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<font face="Calibri, Verdana, Helvetica, Arial"><span style="font-size:11pt">Chuck and all, <br>
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Yes, as noted we are still waiting for confirmation from our IT team on the trial going ahead or not, but as soon as we have further information, we’ll let everyone know. <br>
<br>
Best regards,<br>
<br>
Marika<br>
<br>
On 13/07/10 17:29, "Chuck Gomes" <<a href="cgomes@verisign.com">cgomes@verisign.com</a>> wrote:<br>
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</span></font><blockquote><font face="Calibri, Verdana, Helvetica, Arial"><span style="font-size:11pt"><font color="#1F497D">Unfortunately, we do not yet know whether ICANN IT staff will be able to get the trial set up in time. As soon as we know, it would be good for staff to send a message as broadly as possible announcing the trial and all of us should inform our respective groups.<br>
Chuck<br>
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</span></font><font size="2"><font face="Tahoma, Verdana, Helvetica, Arial"><span style="font-size:10pt"><b>From:</b> <a href="owner-council@gnso.icann.org">owner-council@gnso.icann.org</a> [<a href="mailto:owner-council@gnso.icann.org">mailto:owner-council@gnso.icann.org</a>] <b>On Behalf Of </b>Mary Wong<br>
<b>Sent:</b> Tuesday, July 13, 2010 11:01 AM<br>
<b>Cc:</b> Council GNSO; Marika Konings<br>
<b>Subject:</b> Re: [council] Audiocast<br>
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</span></font><font size="2"><font face="Tahoma, Verdana, Helvetica, Arial"><span style="font-size:10pt">As do I, and thank Marika and the staff for finding and presenting the current options clearly.<br>
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</span></font><font size="2"><font face="Tahoma, Verdana, Helvetica, Arial"><span style="font-size:10pt">Will there be (or has there been) a general announcement to the various SGs about the 15 July trial, or should the Councillors inform their respective SGs? I ask also in case there are to be limits on the number of participants for this particular trial run.<br>
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</span></font><font size="2"><font face="Tahoma, Verdana, Helvetica, Arial"><span style="font-size:10pt">Cheers<br>
</span></font></font><font face="Calibri, Verdana, Helvetica, Arial"><span style="font-size:11pt"><br>
</span></font><font size="2"><font face="Tahoma, Verdana, Helvetica, Arial"><span style="font-size:10pt">Mary<br>
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</span></font><font color="#800080"><font size="2"><font face="Tahoma, Verdana, Helvetica, Arial"><span style="font-size:10pt"><b>Mary W S Wong<br>
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</span></font><font size="2"><font face="Tahoma, Verdana, Helvetica, Arial"><span style="font-size:10pt">Professor of Law & Chair, Graduate IP Programs<br>
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</span></font><font size="2"><font face="Tahoma, Verdana, Helvetica, Arial"><span style="font-size:10pt">Email: <a href="mwong@piercelaw.edu">mwong@piercelaw.edu</a><br>
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</span></font><font size="2"><font face="Tahoma, Verdana, Helvetica, Arial"><span style="font-size:10pt">Selected writings available on the Social Science Research Network (SSRN) at: <a href="http://ssrn.com/author=437584">http://ssrn.com/author=437584</a><br>
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>>> <br>
</span></font></font><font face="Calibri, Verdana, Helvetica, Arial"><span style="font-size:11pt"> <br>
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</span></font><font size="1"><font face="Tahoma, Verdana, Helvetica, Arial"><span style="font-size:8pt"><b>From: </b></span></font></font><font face="Calibri, Verdana, Helvetica, Arial"><span style="font-size:11pt"> </span></font><font size="1"><font face="Tahoma, Verdana, Helvetica, Arial"><span style="font-size:8pt">Olga Cavalli <<a href="olgacavalli@gmail.com">olgacavalli@gmail.com</a>></span></font></font><font face="Calibri, Verdana, Helvetica, Arial"><span style="font-size:11pt"> <br>
</span></font><font size="1"><font face="Tahoma, Verdana, Helvetica, Arial"><span style="font-size:8pt"><b>To:</b></span></font></font><font face="Calibri, Verdana, Helvetica, Arial"><span style="font-size:11pt"> </span></font><font size="1"><font face="Tahoma, Verdana, Helvetica, Arial"><span style="font-size:8pt">"Gomes, Chuck" <<a href="cgomes@verisign.com">cgomes@verisign.com</a>></span></font></font><font face="Calibri, Verdana, Helvetica, Arial"><span style="font-size:11pt"> <br>
