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<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Unfortunately, we do not yet know whether ICANN IT staff will be
able to get the trial set up in time. As soon as we know, it would be good for
staff to send a message as broadly as possible announcing the trial and all of
us should inform our respective groups.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Chuck<o:p></o:p></span></p>
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<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><b><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>
owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] <b>On Behalf
Of </b>Mary Wong<br>
<b>Sent:</b> Tuesday, July 13, 2010 11:01 AM<br>
<b>Cc:</b> Council GNSO; Marika Konings<br>
<b>Subject:</b> Re: [council] Audiocast<o:p></o:p></span></p>
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<p class=MsoNormal><o:p> </o:p></p>
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<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>As do I, and thank
Marika and the staff for finding and presenting the current options clearly.<o:p></o:p></span></p>
</div>
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<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> <o:p></o:p></span></p>
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<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>Will there be (or
has there been) a general announcement to the various SGs about the 15 July
trial, or should the Councillors inform their respective SGs? I ask also in
case there are to be limits on the number of participants for this particular
trial run.<o:p></o:p></span></p>
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<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> <o:p></o:p></span></p>
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<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>Cheers<o:p></o:p></span></p>
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<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>Mary<o:p></o:p></span></p>
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<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> <o:p></o:p></span></p>
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<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><strong><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif";color:purple'>Mary W
S Wong</span></strong><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'><o:p></o:p></span></p>
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<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>Professor of Law
& Chair, Graduate IP Programs<o:p></o:p></span></p>
</div>
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<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>Franklin Pierce Law
Center<o:p></o:p></span></p>
</div>
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<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>Two White Street<o:p></o:p></span></p>
</div>
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<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>Concord, NH 03301<o:p></o:p></span></p>
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<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>USA<o:p></o:p></span></p>
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<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>Email: <a
href="mailto:mwong@piercelaw.edu">mwong@piercelaw.edu</a><o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>Phone:
1-603-513-5143<o:p></o:p></span></p>
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<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>Webpage: <a
href="http://www.piercelaw.edu/marywong/index.php">http://www.piercelaw.edu/marywong/index.php</a><o:p></o:p></span></p>
</div>
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<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>Selected
writings available on the Social Science Research Network (SSRN) at: <a
href="http://ssrn.com/author=437584">http://ssrn.com/author=437584</a><o:p></o:p></span></p>
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<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'><br>
<br>
>>> <o:p></o:p></span></p>
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<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><strong><span
style='font-size:8.0pt;font-family:"Tahoma","sans-serif"'>From: </span></strong><span
style='font-size:8.0pt;font-family:"Tahoma","sans-serif"'><o:p></o:p></span></p>
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<td valign=top style='padding:.75pt .75pt .75pt .75pt'>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:8.0pt;font-family:"Tahoma","sans-serif"'>Olga Cavalli <olgacavalli@gmail.com><o:p></o:p></span></p>
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<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><strong><span
style='font-size:8.0pt;font-family:"Tahoma","sans-serif"'>To:</span></strong><span
style='font-size:8.0pt;font-family:"Tahoma","sans-serif"'><o:p></o:p></span></p>
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<td valign=top style='padding:.75pt .75pt .75pt .75pt'>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:8.0pt;font-family:"Tahoma","sans-serif"'>"Gomes,
Chuck" <cgomes@verisign.com><o:p></o:p></span></p>
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<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><strong><span
style='font-size:8.0pt;font-family:"Tahoma","sans-serif"'>CC:</span></strong><span
style='font-size:8.0pt;font-family:"Tahoma","sans-serif"'><o:p></o:p></span></p>
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<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:8.0pt;font-family:"Tahoma","sans-serif"'>Marika Konings
<marika.konings@icann.org>, Council GNSO
<council@gnso.icann.org><o:p></o:p></span></p>
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<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><strong><span
style='font-size:8.0pt;font-family:"Tahoma","sans-serif"'>Date: </span></strong><span
style='font-size:8.0pt;font-family:"Tahoma","sans-serif"'><o:p></o:p></span></p>
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<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:8.0pt;font-family:"Tahoma","sans-serif"'>7/12/2010 10:24
PM<o:p></o:p></span></p>
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<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><strong><span
style='font-size:8.0pt;font-family:"Tahoma","sans-serif"'>Subject: </span></strong><span
style='font-size:8.0pt;font-family:"Tahoma","sans-serif"'><o:p></o:p></span></p>
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<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:8.0pt;font-family:"Tahoma","sans-serif"'>Re: [council]
Audiocast<o:p></o:p></span></p>
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<p class=MsoNormal style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:
12.0pt;margin-left:0in'>I agree with the trial.<br>
Regards <br>
Olga<o:p></o:p></p>
<div>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'>2010/7/12 Gomes,
Chuck <<a href="mailto:cgomes@verisign.com">cgomes@verisign.com</a>><o:p></o:p></p>
<div>
<div>
<p class=MsoNormal><span style='font-size:11.0pt;color:#1F497D'>Thanks
Marika. Assuming no Councilor objections, I support the trial run this coming
Thursday. That will allow us to fulfill the resolution of starting the
service this month and also to evaluate it after the meeting to help us
refine future plans.</span><o:p></o:p></p>
<p class=MsoNormal><span style='font-size:11.0pt;color:#1F497D'>Chuck</span><o:p></o:p></p>
