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<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Mary,<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Is it okay with you if I forward your message below to the
GCOT. They are looking at the Disclosure of Interest procedures again and might
want to consider improving the abstention language also.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Chuck<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
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<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><b><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> owner-council@gnso.icann.org
[mailto:owner-council@gnso.icann.org] <b>On Behalf Of </b>Mary Wong<br>
<b>Sent:</b> Saturday, September 25, 2010 11:34 AM<br>
<b>Cc:</b> Council GNSO; robert.hoggarth@icann.org; ken.bour@verizon.net<br>
<b>Subject:</b> RE: [council] Proxy Voting Procedures<o:p></o:p></span></p>
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<p class=MsoNormal><o:p> </o:p></p>
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<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>Thanks for the
prompt and helpful answer, Chuck. I actually agree and understand that the
inclusive language in 4.5.2(a), regarding examples of volitional absence, was
intended to also cover the sort of situations I'd raised (particularly when
read with the "either/or" voting universe contemplated
by 3.8.1.)<o:p></o:p></span></p>
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<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> <o:p></o:p></span></p>
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<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>The underlying
problem, as I see it, is that the actual language of 4.5.2(a) in two respects
creates potential uncertainty going forward (particularly some time down
the road when many of those involved in drafting and initially implementing
these new procedures are no longer on Council). These two respects are (1) the
use of the words "elects to refrain from ... voting" in 4.5.2(a)
(which implies a positive choice rather than one required by a necessary
absence); and (2) the examples used to illustrate possible basis for such a
choice. Although inclusive in nature, all three examples point toward instances
which relate to a Councillor's substantive inability to discharge
his/her duties responsibly. Either or both of these issues could
result - down the road - in possibly narrower interpretations of the abstention
voting procedures than we now are contemplating.<o:p></o:p></span></p>
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<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> <o:p></o:p></span></p>
</div>
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<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>Helpful though our
email discussions are, unfortunately they are not official minutes of a Council meeting
or formal resolutions of a Council discussion. It occurs to me
that issues of interpretation such as the one I raised could appropriately
be referred, as a matter of implementation oversight, to our Standing
Committee for a formal confirmation that this particular interpretation is
correct for the record.<o:p></o:p></span></p>
</div>
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<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> <o:p></o:p></span></p>
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<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>I'm not sure how we
are supposed to do this, but I'd be happy to draft and submit a brief motion
for Council consideration at the next meeting, if that's the way to do it.<o:p></o:p></span></p>
</div>
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<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> <o:p></o:p></span></p>
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<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>Thanks and cheers<o:p></o:p></span></p>
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<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>Mary <o:p></o:p></span></p>
</div>
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<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> <o:p></o:p></span></p>
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<div>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><strong><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif";color:purple'>Mary W
S Wong</span></strong><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'><o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><em><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>Professor of Law</span></em><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'><o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><em><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>Chair, Graduate IP
Programs</span></em><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'><o:p></o:p></span></p>
</div>
<address>UNIVERSITY OF NEW HAMPSHIRE SCHOOL OF LAW<o:p></o:p></address>
<address>Two White Street<o:p></o:p></address>
<address>Concord, NH 03301<o:p></o:p></address>
<address>USA<o:p></o:p></address>
<address>Email: <a href="mailto:mary.wong@law.unh.edu">mary.wong@law.unh.edu</a><o:p></o:p></address>
<address>Phone: 1-603-513-5143<o:p></o:p></address>
<address>Webpage: <a href="http://www.law.unh.edu/marywong/index.php">http://www.law.unh.edu/marywong/index.php</a><o:p></o:p></address>
