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<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D">Dear All,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D">Reminder : Please let me know if you will have issues voting by electronic ballot.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D">The ballots will come from tally@icann.org<o:p></o:p></span></p>
<p class="MsoNormal"><a name="_MailEndCompose"><span lang="EN-US" style="color:#1F497D"><o:p> </o:p></span></a></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D">Thank you,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D">Glen<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="FR-BE" style="font-size:10.0pt;font-family:"Arial",sans-serif">Dear Councillors<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="FR-BE" style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif">The Council approved at the meeting on 11 December 2014, Voting Outside a Meeting, as described in Section 4.10 in the revised
<a href="http://gnso.icann.org/en/council/op-procedures-13nov14-en.pdf">GNSO Operating Procedures</a> for the
</span><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif;mso-fareast-language:FR-BE">Council’s reply comment on the Nominating Committee Recommendations from the Board Working Group.<br>
<br>
The proposed timeline for this vote is:<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif;mso-fareast-language:FR-BE"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="margin-bottom:12.0pt;text-indent:-18.0pt;mso-list:l1 level1 lfo2">
<![if !supportLists]><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif;mso-fareast-language:FR-BE"><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif;mso-fareast-language:FR-BE">31 December 2014 23:59 UTC Final Council reply comment</span></b><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif;mso-fareast-language:FR-BE">
on the Nominating Committee Recommendations from the Board Working Group submitted to the Council mailing list.<br>
</span><b><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif">Tony Holmes</span></b><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif"> to hold the pen on refining the
<a href="http://gnso.icann.org/en/correspondence/council-comment-nomcom-recommendations-02dec14-en.pdf">
comment</a> up to 31 December 2014.</span><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif;mso-fareast-language:FR-BE"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-bottom:12.0pt;text-indent:-18.0pt;mso-list:l1 level1 lfo2">
<![if !supportLists]><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif;mso-fareast-language:FR-BE"><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif;mso-fareast-language:FR-BE">Voting by electronic ballot<span style="color:#1F497D">:</span>
<span style="color:#1F497D"><br>
</span><b>Voting Opens Saturday, 3 January 2015</b> <br>
<br>
<b>Voting <span style="color:#1F497D">C</span>loses on Tuesday 6 January 2015 at 23:59 UTC</b>.<br>
If you foresee any connectivity issues during this period, please let me know so that alternate arrangements can be made.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-bottom:12.0pt;text-indent:-18.0pt;mso-list:l1 level1 lfo2">
<![if !supportLists]><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif"><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif">9 January 2015 Comments submitted to the public comment
<a href="https://www.icann.org/public-comments/bwg-nomcom-2014-08-21-en"><span style="color:windowtext">forum</span></a>
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-18.0pt;mso-list:l1 level1 lfo2"><![if !supportLists]><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif;mso-fareast-language:FR-BE"><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif;mso-fareast-language:FR-BE">All Council members, except the non-voting Nominating Committee Appointee are eligible to vote.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif;mso-fareast-language:FR-BE"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif"><a href="http://gnso.icann.org/en/council/op-procedures-13nov14-en.pdf">4. 10. 2</a> Determination; Notice. Voting outside a meeting may only occur when all of
the following conditions are met:<o:p></o:p></span></p>
<p class="MsoPlainText" style="margin-left:36.0pt;text-indent:-18.0pt;mso-list:l0 level1 lfo4">
<![if !supportLists]><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif"><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif">The GNSO Chair determines, after discussion with Council members, that the issue will have been adequately discussed and sufficient time given to each
Stakeholder Group and Constituency to consider the issue by the time the vote is called;<o:p></o:p></span></p>
<p class="MsoPlainText"><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif"> b. The GNSO Chair determines, after discussion with Council members, that the Council’s regular meeting schedule would make it difficult to resolve the
issue without scheduling an extra meeting and this would be impractical in light of the circumstances at that time;
<o:p></o:p></span></p>
<p class="MsoPlainText"><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif"> c. No Councilor objects to the vote being taken outside a regularly scheduled Council meeting; and<o:p></o:p></span></p>
<p class="MsoPlainText"><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif"> d. The GNSO Chair provides at least seven (7) calendar days’ advance notice of the vote, along with notice of the beginning and ending day and hour of
the voting period (in UTC), which period shall not be less than four (4) calendar days.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif;mso-fareast-language:FR-BE"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif;mso-fareast-language:FR-BE"><a href="http://gnso.icann.org/en/council/op-procedures-13nov14-en.pdf">4. 10.3.1</a> Guidelines for Voting Outside a Meeting<o:p></o:p></span></p>
<p class="MsoPlainText"><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif">As with votes taken during a regularly scheduled GNSO Council meeting, all votes taken outside a meeting will:<o:p></o:p></span></p>
<p class="MsoPlainText"><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif">a. Be open (i.e., not by secret ballot);<o:p></o:p></span></p>
<p class="MsoPlainText"><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif">b. Allow for the inclusion of voting statements in accordance with Section 4.3.2 of these Operating Procedures; and<o:p></o:p></span></p>
<p class="MsoPlainText"><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif">c. Have their outcomes published and recorded, with accompanying voter statements, if any, as minutes for purposes of formal record keeping. These items<o:p></o:p></span></p>
<p class="MsoPlainText"><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif">are to be prepared and approved in accordance with Section 3.5 of these Operating Procedures, except that the relevant time period shall commence with the ending
of the voting period. <o:p></o:p></span></p>
<p class="MsoPlainText"><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif">4.10.3.2 Voting outside a meeting should normally be by electronic means. Methods used to transmit and record votes taken outside of meetings shall be authenticated
and verifiable using the same criteria and applying the same standards as those used for absentee ballots under Section 4.4.3 of these Operating Procedures.<br>
<br>
Please let me know if you have any questions.<o:p></o:p></span></p>
<p class="MsoPlainText"><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif">Thank you.<o:p></o:p></span></p>
<p class="MsoPlainText"><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif">Kind regards,<o:p></o:p></span></p>
<p class="MsoPlainText"><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif">Glen<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="FR-BE" style="font-size:10.0pt;font-family:"Arial",sans-serif;mso-fareast-language:FR-BE">Glen de Saint Géry<br>
GNSO Secretariat<br>
<b><a href="mailto:gnso.secretariat@gnso.icann.org">gnso.secretariat@gnso.icann.org</a></b><br>
<b><a href="http://gnso.icann.org/">http://gnso.icann.org</a></b><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="FR-BE" style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
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