</span></font><font size="1"><font face="Tahoma, Verdana, Helvetica, Arial"><span style="font-size:8pt"><b>CC:</b></span></font></font><font face="Calibri, Verdana, Helvetica, Arial"><span style="font-size:11pt"> </span></font><font size="1"><font face="Tahoma, Verdana, Helvetica, Arial"><span style="font-size:8pt">Marika Konings <<a href="marika.konings@icann.org">marika.konings@icann.org</a>>, Council GNSO <<a href="council@gnso.icann.org">council@gnso.icann.org</a>></span></font></font><font face="Calibri, Verdana, Helvetica, Arial"><span style="font-size:11pt"> <br>
</span></font><font size="1"><font face="Tahoma, Verdana, Helvetica, Arial"><span style="font-size:8pt"><b>Date: </b></span></font></font><font face="Calibri, Verdana, Helvetica, Arial"><span style="font-size:11pt"> </span></font><font size="1"><font face="Tahoma, Verdana, Helvetica, Arial"><span style="font-size:8pt">7/12/2010 10:24 PM</span></font></font><font face="Calibri, Verdana, Helvetica, Arial"><span style="font-size:11pt"> <br>
</span></font><font size="1"><font face="Tahoma, Verdana, Helvetica, Arial"><span style="font-size:8pt"><b>Subject: </b></span></font></font><font face="Calibri, Verdana, Helvetica, Arial"><span style="font-size:11pt"> </span></font><font size="1"><font face="Tahoma, Verdana, Helvetica, Arial"><span style="font-size:8pt">Re: [council] Audiocast</span></font></font><font face="Calibri, Verdana, Helvetica, Arial"><span style="font-size:11pt"> <br>
</span></font><font face="Times New Roman"><span style="font-size:12pt">I agree with the trial.<br>
Regards <br>
Olga<br>
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</span></font><font face="Times New Roman"><span style="font-size:12pt">2010/7/12 Gomes, Chuck <<a href="cgomes@verisign.com">cgomes@verisign.com</a>><br>
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</span></font><span style="font-size:11pt"><font color="#1F497D"><font face="Times New Roman">Thanks Marika. Assuming no Councilor objections, I support the trial run this coming Thursday. That will allow us to fulfill the resolution of starting the service this month and also to evaluate it after the meeting to help us refine future plans.<br>
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</font><font color="#1F497D"><font face="Times New Roman">Chuck<br>
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</font></span><font size="2"><font face="Times New Roman"><span style="font-size:10pt"><b>From:</b> <a href="owner-council@gnso.icann.org">owner-council@gnso.icann.org</a> [<a href="mailto:owner-council@gnso.icann.org">mailto:owner-council@gnso.icann.org</a>] <b>On Behalf Of </b>Marika Konings<br>
<b>Sent:</b> Monday, July 12, 2010 4:37 PM<br>
<b>To:</b> Council GNSO<br>
<b>Subject:</b> [council] Audiocast<br>
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</span></font><span style="font-size:11pt"><font face="Times New Roman">Dear All,<br>
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In response to Council Resolution on Enhancing the Transparency of GNSO Council Meetings (20100623-5), the GNSO Policy Staff has explored the different options available with the ICANN IT department to audiocast the GNSO Council meetings going forward. Below you will find an overview of the different options, including possible benefits / disadvantages and a proposed way forward to test and assess the recommended solution as soon as possible.<br>
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<b>1. Audiocast via Adobe Connect<br>
</b><u>Description</u>: The conference bridge would be connected via an Adobe Connect room (a separate Adobe Connect room from the GNSO Council Adobe Connect room) so that participants can listen to the audiocast via Adobe Connect. <br>
<u>Benefits:<br>
</u></font></span><font size="2"><font face="Wingdings"><span style="font-size:10pt">§ </span></font></font><font face="Times New Roman"><span style="font-size:11pt">Once system is in place, the GNSO Secretariat can set it up with the assistance of the operator for each conference call so that no additional IT support would be required.<br>
Potential disadvantages:<br>
</span></font><font size="2"><font face="Wingdings"><span style="font-size:10pt">§ </span></font></font><font face="Times New Roman"><span style="font-size:11pt">Short delay between real-time audio and audiocast<br>
