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<p class="MsoNormal"><span lang="EN-US" style="font-family:"Arial",sans-serif;mso-fareast-language:FR">Dear Councillors,</span><span lang="EN-US" style="font-size:10.5pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
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<p><span lang="EN-US" style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">The </span><a href="http://gnso.icann.org/en/council/op-procedures-26mar14-en.pdf"><span lang="EN-US" style="font-size:11.0pt;font-family:"Arial",sans-serif">GNSO Operating
Procedure</span></a><span lang="EN-US" style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black"> foresees absentee voting (per Section 4.4.1 of the GNSO Operating Procedures) for the resolution below that was before the GNSO Council at its meeting
on 13 November 2014. Edward Morris was absent from the meeting and submitted an </span><a href="http://gnso.icann.org/mailing-lists/archives/council/msg16880.html"><span lang="EN-US" style="font-size:11.0pt;font-family:"Arial",sans-serif">absentee ballot</span></a><span lang="EN-US" style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">.
<br>
<br>
The <a href="http://gnso.icann.org/en/council/voting-op-procedures-wg-guidelines-13nov14-en.pdf">
Voting results</a> are:<br>
Contracted Party House: 7 votes in favour (100%)<br>
Non-Contracted Party House: 11 votes in favour and 2 votes against (84.6%)</span><span lang="EN-US" style="font-size:10.5pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p><b><span lang="EN-US" style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Changes to GNSO Operating Procedures & Working Group Guidelines to Address Issues relating to Waiver of Motion Deadlines, GNSO Council Voting<br>
Outside a Council Meeting & Working Group Consensus Levels</span></b><span lang="EN-US" style="font-size:10.5pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p><span lang="EN-US" style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">WHEREAS:</span><span lang="EN-US" style="font-size:10.5pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p><span lang="EN-US" style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">1. The GNSO Council has determined that:</span><span lang="EN-US" style="font-size:10.5pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p><span lang="EN-US" style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black"> a. the current GNSO Operating Procedures do not contain a specific provision on waiving the deadline to submit a motion for voting by the GNSO Council;</span><span lang="EN-US" style="font-size:10.5pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p><span lang="EN-US" style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black"> b. the current GNSO Operating Procedures also do not contain a specific provision that permits the Council to vote outside a meeting; and</span><span lang="EN-US" style="font-size:10.5pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p><span lang="EN-US" style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black"> c. the language relating to Consensus Levels in the current GNSO Working Group Guidelines, which form Annex I of the GNSO Operating Procedures, may <br>
require further clarification.</span><span lang="EN-US" style="font-size:10.5pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p><span lang="EN-US" style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">2. The GNSO Council requested that the Standing Committee on Improvements Implementation (SCI) consider:</span><span lang="EN-US" style="font-size:10.5pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p><span lang="EN-US" style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black"> a. whether there should be modifications to the GNSO Council Operating Procedures to address the issues of waiving the deadline for submission of a motion <br>
and allowing the Council to vote outside a meeting; and</span><span lang="EN-US" style="font-size:10.5pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p><span lang="EN-US" style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black"> b. whether the language relating to Consensus Levels in the GNSO Working Group Guidelines requires clarification.</span><span lang="EN-US" style="font-size:10.5pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p><span lang="EN-US" style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">3. The SCI developed language to be inserted in Section 3.3 (Notice of Meetings) of the GNSO Operating Procedures that provide for a waiver of the prescribed deadline <br>
for the submission of a new motion for voting by the GNSO Council in certain circumstances provided certain specified criteria are met. This recommendation will not affect <br>
the rules regarding the resubmission of a motion approved and added to section 4.3 of the GNSO Operating Procedures in March 2014.</span><span lang="EN-US" style="font-size:10.5pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p><span lang="EN-US" style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">4. In addition, the SCI developed procedures to be added as a new Section 4.10 (Voting Outside A Meeting) to the GNSO Operating Procedures that provide for the GNSO <br>