<address>Selected writings available on the Social Science Research
Network (SSRN) at: <a href="http://ssrn.com/author=437584">http://ssrn.com/author=437584</a><o:p></o:p></address>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'><br>
<br>
>>> <o:p></o:p></span></p>
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<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><strong><span
style='font-size:8.0pt;font-family:"Tahoma","sans-serif"'>From: </span></strong><span
style='font-size:8.0pt;font-family:"Tahoma","sans-serif"'><o:p></o:p></span></p>
</td>
<td valign=top style='padding:.75pt .75pt .75pt .75pt'>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:8.0pt;font-family:"Tahoma","sans-serif"'>"Gomes,
Chuck" <cgomes@verisign.com><o:p></o:p></span></p>
</td>
</tr>
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<td valign=top style='padding:.75pt .75pt .75pt .75pt'>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><strong><span
style='font-size:8.0pt;font-family:"Tahoma","sans-serif"'>To:</span></strong><span
style='font-size:8.0pt;font-family:"Tahoma","sans-serif"'><o:p></o:p></span></p>
</td>
<td valign=top style='padding:.75pt .75pt .75pt .75pt'>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:8.0pt;font-family:"Tahoma","sans-serif"'>"Mary
Wong" <Mary.Wong@law.unh.edu><o:p></o:p></span></p>
</td>
</tr>
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<td valign=top style='padding:.75pt .75pt .75pt .75pt'>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><strong><span
style='font-size:8.0pt;font-family:"Tahoma","sans-serif"'>CC:</span></strong><span
style='font-size:8.0pt;font-family:"Tahoma","sans-serif"'><o:p></o:p></span></p>
</td>
<td valign=top style='padding:.75pt .75pt .75pt .75pt'>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:8.0pt;font-family:"Tahoma","sans-serif"'>"Council
GNSO" <council@gnso.icann.org>,
<robert.hoggarth@icann.org>, <ken.bour@verizon.net><o:p></o:p></span></p>
</td>
</tr>
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<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><strong><span
style='font-size:8.0pt;font-family:"Tahoma","sans-serif"'>Date: </span></strong><span
style='font-size:8.0pt;font-family:"Tahoma","sans-serif"'><o:p></o:p></span></p>
</td>
<td valign=top style='padding:.75pt .75pt .75pt .75pt'>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:8.0pt;font-family:"Tahoma","sans-serif"'>9/24/2010 6:08 PM<o:p></o:p></span></p>
</td>
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<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><strong><span
style='font-size:8.0pt;font-family:"Tahoma","sans-serif"'>Subject: </span></strong><span
style='font-size:8.0pt;font-family:"Tahoma","sans-serif"'><o:p></o:p></span></p>
</td>
<td valign=top style='padding:.75pt .75pt .75pt .75pt'>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:8.0pt;font-family:"Tahoma","sans-serif"'>RE: [council]
Proxy Voting Procedures<o:p></o:p></span></p>
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<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Mary,<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>I think you are missing something. In my opinion, if a
Councilor cannot make a meeting, the procedures apply, as long as there is
sufficient lead time to follow the procedures. What makes you think
that “</span><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>instances
where a Councilor simply cannot be at a meeting</span><span style='font-size:
11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>” are not covered? <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Note the following from Section 4.5:<o:p></o:p></span></p>
<p class=MsoListParagraph style='margin-right:3.0pt;text-indent:-.25in'><span
style='font-size:11.0pt;font-family:Symbol;color:#1F497D'>·</span><span
style='font-size:7.0pt;color:#1F497D'>
</span><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>“</span><span style='font-size:11.5pt'>When circumstances
regarding a potential voting abstention occur that would otherwise prevent a
Councilor from discharging his/her responsibilities (see Paragraph 4.5.2),
the Councilor’s appointing organization is provided a set of remedies (see
Paragraph 4.5.3) designed to enable its vote to be exercised.</span><span
style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>”<o:p></o:p></span></p>
<p class=MsoListParagraph style='margin-right:3.0pt;text-indent:-.25in'><span
style='font-size:11.0pt;font-family:Symbol;color:#1F497D'>·</span><span
style='font-size:7.0pt;color:#1F497D'>
</span><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>“</span><span style='font-size:11.5pt'>Circumstances may occur
when a Council member elects to refrain from participating and voting for
reasons that may include, but are not limited to . . .</span><span
style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>”
(Section 4.5.2.a) Please note the phrase “not limited to”. I
believe that “</span><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>instances
where a Councilor simply cannot be at a meeting</span><span style='font-size:
11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>” are covered here.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>BTW, I definitely do not view you as “being a pest”. It
is essential that we all learn the nuances of the new procedures so that we