</span></font><font size="2"><font face="Wingdings"><span style="font-size:10pt">§ </span></font></font><font face="Times New Roman"><span style="font-size:11pt">Requires use of proprietary software <br>
</span></font><font size="2"><font face="Wingdings"><span style="font-size:10pt">§ </span></font></font><font face="Times New Roman"><span style="font-size:11pt">Less suitable for low bandwidth participants<br>
</span></font><font size="2"><font face="Wingdings"><span style="font-size:10pt">§ </span></font></font><font face="Times New Roman"><span style="font-size:11pt">Requires Internet Connection<br>
<u>Cost:<br>
</u></span></font><font size="2"><font face="Wingdings"><span style="font-size:10pt">§ </span></font></font><font face="Times New Roman"><span style="font-size:11pt">Staff resources to set up Adobe Connect room connection for each meeting<br>
</span></font><font size="2"><font face="Wingdings"><span style="font-size:10pt">§ </span></font></font><font face="Times New Roman"><span style="font-size:11pt">One phone connection to audio bridge<br>
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<b>2. Separate teleconference-bridge for audiocast participants<br>
</b><u>Description:</u> set up a separate teleconference bridge for audiocast participants. All those on the separate teleconference bridge would then be connected to the Council audio bridge with a muted line.<br>
<u>Benefits:</u> <br>
</span></font><font size="2"><font face="Wingdings"><span style="font-size:10pt">§ </span></font></font><font face="Times New Roman"><span style="font-size:11pt">No delay in audiocast<br>
</span></font><font size="2"><font face="Wingdings"><span style="font-size:10pt">§ </span></font></font><font face="Times New Roman"><span style="font-size:11pt">No IT support required<br>
</span></font><font size="2"><font face="Wingdings"><span style="font-size:10pt">§ </span></font></font><font face="Times New Roman"><span style="font-size:11pt">No internet connection required<br>
<u>Potential disadvantages:<br>
</u></span></font><font size="2"><font face="Wingdings"><span style="font-size:10pt">§ </span></font></font><font face="Times New Roman"><span style="font-size:11pt">Requires operator / GNSO Secretariat support (e.g. dial-outs, connection problems)<br>
</span></font><font size="2"><font face="Wingdings"><span style="font-size:10pt">§ </span></font></font><font face="Times New Roman"><span style="font-size:11pt">Potential high costs depending on number of participants<br>
</span></font><font size="2"><font face="Wingdings"><span style="font-size:10pt">§ </span></font></font><font face="Times New Roman"><span style="font-size:11pt">No toll-free numbers available for all countries, although in this case dial-outs can be provided<br>
</span></font><font size="2"><font face="Wingdings"><span style="font-size:10pt">§ </span></font></font><font face="Times New Roman"><span style="font-size:11pt">Requires phone line<br>
<u>Cost:<br>
</u></span></font><font size="2"><font face="Wingdings"><span style="font-size:10pt">§ </span></font></font><font face="Times New Roman"><span style="font-size:11pt">Potentially high, depending on number of participants (toll-free numbers / dial-outs are provided for which the cost range per minute depending on country of origin)<br>
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<b>3. Audiocast through web-based interface (similar to how audiocast is provided during ICANN meetings)<br>
</b><u>Description: </u>A stream audio encoder will be set up along with a telephone hybrid. The audio from the conference call will be connected to the stream encoder so that whatever occurs on the conference call will be transmitted to the stream encoder. The stream encoder would them send this to our relay servers and the public could connect to those servers with the URL we provide.<br>
<u>Benefits: <br>
</u></span></font><font size="2"><font face="Wingdings"><span style="font-size:10pt">§ </span></font></font><font face="Times New Roman"><span style="font-size:11pt">Accessible to low bandwidth participants<br>
</span></font><font size="2"><font face="Wingdings"><span style="font-size:10pt">§ </span></font></font><font face="Times New Roman"><span style="font-size:11pt">No proprietary software required to run the audiocast<br>
<u>Potential disadvantages:<br>
</u></span></font><font size="2"><font face="Wingdings"><span style="font-size:10pt">§ </span></font></font><font face="Times New Roman"><span style="font-size:11pt">Approx. 15 second delay between real-time audio and audiocast<br>