Council to be able to vote outside a meeting in certain circumstances provided certain specified criteria are met.</span><span lang="EN-US" style="font-size:10.5pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p><span lang="EN-US" style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">5. The SCI also developed clarifying language in the form of a footnote to be added to the Consensus Levels definitions in the GNSO Working Group Guidelines, pending a <br>
fuller review of all the GNSO Working Group Guidelines, which the SCI also recommends. </span><span lang="EN-US" style="font-size:10.5pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p><span lang="EN-US" style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">6. The revised GNSO Operating Procedures, including the proposed additions to the Working Group Guidelines, were put out for public comment for a period of a minimum <br>
of 21 days beginning on 17 September 2014 and ending on 08 October 2014 <br>
(see </span><a href="https://www.icann.org/public-comments/gnso-op-procedures-2014-09-17-en"><span lang="EN-US" style="font-size:11.0pt;font-family:"Arial",sans-serif">https://www.icann.org/public-comments/gnso-op-procedures-2014-09-17-en</span></a><span lang="EN-US" style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">), as required by the ICANN Bylaws.</span><span lang="EN-US" style="font-size:10.5pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p><span lang="EN-US" style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">7. As there were no comments received in the public forum the SCI deemed that no further changes were necessary nor was a public comment reply period needed.</span><span lang="EN-US" style="font-size:10.5pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p><span lang="EN-US" style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">RESOLVED</span><span lang="EN-US" style="font-size:10.5pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p><span lang="EN-US" style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">1. The GNSO Council adopts the revised Operating Procedures including the new provisions concerning the waiver of deadline for motions submitted for voting by <br>
the Council and the ability of the Council to vote outside a meeting - <br>
see </span><a href="https://www.icann.org/en/system/files/files/motion-waiver-proposal-16sep14-en.pdf"><span lang="EN-US" style="font-size:11.0pt;font-family:"Arial",sans-serif">https://www.icann.org/en/system/files/files/motion-waiver-proposal-16sep14-en.pdf</span></a><span lang="EN-US" style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black"> <br>
and </span><a href="https://www.icann.org/en/system/files/files/outside-voting-proposal-16sep14-en.pdf"><span lang="EN-US" style="font-size:11.0pt;font-family:"Arial",sans-serif">https://www.icann.org/en/system/files/files/outside-voting-proposal-16sep14-en.pdf</span></a><span lang="EN-US" style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black"> respectively;</span><span lang="EN-US" style="font-size:10.5pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p><span lang="EN-US" style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">2. The GNSO Council adopts the additional footnote language clarifying the Consensus Levels in the GNSO Working Group Guidelines – <br>
see </span><a href="https://www.icann.org/en/system/files/files/consensus-levels-proposal-16sep14-en.pdf"><span lang="EN-US" style="font-size:11.0pt;font-family:"Arial",sans-serif">https://www.icann.org/en/system/files/files/consensus-levels-proposal-16sep14-en.pdf</span></a><span lang="EN-US" style="font-size:10.5pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p><span lang="EN-US" style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">3. The GNSO Council thanks the SCI for its work on these matters and agrees to consider the SCI’s request that the current language concerning Consensus Levels <br>
in the GNSO Working Group Guidelines be more fully reviewed and revised as part of a broader exercise in reviewing all the GNSO Operating Procedures, including <br>
the Working Group Guidelines; and</span><span lang="EN-US" style="font-size:10.5pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span lang="EN-US" style="font-family:"Arial",sans-serif;color:black">4. The GNSO Council instructs ICANN staff to post the new version of the GNSO Operating Procedures and GNSO Working Group Guidelines, effective immediately upon adoption.<br>
<br>
Please let me know if you have any questions.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-family:"Arial",sans-serif;color:black">Thank you.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black">Kind regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black">Glen<br>
<br>
Glen de Saint Géry <br>
</span><a href="mailto:gnso.secretariat@gnso.icann.org"><span style="font-family:"Arial",sans-serif">gnso.secretariat@gnso.icann.org</span></a><span style="font-family:"Arial",sans-serif;color:black">
</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><a href="http://gnso.icann.org"><span style="font-family:"Arial",sans-serif">http://gnso.icann.org</span></a><span style="color:black"><o:p></o:p></span></p>
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