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<div class=WordSection1>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Chuck,<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>That is my understanding.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Thank you.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Glen<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<div>
<p class=MsoNormal><span lang=EN-US style='font-size:10.5pt;font-family:Consolas;
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.5pt;font-family:Consolas;
color:#1F497D'>Glen de Saint Géry<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.5pt;font-family:Consolas;
color:#1F497D'>GNSO Secretariat<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.5pt;font-family:Consolas;
color:#1F497D'><a href="mailto:gnso.secretariat@gnso.icann.org">gnso.secretariat@gnso.icann.org</a><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.5pt;font-family:Consolas;
color:#1F497D'><a href="http://gnso.icann.org">http://gnso.icann.org</a><o:p></o:p></span></p>
</div>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<div>
<div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0cm 0cm 0cm'>
<p class=MsoNormal><b><span lang=EN-US style='font-size:10.0pt;font-family:
"Tahoma","sans-serif"'>From:</span></b><span lang=EN-US style='font-size:10.0pt;
font-family:"Tahoma","sans-serif"'> Gomes, Chuck [mailto:cgomes@verisign.com] <br>
<b>Sent:</b> jeudi 21 octobre 2010 00:14<br>
<b>To:</b> Glen de Saint Géry; council@gnso.icann.org<br>
<b>Subject:</b> RE: [council] Scheduling Process for Cartagena<o:p></o:p></span></p>
</div>
</div>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal><span lang=EN-US style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Thanks Glen. Can I assume that the 15 November deadline
applies to all meetings in Cartagena including those that occur on the weekend
prior to the official start on Monday?<o:p></o:p></span></p>
<p class=MsoNormal><span lang=EN-US style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span lang=EN-US style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Chuck<o:p></o:p></span></p>
<p class=MsoNormal><span lang=EN-US style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<div style='border:none;border-left:solid blue 1.5pt;padding:0cm 0cm 0cm 4.0pt'>
<div>
<div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0cm 0cm 0cm'>
<p class=MsoNormal><b><span lang=EN-US style='font-size:10.0pt;font-family:
"Tahoma","sans-serif"'>From:</span></b><span lang=EN-US style='font-size:10.0pt;
font-family:"Tahoma","sans-serif"'> owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org]
<b>On Behalf Of </b>Glen de Saint Géry<br>
<b>Sent:</b> Wednesday, October 20, 2010 5:51 PM<br>
<b>To:</b> council@gnso.icann.org<br>
<b>Subject:</b> [council] Scheduling Process for Cartagena<br>
<b>Importance:</b> High<o:p></o:p></span></p>
</div>
</div>
<p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p>
<p class=MsoNormal><span lang=EN-US style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>Dear
All,<o:p></o:p></span></p>
<p class=MsoNormal><span lang=EN-US style='font-size:11.0pt;font-family:"Calibri","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span lang=EN-US style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>Please
note these deadlines and procedures for all document posting for the
Cartagena meetings.<span style='color:#1F497D'> </span><br>
<b><br>
What must be posted by the 15th of November? <br>
</b><br>
</span><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>The
document deadline policy adopted by the Board in Seoul provides, amongst other
things, that: "The Board has approved a single deadline for international
public meetings of 15 working days before the official opening of the meeting.”
Working days are defined as weekdays, with a calendar week representing
five working days. Public holidays are not treated as exceptions. The first day
of the meeting is the one on which the opening ceremony is held.<br>
<br>
The document deadline relates to the time at which the documentation is
available for public review and download.<br>
<br>
The document deadline applies to meeting agendas. Meeting agendas are defined
as an overview of all public sessions taking place within the conference venue,
both in the days before the official opening ceremony and after the final Board
meeting.<br>
<br>
That overview should include:</span><o:p></o:p></p>
<ul type=disc>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l1 level1 lfo1'><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>a
breakdown of topics to be discussed </span><o:p></o:p></li>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l1 level1 lfo1'><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>a
list of speakers/panelists split up according to relevant subject </span><o:p></o:p></li>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l1 level1 lfo1'><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>an
explanation of the session’s goals and expected outcomes </span><o:p></o:p></li>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l1 level1 lfo1'><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>hyperlinks
to relevant documentation.</span><o:p></o:p></li>
</ul>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'><br>
<b><span style='color:#FE0000'>NO FURTHER CHANGES TO THE SCHEDULE WILL BE
MADE AFTER THE 15TH OF NOVEMBER. </span></b>This does not include changes to
the <u>content</u> of session pages (i.e. agenda details or summary text).