can use them appropriately and as easily as possible.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Chuck<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<div style='border:none;border-left:solid blue 1.5pt;padding:0in 0in 0in 4.0pt'>
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<div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><b><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>
owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] <b>On Behalf
Of </b>Mary Wong<br>
<b>Sent:</b> Friday, September 24, 2010 11:07 AM<br>
<b>Cc:</b> Council GNSO; robert.hoggarth@icann.org; ken.bour@verizon.net<br>
<b>Subject:</b> Re: [council] Proxy Voting Procedures<o:p></o:p></span></p>
</div>
</div>
<p class=MsoNormal><o:p> </o:p></p>
<div>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>Hi,<o:p></o:p></span></p>
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<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> <o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>Besides the
procedural issue, my concern was, and is, the sense (from reviewing the new
Council operating procedures) that if a Councilor is going to be absent from
a vote, the only way he/she can actually get to vote
- assuming the issue is not one that relates specifically to a PDP
Bylaw, Council procedure or vacancy (which triggers the Absentee Voting
procedures in 4.4) - is on issues that dictate an abstention.<o:p></o:p></span></p>
</div>
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<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> <o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>The problem is
that 4.5 (on Abstentions) presuppose only 2 situations where an abstention is
justified: (1) volitional (where a Councillor "elects to refrain from participating
and voting", see 4.5.2(a); and (2) obligational (i.e. professional,
personal or political conflicts), see 4.5.2(b). These then trigger the
procedural remedies we've discussed (including a proxy vote).<o:p></o:p></span></p>
</div>
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<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> <o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>I
completely agree that Councilors are fully expected and required
(including in 4.5.1) to participate actively and discharge their duties
responsibly, such that instances of absent and/or proxy voting are minimized
and not encouraged. However, it seems to me that there will be instances
where a Councilor simply cannot be at a meeting, but fully wishes to vote on
a motion that is not one that triggers either 4.4 or 4.5. In other words,
he/she does not need to "elect to refrain" from voting, and is not
otherwise obligated to abstain.<o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> <o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>As currently
worded, neither 4.4 nor 4.5 (including the language on proxies) would seem to
cover this type of situation, which arguably could be handled via a
relatively straightforward proxy process.<o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> <o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>Am I missing
something, reading the procedures too narrowly, or ... ? (maybe being a pest?
:)<o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> <o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>Thanks and cheers<o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>Mary<o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> <o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>In such a case,
the new Operating Procedures do not seem to allow for a relatively simple -
but documented and accountable - mechanism by which such a case could be
handled through a proxy.<o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> <o:p></o:p></span></p>
</div>
<div>
<div>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><strong><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif";color:purple'>Mary
W S Wong</span></strong><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'><o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><em><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>Professor of Law</span></em><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'><o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><em><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>Chair, Graduate IP
Programs</span></em><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'><o:p></o:p></span></p>
</div>
<address><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>UNIVERSITY
OF NEW HAMPSHIRE SCHOOL OF LAW<o:p></o:p></span></address>
<address><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>Two
White Street<o:p></o:p></span></address>
<address><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>Concord,
NH 03301<o:p></o:p></span></address>
<address><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>USA<o:p></o:p></span></address>
<address><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>Email:
<a href="mailto:mary.wong@law.unh.edu">mary.wong@law.unh.edu</a><o:p></o:p></span></address>
<address><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>Phone:
1-603-513-5143<o:p></o:p></span></address>
<address><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>Webpage:
<a href="http://www.law.unh.edu/marywong/index.php">http://www.law.unh.edu/marywong/index.php</a><o:p></o:p></span></address>
<address><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>Selected
