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<p class=MsoNormal><span style='color:#1F497D'>Councilors,<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'>Please forward this to your
respective groups right away and solicit feedback prior to the Council meeting
this coming Thursday. This topic will be added to the agenda with two
objectives: 1) make any changes recommended; 2) initiate the procedures
immediately after the Council meeting.<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'>Chuck<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
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<p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> owner-council@gnso.icann.org
[mailto:owner-council@gnso.icann.org] <b>On Behalf Of </b>Glen de Saint Géry<br>
<b>Sent:</b> Monday, October 25, 2010 6:13 AM<br>
<b>To:</b> council@gnso.icann.org<br>
<b>Subject:</b> [council] Draft GNSO Council Election Procedures for the GNSO
Council Chair to be seated in Cartagena <o:p></o:p></span></p>
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<p class=MsoNormal><o:p> </o:p></p>
<p class=style2><span style='font-family:"Arial","sans-serif"'>Dear All,<br>
<br>
Please find the draft GNSO Council Election Procedures for the GNSO Council
Chair to be seated in Cartagena in December 2010.<br>
In addition, these procedures will be posted on pages:<br>
<br>
http://gnso.icann.org/<o:p></o:p></span></p>
<p class=MsoPlainText><span lang=FR style='font-size:12.0pt;font-family:"Arial","sans-serif"'><a
href="http://gnso.icann.org/elections/index.html"><span lang=EN-US>http://gnso.icann.org/elections/index.html</span></a></span><span
style='font-size:12.0pt;font-family:"Arial","sans-serif"'><o:p></o:p></span></p>
<p class=style2><span style='font-family:"Arial","sans-serif"'><br>
<b>DRAFT COUNCIL ELECTION PROCEDURES OCTOBER/ NOVEMBER 2010<br>
</b>Prepared 25 October 2010<o:p></o:p></span></p>
<p class=style1><span style='font-family:"Arial","sans-serif"'><br>
This document contains the GNSO Council Election Procedures for the GNSO Council
Chair to be seated in Cartagena in December 2010.<br>
<br>
<b>References</b><o:p></o:p></span></p>
<p class=style1 style='text-align:justify'><span style='font-family:"Arial","sans-serif"'><br>
• ICANN Bylaws (http://www.icann.org/en/general/bylaws.htm#X ) <o:p></o:p></span></p>
<p class=style1><span style='font-family:"Arial","sans-serif"'>Article X,
Section 3, paragraph 7. The GNSO Council shall select the GNSO Chair for a term
the GNSO Council specifies, but not longer than one year. Each House (as
described in Section 6 of this Article) shall select a Vice-Chair, who will be
a Vice-Chair of the whole of the GNSO Council, for a term the GNSO Council
specifies, but not longer than one year. The procedures for selecting the Chair
and any other officers are contained in the GNSO Operating Procedures. In the
event that the GNSO Council has not elected a GNSO Chair by the end of the
previous Chair's term, the Vice- Chairs will serve as Interim GNSO Co-Chairs
until a successful election can be held.<br>
• GNSO Council Operating Procedures approved on 5 August 2010
(http://gnso.icann.org/council/gnso-op-procedures-05aug10-en.pdf )<o:p></o:p></span></p>
<p class=style1><span style='font-family:"Arial","sans-serif"'>2.2 Officer
Elections: Chair and Vice-Chairs - The GNSO Council shall select the GNSO Chair
and two Vice Chairs as follows:<br>
a. The GNSO Chair shall be elected by a 60 percent vote of both houses. <br>
b. Each house will be allowed one candidate for GNSO Council Chair. A candidate
for GNSO Council Chair does not need to be a member of a house but must be a
member of the GNSO Council. Should a Chair be elected outside the houses that
Chair will be a non-voting Chair. <br>
i. All ballots will include the "none of the above" option. In the
event that this option gets 60 percent of both houses, each house will<br>
commence a new nomination period of not longer than 15 days. The election will
be rescheduled for no sooner than 30 days.<br>
ii. In the case of a tie the election will be rescheduled no sooner than 30
days. In the case of a second tie, each house will commence a new nomination
period of not longer than 15 days. The election will be rescheduled for no
sooner than 30 days.<br>
iii. The leading candidate will be defined as the one with the highest score.
For each candidate, determine the percentage of vote received in each house;
add these percentages to determine the score; the leader is the one with the
higher score. (Maximum score equals 200.)<br>
iv. In case neither candidate reaches the 60 percent of both houses threshold,
a second ballot will be held between the leader and "none of the
above."<br>
v. If the single candidate does not reach the 60 percent of both houses
threshold, then each house will commence a new nomination period of not longer
than 15 days. The election will be rescheduled for no sooner than 30 days.<br>
c. Each house shall select a Vice Chair within their respective houses. <br>
d. A Chair and Vice Chair may not be elected from the same Stakeholder Group. <br>
e. The Chair or Vice Chair shall retain their votes in their respective houses.
