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</o:shapelayout></xml><![endif]--></head><body lang=EN-GB link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>All,<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Whilst we have received a number of proxies, please do attend if at all possible. It will be inconvenient to say the least if we do not have a quorum.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>I will commit to running the meeting efficiently so that you are all able to get on with your other work as soon as possible.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Thanks,<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Jonathan<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0cm 0cm 0cm'><p class=MsoNormal><b><span lang=EN-US style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span lang=EN-US style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> Glen de Saint Géry [mailto:Glen@icann.org] <br><b>Sent:</b> 29 July 2013 22:53<br><b>To:</b> GNSO Council List<br><b>Subject:</b> [council] Requirements for GNSO Council meeting Thursday, 1 August at 15:00UTC<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><div><div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='font-family:"Arial","sans-serif"'>Dear Councillors, <o:p></o:p></span></p><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='font-family:"Arial","sans-serif"'>As a reminder for Thursday's Council meeting, 'In order for the GNSO Council to initiate a vote, a quorum must be present. <o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='font-family:"Arial","sans-serif"'>A quorum is a majority of voting members in each House, which must include at least one member of each Stakeholder Group'. </span><span lang=FR style='font-family:"Arial","sans-serif"'>Also note that, 'An absent Council member does not count toward quorum even if a proxy has been established. </span><span lang=EN-US style='font-family:"Arial","sans-serif"'>A Temporary Alternate (see Section 4.7-Temporary Alternate below) if present, would count toward quorum'. <br><br>Furthermore, as it concerns a vote to approve a PDP recommendation, absentee voting is allowed (but absentee voting does not affect quorum requirements). </span><span lang=FR style='font-family:"Arial","sans-serif"'>As noted in the operating procedures, 'Absentee ballots, when permitted, must be submitted within the announced time limit, which shall be 72 hours from the meeting’s adjournment. </span><span lang=EN-US style='font-family:"Arial","sans-serif"'>In exceptional circumstances, announced at the time of the vote, the Chair may reduce this time to 12 hours or extend the time to 7 calendar days, provided such amendment is verbally confirmed by all Vice-Chairs present'. <br><br>As it concerns a PDP vote, to approve a PDP Recommendation with a GNSO Supermajority it requires an affirmative vote of a GNSO Supermajority (A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council members of each House, or (b) three-fourths (3/4) of one House and a majority of the other House."). <o:p></o:p></span></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='font-family:"Arial","sans-serif"'> Please make the necessary arrangements if you are not able to be present on Thursday. The link to the form to be completed by a SG/C officer can be found here:<o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='font-family:"Arial","sans-serif"'><a href="http://gnso.icann.org/council/abstention-notification-form-en.htm"><span style='color:windowtext'>http://gnso.icann.org/council/abstention-notification-form-en.htm</span></a><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='font-family:"Arial","sans-serif"'>Thank you very much.<br>Kind regards,<br>Glen<o:p></o:p></span></p><p class=MsoNormal><span lang=FR-BE style='font-family:"Arial","sans-serif"'>Glen de Saint Géry<br>GNSO Secretariat<br><b><a href="mailto:gnso.secretariat@gnso.icann.org"><span style='color:windowtext'>gnso.secretariat@gnso.icann.org</span></a></b><br><b><a href="http://gnso.icann.org/"><span style='color:windowtext'>http://gnso.icann.org</span></a></b><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=FR-BE style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p></div></div></div></div></div></body></html>