writings available on the Social Science Research Network (SSRN) at: <a
href="http://ssrn.com/author=437584">http://ssrn.com/author=437584</a><o:p></o:p></span></address>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'><br>
<br>
>>> <o:p></o:p></span></p>
</div>
<table class=MsoNormalTable border=0 cellpadding=0 style='margin-left:11.25pt;
background:#F3F3F3'>
<tr>
<td style='padding:.75pt .75pt .75pt .75pt'>
<div style='border:none;border-left:solid #050505 1.0pt;padding:0in 0in 0in 5.0pt'>
<table class=MsoNormalTable border=0 cellpadding=0 style='background:#F3F3F3'>
<tr>
<td valign=top style='padding:.75pt .75pt .75pt .75pt'>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><strong><span
style='font-size:8.0pt;font-family:"Tahoma","sans-serif"'>From: </span></strong><span
style='font-size:8.0pt;font-family:"Tahoma","sans-serif"'><o:p></o:p></span></p>
</td>
<td valign=top style='padding:.75pt .75pt .75pt .75pt'>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:8.0pt;font-family:"Tahoma","sans-serif"'>Stéphane Van
Gelder<stephane.vangelder@indom.com><o:p></o:p></span></p>
</td>
</tr>
<tr>
<td valign=top style='padding:.75pt .75pt .75pt .75pt'>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><strong><span
style='font-size:8.0pt;font-family:"Tahoma","sans-serif"'>To:</span></strong><span
style='font-size:8.0pt;font-family:"Tahoma","sans-serif"'><o:p></o:p></span></p>
</td>
<td valign=top style='padding:.75pt .75pt .75pt .75pt'>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:8.0pt;font-family:"Tahoma","sans-serif"'>"Gomes,
Chuck" <cgomes@verisign.com><o:p></o:p></span></p>
</td>
</tr>
<tr>
<td valign=top style='padding:.75pt .75pt .75pt .75pt'>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><strong><span
style='font-size:8.0pt;font-family:"Tahoma","sans-serif"'>CC:</span></strong><span
style='font-size:8.0pt;font-family:"Tahoma","sans-serif"'><o:p></o:p></span></p>
</td>
<td valign=top style='padding:.75pt .75pt .75pt .75pt'>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:8.0pt;font-family:"Tahoma","sans-serif"'>"Council
GNSO" <council@gnso.icann.org>,
<robert.hoggarth@icann.org>, <ken.bour@verizon.net><o:p></o:p></span></p>
</td>
</tr>
<tr>
<td valign=top style='padding:.75pt .75pt .75pt .75pt'>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><strong><span
style='font-size:8.0pt;font-family:"Tahoma","sans-serif"'>Date: </span></strong><span
style='font-size:8.0pt;font-family:"Tahoma","sans-serif"'><o:p></o:p></span></p>
</td>
<td valign=top style='padding:.75pt .75pt .75pt .75pt'>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:8.0pt;font-family:"Tahoma","sans-serif"'>9/8/2010 4:39
PM<o:p></o:p></span></p>
</td>
</tr>
<tr>
<td valign=top style='padding:.75pt .75pt .75pt .75pt'>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><strong><span
style='font-size:8.0pt;font-family:"Tahoma","sans-serif"'>Subject: </span></strong><span
style='font-size:8.0pt;font-family:"Tahoma","sans-serif"'><o:p></o:p></span></p>
</td>
<td valign=top style='padding:.75pt .75pt .75pt .75pt'>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:8.0pt;font-family:"Tahoma","sans-serif"'>Re: [council]
Proxy Voting Procedures<o:p></o:p></span></p>
</td>
</tr>
</table>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'>Thanks Chuck. I
had read that very article as I prepared for today's meeting yesterday, as
I was looking at the various links pertaining to absences and voting that
Glen sent to the Council list before this meeting. <o:p></o:p></p>
<div>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><o:p> </o:p></p>
</div>
<div>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'>I did not have
the same understanding as you re the requirement to request for a proxy in
advance of the meeting (where does it say that in sub-section i. below?). I
would argue that in Tim's case, the appointing organization, i.e. the RrSG,
had established a position. This was not 'stated' on the public Council
list, but article i. does not say this should be done in this way. I agree
there is ambiguity here and my intent is not to second-guess the decision
you made in today's meeting. But as this processes are still a bit new to
us all, I just want to make sure we iron out some of the wrinkles so that
if we have this type of situation again, we know how to handle it.<o:p></o:p></p>
</div>
<div>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><o:p> </o:p></p>
</div>
<div>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'>Thanks,<o:p></o:p></p>
</div>
<div>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><o:p> </o:p></p>
</div>
<div>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'>Stéphane<o:p></o:p></p>
</div>
<div>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><o:p> </o:p></p>
<div>
<div>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'>Le 8 sept. 2010
à 19:25, Gomes, Chuck a écrit :<o:p></o:p></p>
</div>
<p class=MsoNormal style='mso-margin-top-alt:0in;margin-right:0in;
margin-bottom:12.0pt;margin-left:0in'><o:p> </o:p></p>
<div>
<p><span style='font-family:"Calibri","sans-serif"'>Here is my response to
Stéphane’s question regarding the GNSO Operating Procedures (GOP)
requirements regarding proxy voting.</span><o:p></o:p></p>
<p><span style='font-family:"Calibri","sans-serif"'>Here is the applicable
excerpt from the GOP, Section 4.5.3.b, Remedies:</span><o:p></o:p></p>
<p><span style='color:black'>“Proxy Voting</span><o:p></o:p></p>
