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<p class=MsoNormal><span style='font-family:"Calibri","sans-serif"'>GNSO
Council<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Calibri","sans-serif"'>Stakeholder
Group Leaders<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Calibri","sans-serif"'>Constituency
Leaders<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Calibri","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><u><span style='font-family:"Calibri","sans-serif"'>Subject:
Website Tools to Assist with Voting Remedies due to Abstentions, Absences, and
Vacancies<o:p></o:p></span></u></p>
<p class=MsoNormal><span style='font-family:"Calibri","sans-serif"'> <br>
Staff has just completed development of two new website tools to help
Councilors, SGs, and Constituencies navigate the new GNSO voting remedy
procedures related to abstentions, absences and vacancies. They are:
<br>
<br>
<b>1) Abstentions Procedures Visual Map: </b>A color graphic
depicting the steps required to exercise voting remedies due to abstentions,
absences, and vacancies; and<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Calibri","sans-serif"'><br>
<b>2) GNSO Council Abstention Notification Form: </b>An on-line
form to be completed by an SG/C officer notifying the<b><i><span
style='color:#632423'> </span></i></b>GNSO Secretariat of an intention to
execute a voting remedy related to a declared abstention. <br>
<br>
Both of these tools can be accessed from: <u><span style='color:blue'><a
href="http://gnso.icann.org/council/docs.html">http://gnso.icann.org/council/docs.html</a></span></u>
(see Abstentions Guidelines for the direct links).<br>
<br>
<b><u>Descriptions/Directions:<o:p></o:p></u></b></span></p>
<p class=MsoNormal><span style='font-family:"Calibri","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-family:"Calibri","sans-serif"'>The Visual
Map is an attempt to describe the conditions/steps required to exercise a
voting remedy of which there are three types: (a) voting direction, (b)
proxy, and (c) temporary alternate. You’ll notice that icons have
been added in key places which, when moused-over, will pop-up additional
explanations consistent with the actual procedures (<u><span style='color:blue'><a
href="http://gnso.icann.org/council/gnso-op-procedures-05aug10-en.pdf">http://gnso.icann.org/council/gnso-op-procedures-05aug10-en.pdf</a></span></u>).
<br>
<br>
At the bottom of the map, the block labeled “Abstentions Notification Form”
(see curved red lines) is a hyperlink to the online form, so that users do not
have to back-up to the preceding page. We will be adding an instruction
at the top of the form to make it clear that this form is to be completed ONLY
by a SG or Constituency officer. It is NOT completed by an
individual Councilor. <br>
<br>
Once submitted, the online form will automatically be forwarded to the
Secretariat with a confirmation to the sender. <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Calibri","sans-serif"'> <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Calibri","sans-serif"'>Given the
need to begin using these tools as early as the upcoming meeting on 26 August,
there was only time to perform limited testing. As a result, there
may be additional “tweaks” needed as we gain experience with the new
procedures. Staff remains open to any/all comments or
suggestions that you may have on either tool. <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Calibri","sans-serif"'><br>
For anyone who intends to utilize these new procedures for the upcoming Council
meeting and would like assistance with the emails/forms, please do not hesitate
to contact Ken Bour [ken.bour@verizon.net; 703-430-4059]. <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Calibri","sans-serif"'> <br>
Thanks, Liz Gasster<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Calibri","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-family:"Book Antiqua","serif"'><o:p> </o:p></span></p>
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