<html><head></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; ">Councillors, FYI.<div><br><div>
<span class="Apple-style-span" style="border-collapse: separate; color: rgb(0, 0, 0); font-family: Helvetica; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: 2; text-align: auto; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-border-horizontal-spacing: 0px; -webkit-border-vertical-spacing: 0px; -webkit-text-decorations-in-effect: none; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px; font-size: medium; "><div>Stéphane</div><div><br></div></span><br class="Apple-interchange-newline">
</div>
<div><br><div>Début du message réexpédié :</div><br class="Apple-interchange-newline"><blockquote type="cite"><div style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px;"><span style="font-family:'Helvetica'; font-size:medium; color:rgba(0, 0, 0, 1.0);"><b>De : </b></span><span style="font-family:'Helvetica'; font-size:medium;">"Xavier J. Calvez" <<a href="mailto:xavier.calvez@icann.org">xavier.calvez@icann.org</a>><br></span></div><div style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px;"><span style="font-family:'Helvetica'; font-size:medium; color:rgba(0, 0, 0, 1.0);"><b>Objet : </b></span><span style="font-family:'Helvetica'; font-size:medium;"><b>Rép : ICANN / Budget FY13 / SO-AC request process and template</b><br></span></div><div style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px;"><span style="font-family:'Helvetica'; font-size:medium; color:rgba(0, 0, 0, 1.0);"><b>Date : </b></span><span style="font-family:'Helvetica'; font-size:medium;">22 décembre 2011 20:48:36 HNEC<br></span></div><div style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px;"><span style="font-family:'Helvetica'; font-size:medium; color:rgba(0, 0, 0, 1.0);"><b>À : </b></span><span style="font-family:'Helvetica'; font-size:medium;">Marilyn Cade <<a href="mailto:marilynscade@hotmail.com">marilynscade@hotmail.com</a>>, Chris Chaplow <<a href="mailto:chris@andalucia.com">chris@andalucia.com</a>>, "<a href="mailto:gchynoweth@dyn.com">gchynoweth@dyn.com</a>" <<a href="mailto:gchynoweth@dyn.com">gchynoweth@dyn.com</a>>, "<a href="mailto:ocl@gih.com">ocl@gih.com</a>" <<a href="mailto:ocl@gih.com">ocl@gih.com</a>>, Lesley Cowley <<a href="mailto:lesley@nominet.org.uk">lesley@nominet.org.uk</a>>, Heather Dryden <<a href="mailto:heather.dryden@ic.gc.ca">heather.dryden@ic.gc.ca</a>>, "<a href="mailto:paf@cisco.com">paf@cisco.com</a>" <<a href="mailto:paf@cisco.com">paf@cisco.com</a>>, "<a href="mailto:robin@ipjustice.org">robin@ipjustice.org</a>" <<a href="mailto:robin@ipjustice.org">robin@ipjustice.org</a>>, Byron Holland <<a href="mailto:byron.holland@cira.ca">byron.holland@cira.ca</a>>, "<a href="mailto:tonyarholmes@btinternet.com">tonyarholmes@btinternet.com</a>" <<a href="mailto:tonyarholmes@btinternet.com">tonyarholmes@btinternet.com</a>>, "<a href="mailto:k.komaitis@strath.ac.uk">k.komaitis@strath.ac.uk</a>" <<a href="mailto:k.komaitis@strath.ac.uk">k.komaitis@strath.ac.uk</a>>, "<a href="mailto:dmaher@pir.org">dmaher@pir.org</a>" <<a href="mailto:dmaher@pir.org">dmaher@pir.org</a>>, Roelof Meijer <<a href="mailto:Roelof.Meijer@sidn.nl">Roelof.Meijer@sidn.nl</a>>, "<a href="mailto:junsec@wide.ad.jp">junsec@wide.ad.jp</a>" <<a href="mailto:junsec@wide.ad.jp">junsec@wide.ad.jp</a>>, "<a href="mailto:asterling@aamc.org">asterling@aamc.org</a>" <<a href="mailto:asterling@aamc.org">asterling@aamc.org</a>>, "Metalitz, Steven" <<a href="mailto:met@msk.com">met@msk.com</a>>, "<a href="mailto:stephane.vangelder@indom.com">stephane.vangelder@indom.com</a>" <<a href="mailto:stephane.vangelder@indom.com">stephane.vangelder@indom.com</a>>, "<a href="mailto:raul@lacnic.net">raul@lacnic.net</a>" <<a href="mailto:raul@lacnic.net">raul@lacnic.net</a>><br></span></div><div style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px;"><span style="font-family:'Helvetica'; font-size:medium; color:rgba(0, 0, 0, 1.0);"><b>Cc : </b></span><span style="font-family:'Helvetica'; font-size:medium;">Juan Ojeda <<a href="mailto:juan.ojeda@icann.org">juan.ojeda@icann.org</a>>, Aba Diakite <<a href="mailto:aba.diakite@icann.org">aba.diakite@icann.org</a>>, Janice Douma Lange <<a href="mailto:janice.lange@icann.org">janice.lange@icann.org</a>>, Robert Hoggarth <<a href="mailto:robert.hoggarth@icann.org">robert.hoggarth@icann.org</a>>, Julie Hedlund <<a href="mailto:julie.hedlund@icann.org">julie.hedlund@icann.org</a>>, Heidi Ullrich <<a href="mailto:Heidi.Ullrich@icann.org">Heidi.Ullrich@icann.org</a>>, Jeannie Ellers <<a href="mailto:jeannie.ellers@icann.org">jeannie.ellers@icann.org</a>>, Bart Boswinkel <<a href="mailto:bart.boswinkel@icann.org">bart.boswinkel@icann.org</a>>, Glen de Saint Géry <<a href="mailto:Glen@icann.org">Glen@icann.org</a>>, David Olive <<a href="mailto:david.olive@icann.org">david.olive@icann.org</a>><br></span></div><br>