</span></font><font size="2"><font face="Wingdings"><span style="font-size:10pt">§ </span></font></font><font face="Times New Roman"><span style="font-size:11pt">Resource intense as it would require IT support for every GNSO Council call to set up audiocast and monitor to ensure quality and continuity. <br>
</span></font><font size="2"><font face="Wingdings"><span style="font-size:10pt">§ </span></font></font><font face="Times New Roman"><span style="font-size:11pt">Requires Internet connection<br>
<u>Cost:<br>
</u></span></font><font size="2"><font face="Wingdings"><span style="font-size:10pt">§ </span></font></font><font face="Times New Roman"><span style="font-size:11pt">IT support time to set up for each call and monitor during the course of the meeting<br>
</span></font><font size="2"><font face="Wingdings"><span style="font-size:10pt">§ </span></font></font><font face="Times New Roman"><span style="font-size:11pt">Audio equipment<br>
</span></font><font size="2"><font face="Wingdings"><span style="font-size:10pt">§ </span></font></font><font face="Times New Roman"><span style="font-size:11pt">One phone connection to audio bridge<br>
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<b>4. Automated audiocast stream via web-site<br>
</b><u>Description:</u> A special software programme would be developed which would allow an operator to dial-in to the conference bridge and stream the software via a web control panel.<br>
<u>Benefits:<br>
</u></span></font><font size="2"><font face="Wingdings"><span style="font-size:10pt">§ </span></font></font><font face="Times New Roman"><span style="font-size:11pt">Accessible to low bandwidth participants<br>
</span></font><font size="2"><font face="Wingdings"><span style="font-size:10pt">§ </span></font></font><font face="Times New Roman"><span style="font-size:11pt">No propriety software required to run the audiocast <br>
</span></font><font size="2"><font face="Wingdings"><span style="font-size:10pt">§ </span></font></font><font face="Times New Roman"><span style="font-size:11pt">After initial development, easy to maintain and run by GNSO staff – no continuous IT support required<br>
</span></font><font size="2"><font face="Wingdings"><span style="font-size:10pt">§ </span></font></font><font face="Times New Roman"><span style="font-size:11pt">Apart from initial development, low costs<br>
<u>Potential disadvantages:<br>
</u></span></font><font size="2"><font face="Wingdings"><span style="font-size:10pt">§ </span></font></font><font face="Times New Roman"><span style="font-size:11pt">Approx. 15 second delay between real-time audio and audiocast<br>
</span></font><font size="2"><font face="Wingdings"><span style="font-size:10pt">§ </span></font></font><font face="Times New Roman"><span style="font-size:11pt">Requires Internet connection<br>
<u>Cost:<br>
</u></span></font><font size="2"><font face="Wingdings"><span style="font-size:10pt">§ </span></font></font><font face="Times New Roman"><span style="font-size:11pt">Initial development of software programme by IT team<br>
</span></font><font size="2"><font face="Wingdings"><span style="font-size:10pt">§ </span></font></font><font face="Times New Roman"><span style="font-size:11pt">One phone connection to audio bridge<br>
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<b><u>Recommendation:</u></b> Taking into the accessibility for audiocast participants; staff resources required to implement and maintain the system; and, the overall costs of the different options, ICANN Staff would like to propose to run a trial with the ‘automated audiocast stream via web-site’ option (option 4) to see whether this system would meet the needs identified by the GNSO Council. To this end, our IT Team is in the process of developing a prototype software programme that it hopes to try out during the next GNSO Council meeting on 15 July.</span><span style="font-size:12pt"> </span><span style="font-size:11pt">On the basis of this trial, ICANN Staff would be able to assess, based on feedback from the GNSO Council, audiocast participants and a technical assessment, whether additional changes or improvements are required. <br>
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We look forward to receiving your feedback and will be available to answer any questions you might have during our next meeting on 15 July. <br>
<br>
With best regards,<br>
<br>
Marika<br>
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