<br>
f. In the event that the GNSO Council has not elected a GNSO Council Chair by
the end of the previous Chair's term, the Vice-Chairs will serve as Interim <br>
GNSO Co-Chairs until a successful election can be held. <br>
g. The Council shall inform the Board and the Community appropriately and post
the election results on the GNSO website within 2 business days following the <br>
election.<o:p></o:p></span></p>
<p class=style2><b><u><span style='font-family:"Arial","sans-serif"'>Chair
Qualifications Summary<br>
</span></u></b><span style='font-family:"Arial","sans-serif"'><br>
Nominees must be members of the council at the time the election is held and not
necessarily at the time that the nominations are made. This means that:<b><o:p></o:p></b></span></p>
<p class=style1><span style='font-family:"Arial","sans-serif"'><br>
• A current council member who will not be in the new council is not eligible
to run for chair.<br>
• An incoming council member who is not currently in the council is eligible to
run for chair.<br>
<br>
Only current GNSO Council members are eligible to make nominations and second
nominations.<br>
<br>
<strong><u><span style='font-family:"Arial","sans-serif"'>Chair Nomination
Process</span></u></strong><br>
<br>
Per the GNSO Operating Procedures referenced above (Section 2.2.b): “Each house
will be allowed to nominate one candidate for GNSO Council Chair. Each house is
responsible for determining how to nominate its candidate.” To allow for the
possibility of a timely Council election process in Cartagena, each house is
asked to submit its nominee for Council chair for the term beginning at the end
of the 2010 ICANN annual meeting not later than <strong><span style='font-family:
"Arial","sans-serif"'>10, November 2010.</span></strong><o:p></o:p></span></p>
<p class=style1><span style='font-family:"Arial","sans-serif"'>Nominees shall
submit a candidacy statement in writing to the GNSO Secretariat
(gnso.secretariat@gnso.icann.org) as soon as possible after they have been
selected by their house and not later than 22:00 UTC on <strong><span
style='font-family:"Arial","sans-serif"'>12, November 2010.</span></strong><br>
<br>
A candidate for GNSO Council Chair does not need to be a member of the house
selecting the candidate. Should the non voting NCA be elected as chair he/she
would be a non-voting chair. The two houses may, separately, select the same
candidate from the nominee pool if they so wish.<br>
House nominations for Council Chair should be sent to
gnso.secretariat@icann.org. The GNSO Secretariat will send each House’s
nomination to the Council list as soon as it is received.<o:p></o:p></span></p>
<p class=style1><strong><u><span style='font-family:"Arial","sans-serif"'>Voting
Procedure</span></u></strong><span style='font-family:"Arial","sans-serif"'><br>
<br>
The candidates from each of the houses shall have the opportunity of meeting
with Council Members during the GNSO Council meeting on <strong><span
style='font-family:"Arial","sans-serif"'>18 November 2010.</span></strong><br>
The first round of voting for Council Chair will be held electronically from <strong><span
style='font-family:"Arial","sans-serif"'>19 November until 2 December 2010.</span></strong>
The GNSO Secretariat will announce the results of the first round of voting no
later than <strong><span style='font-family:"Arial","sans-serif"'>3 December
2010.</span></strong><br>
<br>
If no election of chair occurs in the first round of voting, the GNSO Operating
Procedures quoted above in Section 2.2.b will be followed.<br>
<u><br>
Seating of the New Chair</u><br>
<br>
Chuck Gomes, current GNSO Council chair, will serve as chair of the Council
meeting on 8 December 2010. The newly elected chair of the Council shall assume
responsibilities at the end of the 2010 ICANN Annual meeting or as soon as an
election occurs thereafter.<br>
<br>
If no chair has been elected by the end of the Annual meeting on 10 December
2010, the vice-chairs will assume the chair responsibilities as defined in the
Bylaws and a runoff will be scheduled as described in the GNSO Operating
Procedures.<br>
<br>
The winning candidate needs 60% of the votes of each house.<br>
<br>
The Council shall inform the Board and the Community appropriately and post the
election results on the GNSO website within 2 business days following the
election.<br>
<br>
(Note: The Election of Vice Chairs is house specific and will be defined
elsewhere)<o:p></o:p></span></p>
<p class=MsoPlainText><span style='font-size:12.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoPlainText><span style='font-size:12.0pt;font-family:"Arial","sans-serif"'>Please
let me know if you have any questions.<o:p></o:p></span></p>
<p class=MsoPlainText><span style='font-size:12.0pt;font-family:"Arial","sans-serif"'>Thank
you.<o:p></o:p></span></p>
<p class=MsoPlainText><span style='font-size:12.0pt;font-family:"Arial","sans-serif"'>Kind
regards,<o:p></o:p></span></p>
<p class=MsoPlainText><span style='font-size:12.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoPlainText><span style='font-size:12.0pt;font-family:"Arial","sans-serif"'>Glen<o:p></o:p></span></p>
<p class=MsoPlainText><span style='font-size:12.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoPlainText><span lang=FR style='font-size:12.0pt;font-family:"Arial","sans-serif"'>Glen
de Saint Géry<o:p></o:p></span></p>
<p class=MsoPlainText><span lang=FR style='font-size:12.0pt;font-family:"Arial","sans-serif"'>GNSO
Secretariat<o:p></o:p></span></p>
<p class=MsoPlainText><span lang=FR style='font-size:12.0pt;font-family:"Arial","sans-serif"'>gnso.secretariat@gnso.icann.org<o:p></o:p></span></p>
<p class=MsoPlainText><span lang=FR style='font-size:12.0pt;font-family:"Arial","sans-serif"'>http://gnso.icann.org<o:p></o:p></span></p>
<p class=MsoPlainText><span lang=FR style='font-size:12.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoPlainText><span lang=FR style='font-size:12.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
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