<div>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><br>
<o:p></o:p></p>
</div>
<p><span style='color:black'>The second method to be considered in avoiding
the consequences of an abstention is the use of proxy voting, where the
vote of an abstaining Councilor is transferred to another GNSO Councilor.</span><o:p></o:p></p>
<div>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><br>
<o:p></o:p></p>
</div>
<p><span style='color:black'>i. For abstentions declared by Councilors not
appointed by the Nominating Committee and where voting direction is not a viable
remedy, the appointing organization may transfer the vote of the abstaining
Councilor to: (1) the House Nominating Committee Appointee (NCA), (2)
another of its Constituency Councilors (where applicable), or (3) another
Councilor within the Stakeholder Group. The appointing organization must be
able to establish an affirmative or negative voting position, subject to
provisions contained in its Charter or Bylaws, on the applicable
measure/motion for which one of its Councilors has declared an intention to
abstain. The Councilor to whom the vote is transferred shall exercise a
vote in line with the appointing organization’s stated position. </span><o:p></o:p></p>
<p><span style='color:black'>ii. If an abstention is declared by a House
NCA, once formal notification has occurred pursuant to the procedures in
Paragraph 4.5.4-a, a proxy is automatically transferred to the GNSO
Council’s unaffiliated NCA (hereinafter Council NCA) and any vote cast will
be counted within the House to which the abstaining NCA is assigned. The
Council NCA may exercise only one proxy at a time; therefore, the first
abstention remedy properly transferred to the Council NCA, including all
measures/motions specified, takes precedence. It should be noted that,
because NCAs do not have an appointing organization, as defined in these procedures
(see Section 1.3.1), to provide specific voting direction, the Council NCA
may exercise his/her best judgment, including abstaining, on the matter at
issue. If the Council NCA abstains or does not cast a vote for any other
reason, no further remedies are available and the automatic proxy will be
nullified. The original House NCA will be recorded in the minutes as having
abstained from the vote.”</span><o:p></o:p></p>
<p><span style='color:black'>If I interpret the above correctly, for
proxies to have been allowed in today’s meeting the following would have
need to have happened in advance: </span> <span style='color:black'>The
appointing organization of</span> <span style='color:black'>the Councilor
who has to abstain (because of planned absence or other reasons)</span> <span
style='color:black'>“must be able to establish an affirmative or negative
voting position” and that would have needed to have sent to
Secretary. I believe Staff has prepared a template to</span> <span
style='color:black'>facilitate</span> <span style='color:black'>this.
That did not happen in any of the cases where proxies were requested today.</span><o:p></o:p></p>
<p><span style='color:black'>I cc’d Rob and Ken so that they can correct me
if my interpretation is in error.</span><o:p></o:p></p>
<p><span style='color:black'>Chuck</span><o:p></o:p></p>
</div>
</div>
</div>
</div>
</td>
</tr>
</table>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'><o:p> </o:p></span></p>
<p style='margin:0in;margin-bottom:.0001pt'><span style='font-size:10.0pt;
font-family:"Tahoma","sans-serif"'><o:p> </o:p></span></p>
<p style='margin:0in;margin-bottom:.0001pt'><span style='font-size:10.0pt;
font-family:"Arial","sans-serif"'>As of August 30, 2010, Franklin Pierce Law
Center has affiliated with the University of New Hampshire and is now known
as the <b><span style='color:#003399'>University of New Hampshire School
of Law</span><span style='color:#0000CC'>.</span></b><span style='color:#0000CC'> </span>Please
note that all email addresses have changed and now follow the convention:
firstname.lastname@law.unh.edu. For more information on the <b><span
style='color:#003399'>University of New Hampshire School of Law</span></b><span
style='color:#003399'>,</span> please visit </span><u><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'><a
href="http://law.unh.edu"><span style='font-family:"Arial","sans-serif"'>law.unh.edu</span></a></span></u><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> <o:p></o:p></span></p>
</div>
</div>
</td>
</tr>
</table>
<p class=MsoNormal style='margin:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'><o:p> </o:p></span></p>
<p style='margin:0in;margin-bottom:.0001pt'><o:p> </o:p></p>
<p style='margin:0in;margin-bottom:.0001pt'><span style='font-size:10.0pt;
font-family:"Arial","sans-serif"'>As of August 30, 2010, Franklin Pierce Law
Center has affiliated with the University of New Hampshire and is now known as
the <b><span style='color:#003399'>University of New Hampshire School of
Law</span><span style='color:#0000CC'>.</span></b><span style='color:#0000CC'> </span>Please
note that all email addresses have changed and now follow the convention:
firstname.lastname@law.unh.edu. For more information on the <b><span
style='color:#003399'>University of New Hampshire School of Law</span></b><span
style='color:#003399'>,</span> please visit </span><u><a
href="http://law.unh.edu"><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>law.unh.edu</span></a></u>
<o:p></o:p></p>
</div>
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