Requests for changes after the 15th will be subject to the following
change-management process (NO EXCEPTIONS):</span><o:p></o:p></p>
<p style='margin-bottom:12.0pt'><b><u><span style='font-size:11.0pt;font-family:
"Calibri","sans-serif"'>Process for adding new sessions to the Meeting public
schedule less than 15 working days prior to the Meeting start<br>
</span></u></b><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'><br>
If a new session is to be added within the 15-day window, it must be urgent and
meet requirements, like:</span><o:p></o:p></p>
<ul type=disc>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l2 level1 lfo2'><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>A
failure to hold the meeting will endanger ICANN committed deliverables,
critical progress on an issue, or accomplishing something integral to
ICANN’s mission or is likely to:</span><o:p></o:p></li>
</ul>
<blockquote style='margin-top:5.0pt;margin-bottom:5.0pt'>
<blockquote style='margin-top:5.0pt;margin-bottom:5.0pt'>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>o
Create material legal liability;<br>
o Create an unacceptable negative accountability or transparency
perception; or<br>
o Create or cause financial losses.</span><o:p></o:p></p>
</blockquote>
</blockquote>
<ul type=disc>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l4 level1 lfo3'><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>The
meeting may not be organised in conflict with any previously identified
cross-community session that would cause a conflict for many attendees. </span><o:p></o:p></li>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l4 level1 lfo3'><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>All
the informational requirements of the meeting must be provided with (or as
soon as possible after) the initial request – including complete agenda,
required other information, and technical requirements. </span><o:p></o:p></li>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l4 level1 lfo3'><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>The
organiser provides clear and sufficiently detailed explanation of why the
meeting meets the criteria for a late addition.</span><o:p></o:p></li>
</ul>
<p class=MsoNormal style='margin-bottom:12.0pt'><span style='font-size:11.0pt;
font-family:"Calibri","sans-serif"'><br>
In cases where there are less than 5 working days before the start of a
meeting:</span><o:p></o:p></p>
<ol start=1 type=1>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l0 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>Sessions
added in this period must meet the requirements above. </span><o:p></o:p></li>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l0 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>Organisers
of meetings that meet the requirements must give 24 hours advance notice. </span><o:p></o:p></li>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l0 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>Meetings
added are subject to space and services availability </span><o:p></o:p></li>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l0 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>The
meeting may not be organised in conflict with any previously-identified
cross-community timeslot.</span><o:p></o:p></li>
</ol>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'><br>
The COO will make a decision on requests received, using the criteria above,
and provide a decision within 24 hours. </span><o:p></o:p></p>
<ul type=disc>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l3 level1 lfo5'><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>If
the request is rejected, reasons will be provided to interested community
members. In either case, the organiser will be notified. </span><o:p></o:p></li>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l3 level1 lfo5'><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>The
details of all meetings added or not added will be retained and published
in the interests of transparency and accountability of decision-making. </span><o:p></o:p></li>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l3 level1 lfo5'><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>If
the organiser wishes to have the request reconsidered, the reconsideration
will be handled by the Chair of the Public Participation committee of the
Board of ICANN.</span><o:p></o:p></li>
</ul>
<p class=MsoNormal><span lang=EN-US style='font-size:11.0pt;font-family:"Calibri","sans-serif"'><br>
Please feel free to contact me if you have any questions.<br>
<br>
Thank you.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>Kind
regards,<br>
<br>
Glen<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.5pt;font-family:Consolas;
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.5pt;font-family:Consolas;
color:#1F497D'>Glen de Saint Géry<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.5pt;font-family:Consolas;
color:#1F497D'>GNSO Secretariat<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.5pt;font-family:Consolas;
color:#1F497D'><a href="mailto:gnso.secretariat@gnso.icann.org"><span
style='color:#1F497D'>gnso.secretariat@gnso.icann.org</span></a><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.5pt;font-family:Consolas;
color:#1F497D'><a href="http://gnso.icann.org"><span style='color:#1F497D'>http://gnso.icann.org</span></a><o:p></o:p></span></p>
<p class=MsoNormal><o:p> </o:p></p>
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