<meta http-equiv="Content-Type" content="text/html; charset=Windows-1252"><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; color: rgb(0, 0, 0); font-size: 14px; font-family: Calibri, sans-serif; "><div><div><div>All,</div><div>Due to the late realization that various holiday celebration periods across the world stretch to mid January in some regions, we are suggesting to grant a grace a period to provide comments until January 31st. We are not changing the overall timeline, which was defined with a deadline of January 20th so that we can conclude the process in Cost Rica. Therefore, requests received after the deadline of January 20th during the grace period, will be processed after the comments received within the deadline, but will be accommodated nonetheless.</div><div><div><div>Thanks.</div><div><br></div><div>Sincerely,</div><div>Xavier</div><div><br></div><div>Xavier Calvez</div><div>ICANN – Internet Corporation for Assigned Names and Numbers</div></div><div>CFO</div><div>Office: +1 (310) 301-5838</div><div>Cell: +1 (805) 312-0052</div><div>E-fax: +1 (310) 957-2348</div><div><br></div><div>4676 Admiralty Way, Suite 330</div><div>Marina Del Rey, CA 90292</div></div></div></div><div><br></div><span id="OLK_SRC_BODY_SECTION"><div style="font-family:Calibri; font-size:11pt; text-align:left; color:black; BORDER-BOTTOM: medium none; BORDER-LEFT: medium none; PADDING-BOTTOM: 0in; PADDING-LEFT: 0in; PADDING-RIGHT: 0in; BORDER-TOP: #b5c4df 1pt solid; BORDER-RIGHT: medium none; PADDING-TOP: 3pt"><span style="font-weight:bold">From: </span> Xavier Calvez <<a href="mailto:xavier.calvez@icann.org">xavier.calvez@icann.org</a>><br><span style="font-weight:bold">Date: </span> Mon, 5 Dec 2011 12:23:40 -0800<br><span style="font-weight:bold">To: </span> Marilyn Cade <<a href="mailto:marilynscade@hotmail.com">marilynscade@hotmail.com</a>>, Chris Chaplow <<a href="mailto:chris@andalucia.com">chris@andalucia.com</a>>, "<a href="mailto:gchynoweth@dyn.com">gchynoweth@dyn.com</a>" <<a href="mailto:gchynoweth@dyn.com">gchynoweth@dyn.com</a>>, "<a href="mailto:ocl@gih.com">ocl@gih.com</a>" <<a href="mailto:ocl@gih.com">ocl@gih.com</a>>, Lesley Cowley <<a href="mailto:lesley@nominet.org.uk">lesley@nominet.org.uk</a>>, "<a href="mailto:raul@lacnic.com">raul@lacnic.com</a>" <<a href="mailto:raul@lacnic.com">raul@lacnic.com</a>>, Heather Dryden <<a href="mailto:heather.dryden@ic.gc.ca">heather.dryden@ic.gc.ca</a>>, "<a href="mailto:paf@cisco.com">paf@cisco.com</a>" <<a href="mailto:paf@cisco.com">paf@cisco.com</a>>, "<a href="mailto:robin@ipjustice.org">robin@ipjustice.org</a>" <<a href="mailto:robin@ipjustice.org">robin@ipjustice.org</a>>, Byron Holland <<a href="mailto:byron.holland@cira.ca">byron.holland@cira.ca</a>>, "<a href="mailto:tonyarholmes@btinternet.com">tonyarholmes@btinternet.com</a>" <<a href="mailto:tonyarholmes@btinternet.com">tonyarholmes@btinternet.com</a>>, "<a href="mailto:k.komaitis@strath.ac.uk">k.komaitis@strath.ac.uk</a>" <<a href="mailto:k.komaitis@strath.ac.uk">k.komaitis@strath.ac.uk</a>>, "<a href="mailto:dmaher@pir.org">dmaher@pir.org</a>" <<a href="mailto:dmaher@pir.org">dmaher@pir.org</a>>, Roelof Meijer <<a href="mailto:Roelof.Meijer@sidn.nl">Roelof.Meijer@sidn.nl</a>>, "<a href="mailto:junsec@wide.ad.jp">junsec@wide.ad.jp</a>" <<a href="mailto:junsec@wide.ad.jp">junsec@wide.ad.jp</a>>, "<a href="mailto:asterling@aamc.org">asterling@aamc.org</a>" <<a href="mailto:asterling@aamc.org">asterling@aamc.org</a>>, "Metalitz, Steven" <<a href="mailto:met@msk.com">met@msk.com</a>>, "<a href="mailto:stephane.vangelder@indom.com">stephane.vangelder@indom.com</a>" <<a href="mailto:stephane.vangelder@indom.com">stephane.vangelder@indom.com</a>><br><span style="font-weight:bold">Cc: </span> Juan Ojeda <<a href="mailto:juan.ojeda@icann.org">juan.ojeda@icann.org</a>>, Aba Diakite <<a href="mailto:aba.diakite@icann.org">aba.diakite@icann.org</a>>, Janice Douma Lange <<a href="mailto:janice.lange@icann.org">janice.lange@icann.org</a>>, Robert Hoggarth <<a href="mailto:robert.hoggarth@icann.org">robert.hoggarth@icann.org</a>>, Julie Hedlund <<a href="mailto:julie.hedlund@icann.org">julie.hedlund@icann.org</a>>, Heidi Ullrich <<a href="mailto:Heidi.Ullrich@icann.org">Heidi.Ullrich@icann.org</a>>, Jeannie Ellers <<a href="mailto:jeannie.ellers@icann.org">jeannie.ellers@icann.org</a>>, Bart Boswinkel <<a href="mailto:bart.boswinkel@icann.org">bart.boswinkel@icann.org</a>>, Glen de Saint Géry <<a href="mailto:Glen@icann.org">Glen@icann.org</a>>, David Olive <<a href="mailto:david.olive@icann.org">david.olive@icann.org</a>><br><span style="font-weight:bold">Subject: </span> ICANN / Budget FY13 / SO-AC request process and template<br></div><div><br></div><div><meta name="Title" content=""><meta name="Keywords" content=""><meta name="ProgId" content="Word.Document"><meta name="Generator" content="Microsoft Word 14"><meta name="Originator" content="Microsoft Word 14"><link rel="File-List" href="file:///Users/xavier.calvez/Library/Caches/TemporaryItems/msoclip/0clip_filelist.xml"><!