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<p class=MsoNormal><b><span style='font-size:10.0pt'>From:</span></b><span
style='font-size:10.0pt'> <a href="mailto:owner-council@gnso.icann.org"
target="_blank">owner-council@gnso.icann.org</a> [mailto:<a
href="mailto:owner-council@gnso.icann.org" target="_blank">owner-council@gnso.icann.org</a>]
<b>On Behalf Of </b>Marika Konings<br>
<b>Sent:</b> Monday, July 12, 2010 4:37 PM<br>
<b>To:</b> Council GNSO<br>
<b>Subject:</b> [council] Audiocast</span><o:p></o:p></p>
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<div>
<p class=MsoNormal><span style='font-size:11.0pt'>Dear All,<br>
<br>
In response to Council Resolution on Enhancing the Transparency of GNSO
Council Meetings (20100623-5), the GNSO Policy Staff has explored the
different options available with the ICANN IT department to audiocast the
GNSO Council meetings going forward. Below you will find an overview of the
different options, including possible benefits / disadvantages and a proposed
way forward to test and assess the recommended solution as soon as possible.<br>
<br>
<b>1. Audiocast via Adobe Connect<br>
</b><u>Description</u>: The conference bridge would be connected via an Adobe
Connect room (a separate Adobe Connect room from the GNSO Council Adobe
Connect room) so that participants can listen to the audiocast via Adobe
Connect. <br>
<u>Benefits:<br>
</u></span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt'>Once system is in place, the GNSO Secretariat can
set it up with the assistance of the operator for each conference call so
that no additional IT support would be required.<br>
Potential disadvantages:<br>
</span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt'>Short delay between real-time audio and audiocast<br>
</span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt'>Requires use of proprietary software <br>
</span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt'>Less suitable for low bandwidth participants<br>
</span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt'>Requires Internet Connection<br>
<u>Cost:<br>
</u></span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt'>Staff resources to set up Adobe Connect room
connection for each meeting<br>
</span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt'>One phone connection to audio bridge<br>
<br>
<b>2. Separate teleconference-bridge for audiocast participants<br>
</b><u>Description:</u> set up a separate teleconference bridge for audiocast
participants. All those on the separate teleconference bridge would then be
connected to the Council audio bridge with a muted line.<br>
<u>Benefits:</u> <br>
</span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt'>No delay in audiocast<br>
</span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt'>No IT support required<br>
</span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt'>No internet connection required<br>
<u>Potential disadvantages:<br>
</u></span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt'>Requires operator / GNSO Secretariat support (e.g.
dial-outs, connection problems)<br>
</span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt'>Potential high costs depending on number of
participants<br>
</span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt'>No toll-free numbers available for all countries,
although in this case dial-outs can be provided<br>
</span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt'>Requires phone line<br>
<u>Cost:<br>
</u></span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt'>Potentially high, depending on number of
participants (toll-free numbers / dial-outs are provided for which the cost
range per minute depending on country of origin)<br>
<br>
<b>3. Audiocast through web-based interface (similar to how audiocast is
provided during ICANN meetings)<br>
</b><u>Description: </u>A stream audio encoder will be set up along with a
telephone hybrid. The audio from the conference call will be connected to the
stream encoder so that whatever occurs on the conference call will be
transmitted to the stream encoder. The stream encoder would them send this to
our relay servers and the public could connect to those servers with the URL
we provide.<br>
<u>Benefits: <br>
</u></span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt'>Accessible to low bandwidth participants<br>
</span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt'>No proprietary software required to run the
audiocast<br>
<u>Potential disadvantages:<br>
</u></span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt'>Approx. 15 second delay between real-time audio and
audiocast<br>
</span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt'>Resource intense as it would require IT support for
every GNSO Council call to set up audiocast and monitor to ensure quality and
continuity. <br>
</span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt'>Requires Internet connection<br>
<u>Cost:<br>
</u></span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt'>IT support time to set up for each call and monitor
during the course of the meeting<br>
</span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt'>Audio equipment<br>
</span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt'>One phone connection to audio bridge<br>
<br>
<b>4. Automated audiocast stream via web-site<br>
</b><u>Description:</u> A special software programme would be developed which
would allow an operator to dial-in to the conference bridge and stream the
software via a web control panel.<br>
<u>Benefits:<br>
</u></span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt'>Accessible to low bandwidth participants<br>
</span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt'>No propriety software required to run the audiocast <br>
</span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt'>After initial development, easy to maintain and run
by GNSO staff – no continuous IT support required<br>
</span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt'>Apart from initial development, low costs<br>
<u>Potential disadvantages:<br>
</u></span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt'>Approx. 15 second delay between real-time audio and
audiocast<br>
</span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt'>Requires Internet connection<br>
<u>Cost:<br>
</u></span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt'>Initial development of software programme by IT team<br>
</span><span style='font-size:10.0pt;font-family:Wingdings'>§ </span><span
style='font-size:11.0pt'>One phone connection to audio bridge<br>
<br>
<b><u>Recommendation:</u></b> Taking into the accessibility for audiocast
participants; staff resources required to implement and maintain the system;
and, the overall costs of the different options, ICANN Staff would like to
propose to run a trial with the ‘automated audiocast stream via web-site’
option (option 4) to see whether this system would meet the needs identified
by the GNSO Council. To this end, our IT Team is in the process of developing
a prototype software programme that it hopes to try out during the next GNSO
Council meeting on 15 July.</span> <span style='font-size:11.0pt'>On the
basis of this trial, ICANN Staff would be able to assess, based on feedback
from the GNSO Council, audiocast participants and a technical assessment,
whether additional changes or improvements are required. <br>
<br>
We look forward to receiving your feedback and will be available to answer
any questions you might have during our next meeting on 15 July. <br>
<br>
With best regards,<br>
<br>
Marika</span><o:p></o:p></p>
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