSO Secretariat support (e.g. dial-outs, connection problems)<br>
</span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>Potential high
costs depending on number of participants<br>
</span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>No toll-free
numbers available for all countries, although in this case dial-outs can be
provided<br>
</span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>Requires phone line<br>
<u>Cost:<br>
</u></span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>Potentially high,
depending on number of participants (toll-free numbers / dial-outs are provided
for which the cost range per minute depending on country of origin)<br>
<br>
<b>3. Audiocast through web-based interface (similar to how
audiocast is provided during ICANN meetings)<br>
</b><u>Description: </u>A stream audio encoder will be set up along with a
telephone hybrid. The audio from the conference call will be connected to
the stream encoder so that whatever occurs on the conference call will be
transmitted to the stream encoder. The stream encoder would them send
this to our relay servers and the public could connect to those servers with
the URL we provide.<br>
<u>Benefits: <br>
</u></span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>Accessible to low
bandwidth participants<br>
</span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>No proprietary
software required to run the audiocast<br>
<u>Potential disadvantages:<br>
</u></span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:10.0pt'> </span><span style='font-size:11.0pt;font-family:
"Calibri","sans-serif"'>Approx. 15 second delay between real-time audio and
audiocast<br>
</span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:10.0pt'> </span><span style='font-size:11.0pt;font-family:
"Calibri","sans-serif"'>Resource intense as it would require IT support for
every GNSO Council call to set up audiocast and monitor to ensure quality and
continuity. <br>
</span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:10.0pt'> </span><span style='font-size:11.0pt;font-family:
"Calibri","sans-serif"'>Requires Internet connection<br>
<u>Cost:<br>
</u></span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:10.0pt'> </span><span style='font-size:11.0pt;font-family:
"Calibri","sans-serif"'>IT support time to set up for each call and monitor
during the course of the meeting<br>
</span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:10.0pt'> </span><span style='font-size:11.0pt;font-family:
"Calibri","sans-serif"'>Audio equipment<br>
</span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:10.0pt'> </span><span style='font-size:11.0pt;font-family:
"Calibri","sans-serif"'>One phone connection to audio bridge<br>
<br>
<b>4. Automated audiocast stream via web-site<br>
</b><u>Description:</u> A special software programme would be developed which
would allow an operator to dial-in to the conference bridge and stream the
software via a web control panel.<br>
<u>Benefits:<br>
</u></span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>Accessible to low
bandwidth participants<br>
</span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>No propriety
software required to run the audiocast <br>
</span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>After initial
development, easy to maintain and run by GNSO staff – no continuous IT support
required<br>
</span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>Apart from initial
development, low costs<br>
<u>Potential disadvantages:<br>
</u></span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>Approx. 15 second
delay between real-time audio and audiocast<br>
</span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>Requires Internet
connection<br>
<u>Cost:<br>
</u></span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>Initial development
of software programme by IT team<br>
</span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>One phone
connection to audio bridge<br>
<br>
<b><u>Recommendation:</u></b> Taking into the accessibility for audiocast
participants; staff resources required to implement and maintain the system;
and, the overall costs of the different options, ICANN Staff would like to
propose to run a trial with the ‘automated audiocast stream via web-site’
option (option 4) to see whether this system would meet the needs identified by
the GNSO Council. To this end, our IT Team is in the process of developing a
prototype software programme that it hopes to try out during the next GNSO
Council meeting on 15 July.</span> <span style='font-size:11.0pt;font-family:
"Calibri","sans-serif"'>On the basis of this trial, ICANN Staff would be able
to assess, based on feedback from the GNSO Council, audiocast participants and
a technical assessment, whether additional changes or improvements are
required. <br>
<br>
We look forward to receiving your feedback and will be available to answer any
questions you might have during our next meeting on 15 July. <br>
<br>
With best regards,<br>
<br>
Marika</span><o:p></o:p></p>
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