--[if gte mso 9]><xml>
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<![endif]--><div style="color: rgb(0, 0, 0); font-size: 14px; font-family: Calibri, sans-serif; word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; "><div><div><div>All,</div><div><br></div><div>As a reminder, the SO-AC request process below pertains to the dedicated budget that is set aside from the overall ICANN budget to be able to take into account specific requests from the community for activities that are not already included in the recurring ICANN budget. </div><div>Please find below a revision to the timeline and process suggested to be retained for the FY 13 Budget "additional request process". We had originally suggested a deadline of December 9th for requests to be submitted, so that such requests are included in the Budget framework, currently scheduled to be posted on January 17th. Instead, we are now proposing to desynchronize the requests timeline from the publication of the framework, as described below. The revised deadline to submit additional requests is therefore January 20th 2012 as indicated in paragraph 3 below.</div><div><br></div><div><!--[if gte mso 9]><xml>
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<![endif]--><!--StartFragment--><div class="MsoNormal">The process we are suggesting to retain for FY 13 is as
follows:<o:p></o:p></div><p class="MsoListParagraphCxSpFirst" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><!--[if !supportLists]--><span style="mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span></span><!--[endif]-->Please complete the attached request template for
each individual new resource or activity that your community is requesting. The
form has been designed to give you an opportunity to describe in detail theactual scope of the activity you propose, how it relates to the current
Strategic Plan, and how the funds are to be implemented. <o:p></o:p></p><p class="MsoListParagraphCxSpFirst" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><br></p><p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><!--[if !supportLists]--><span style="mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span></span><!--[endif]-->We ask that you give consideration to the number
of requests and to the priority of the requests prior to submitting them. By
noting the respective priorities of your requests it will make it easier to evaluate the requests from various community groups. Indicating
all of them with a high priority will have the opposite effect to the one
desired: it will make it more difficult to take into account any of your
requests, and/or it will lead the ICANN staff to have to prioritize your
request, obviously less adequately than you would. <o:p></o:p></p><p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><br></p><p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><!--[if !supportLists]--><span style="mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span></span><!--[endif]-->Please send each completed request form to the <a href="mailto:controller@icann.org">controller@icann.org</a> mailbox by <b>January 20th 2012</b>.<span style="mso-spacerun:yes"> </span>Though all requests will be examined and processed, the requests will be
processed in the order they are received: the earlier your requests enter the
process, the more opportunity we collectively will have for review and consideration.<o:p></o:p></p><p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><br></p><p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><!--[if !supportLists]--><span style="mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span></span><!--[endif]-->Each request will be reviewed by a member of the
Finance within 48 hours of receipt for a first review to either (i) clarify elements of the request if need be, or (ii) acknowledge receipt.<o:p></o:p></p><p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><br></p><p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><!--[if !supportLists]--><span style="mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"><span style="mso-list:Ignore">5.<span style="font:7.0pt "Times New Roman"">
