<html><head></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; ">Councillors,<div><br></div><div>Please see the message below from Philip Sheppard, Chair of the OSC.</div><div><br></div><div>Thanks,</div><div><br></div><div>Stéphane<br>
<br><div><div>Le 11 janv. 2011 à 12:15, Philip Sheppard a écrit :</div><br class="Apple-interchange-newline"><blockquote type="cite">
<div>
<div><font size="2" face="Arial"><span class="593225710-11012011">Stephane,</span></font></div>
<div><font size="2" face="Arial"><span class="593225710-11012011">at the OSC meeting
in Cartagena the OSC agreed to revisit the section of the op procedures covering
proxy votes.</span></font></div>
<div><font size="2" face="Arial"><span class="593225710-11012011">We have heard
informally some SGs found these troublesome while others found them
fine.</span></font></div>
<div><font size="2" face="Arial"><span class="593225710-11012011">The Non-commercial
SG have told us formally they do not fit with their internal
procedures.</span></font></div>
<div><font size="2" face="Arial"><span class="593225710-11012011"></span></font> </div>
<div><font size="2" face="Arial"><span class="593225710-11012011">Clearly all
procedures should be efficient and easy to administer.</span></font></div>
<div><font size="2" face="Arial"><span class="593225710-11012011">Proxy votes are
intended to ease the burden of council members not add to
it!</span></font></div>
<div><font size="2" face="Arial"><span class="593225710-11012011"></span></font> </div>
<div><font size="2" face="Arial"><span class="593225710-11012011">In order to
recommend change we need more substantive input then we have to
date.</span></font></div>
<div><font size="2" face="Arial"><span class="593225710-11012011">May I ask you
therefore to circulate this to council and request the following input from each
SG?</span></font></div>
<div><font size="2" face="Arial"><span class="593225710-11012011">We would like one
agreed response per SG please and a combined one from the nom-comm
appointees.</span></font></div>
<div><font size="2" face="Arial"><span class="593225710-11012011">Suggest 31 January
2011 as deadline.</span></font></div>
<div><font size="2" face="Arial"><span class="593225710-11012011"></span></font> </div>
<div><font size="2" face="Arial"><span class="593225710-11012011">Philip</span></font></div>
<div><font size="2" face="Arial"><span class="593225710-11012011">Chair
OSC</span></font></div>
<div><font size="2" face="Arial"><span class="593225710-11012011">------------------</span></font></div>
<div><font size="2" face="Arial"><span class="593225710-11012011">Questionnaire on
Council proxy votes procedure sections 4.4 and 4.5</span></font></div>
<div><font size="2" face="Arial"></font> </div>
<div><span class="593225710-11012011"><font size="2" face="Arial">1. Which SG are
you?</font></span></div>
<div><span class="593225710-11012011"><font size="2" face="Arial">2. Do you find the
current procedures for proxy votes fit for purpose? Yes or
No</font></span></div>
<div><span class="593225710-11012011"><font size="2" face="Arial">3. If No - what are
the problems?</font></span></div>
<div><span class="593225710-11012011"><font size="2" face="Arial">4. If No - what
specific changes would you like?</font></span></div>
<div><span class="593225710-11012011"><font size="2" face="Arial">5. Even if you
answered Yes, do you have any additional suggestion for making the proxy
votes easier to administer?</font></span></div>
<div><span class="593225710-11012011"><font size="2" face="Arial">6. Do you have any
other comments about the administrative ease of other voting procedures in
sections 4.4 or 4.5 eg absentee voting?</font></span></div>
<div><font size="2" face="Arial"></font> </div>
<div><span class="593225710-11012011"><font size="2" face="Arial">----------------------</font></span></div></div>
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