</span></span></span><!--[endif]-->All Additional requests will be aggregated for review and selection. A placeholder “additional requests" envelope will be included in the Framework for a total of US$0.5m for all requests. This is the amount that everyone should have in mind when submitting requests. Being a placeholder, we may decide, through the selection process, to change the amount of the envelope suggested for additional requests, dependent upon what conclusions the selection process (see below) reaches. If such is the case, the revised amount will be submitted for approval by the Board Finance Committee, and possibly by the Board.<o:p></o:p></p><p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><br></p><p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><!--[if !supportLists]--><span style="mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"><span style="mso-list:Ignore">6.<span style="font:7.0pt "Times New Roman""> </span></span></span>ICANN Staff will be suggesting a process to collectively determine which of the additional requests will be
retained and incorporated into the FY 13 Budget. The objective is to conclude the selection process with a final list of requests to be included in the budget by the end of the Costa Rica ICANN meeting.<o:p></o:p></p><p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><br></p><p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><!--[if !supportLists]--><span style="mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"><span style="mso-list:Ignore">7.<span style="font:7.0pt "Times New Roman"">
</span></span></span><!--[endif]-->The Board Finance Committee and ICANN Executive
Staff will have the opportunity to review the various requests and discuss them
as appropriate with community leaders throughout the entire budget process -
from publication of the Framework document through posting the draft Operating
Plan and Budget on 1 May 2012.<o:p></o:p></p><p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><br></p><p class="MsoListParagraphCxSpLast" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><!--[if !supportLists]--><span style="mso-bidi-font-family:Calibri;mso-bidi-theme-font:minor-latin"><span style="mso-list:Ignore">8.<span style="font:7.0pt "Times New Roman"">
</span></span></span><!--[endif]-->Requests that are approved by the ICANN Board will
be implemented in FY 13 in conjunction with the ICANN staff and community work.<o:p></o:p></p><div class="MsoNormal">Additionally, for newly approved travel support, community
leaders will still need to comply with the already established process of
filling out the ICANN Constituency Travel template prior to travel to an ICANN
meeting or approved alternate meeting.<o:p></o:p></div><div class="MsoNormal">Our Finance Team is committed to the transparency of the
objectives, outcomes and expenditures for each funded request.<span style="mso-spacerun:yes"> </span>Detailed implementation plans and finance
tracking of each activity and expenditure will greatly improve the likelihood
that we will achieve that transparency goal. <span style="mso-spacerun:yes"> </span>All approved requests will be located within a
“Community Support Services” budget category<span style="mso-spacerun:yes"> </span>and will be documented, tracked and expensed.
<span style="mso-spacerun:yes"> </span><o:p></o:p></div><div class="MsoNormal">If you have any questions about these processes or thetemplate, please contact the Finance Team through <a href="mailto:controller@icann.org">controller@icann.org</a>. This email address
will help us manage the documentation and review process and will ensure that
your questions are promptly addressed.</div></div><div>To ICANN policy support staff: at the next opportunity, please check with the addressees above that they have effectively received my email as this will be the first email to a number of them. Thank you.</div><div><br></div><div><br></div><div><div><div>Thanks.</div><div><br></div><div>Sincerely,</div><div>Xavier</div><div><br></div><div>Xavier Calvez</div><div>ICANN – Internet Corporation for Assigned Names and Numbers</div></div><div>CFO</div><div>Office: +1 (310) 301-5838</div><div>Cell: +1 (805) 312-0052</div><div>E-fax: +1 (310) 957-2348</div><div><br></div><div>4676 Admiralty Way, Suite 330</div><div>Marina Del Rey, CA 90292</div></div></div></div></div></div></span></div>
</blockquote></div><br></div></body></html>