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<div>For your information, please find below the Board Resolution concerning next steps for the EWG Final Report on Next Generation Registration Directory Services which was adopted by the ICANN Board on 26 April.</div>
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<div>Also, at the same meeting, the ICANN Board approved the GNSO Council Special Community Requests which have now been integrated into the core budget (see <a href="https://www.icann.org/en/system/files/files/community-requests-fy16-28apr15-en.docx">https://www.icann.org/en/system/files/files/community-requests-fy16-28apr15-en.docx</a>). </div>
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<div>Best regards,</div>
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<div>Marika</div>
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<div><a href="https://www.icann.org/resources/board-material/resolutions-2015-04-26-en#1.f">https://www.icann.org/resources/board-material/resolutions-2015-04-26-en#1.f</a> </div>
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<h4>Next Steps for the EWG Final Report on Next Generation Registration Directory Services</h4>
<p>Whereas, in 2012, the Board <a href="https://features.icann.org/2012-11-08-whois-policy-review-team-report">
adopted</a> a two-pronged approach to address the recommendations of the <abbr title="WHOIS (pronounced "who is"; not an acronym)">
WHOIS</abbr> Review Team, calling for <abbr title="Internet Corporation for Assigned Names and Numbers">
ICANN</abbr> to (i) continue to fully enforce existing consensus policy and contractual conditions relating to
<abbr title="WHOIS (pronounced "who is"; not an acronym)">WHOIS</abbr>, and (ii) create an expert working group to determine the fundamental purpose and objectives of collecting, maintaining and providing access to
<abbr title="generic Top Level Domain">gTLD</abbr> registration data, to serve as a foundation for a Board-initiated
<abbr title="Generic Names Supporting Organization">GNSO</abbr> policy development process (<abbr title="Policy Development Process">PDP</abbr>).</p>
<p>Whereas, in 2014, the Expert Working Group on Next Generation Registration Directory Services (EWG) delivered its
<a href="https://www.icann.org/en/system/files/files/final-report-06jun14-en.pdf">
Final Report</a> [PDF, 5.12 MB] to the Board with its recommended model and principles to serve as the foundation for the
<abbr title="Generic Names Supporting Organization">GNSO</abbr> <abbr title="Policy Development Process">
PDP</abbr>.</p>
<p>Whereas, an informal group of Board members and <abbr title="Generic Names Supporting Organization">
GNSO</abbr> Councilors collaborated and developed a proposed <a href="https://community.icann.org/download/attachments/49359634/EWG-Process%20Group%20Final%20Framework%202-4-15.pdf?version=1&modificationDate=1428939851000&api=v2">
framework</a> [PDF, 612 KB] to provide guidance to the <abbr title="Generic Names Supporting Organization">
GNSO</abbr> <abbr title="Policy Development Process">PDP</abbr> for the examination of the EWG's recommended models and principles for the next generation registration directory services to replace
<abbr title="WHOIS (pronounced "who is"; not an acronym)">WHOIS</abbr>.</p>
<p>Resolved (2015.04.26.09), the Board thanks the EWG for the significant effort and work exerted that produced the proposed model for a next generation registration directory services as reflected in its
<a href="https://www.icann.org/en/system/files/files/final-report-06jun14-en.pdf">
Final Report</a> [PDF, 5.12 MB].</p>
<p>Resolved (2015.04.26.10), the Board reaffirms its request for a Board-initiated
<abbr title="Generic Names Supporting Organization">GNSO</abbr> policy development process to define the purpose of collecting, maintaining and providing access to
<abbr title="generic Top Level Domain">gTLD</abbr> registration data, and consider safeguards for protecting data, using the recommendations in the
<a href="https://www.icann.org/en/system/files/files/final-report-06jun14-en.pdf">
Final Report</a> [PDF, 5.12 MB] as an input to, and, if appropriate, as the foundation for a new
<abbr title="generic Top Level Domain">gTLD</abbr> policy;</p>
<p>Resolved (2015.04.26.11), the Board directs that a new Preliminary Issue Report that follows this
<a href="https://community.icann.org/download/attachments/49359634/EWG-Process%20Group%20Final%20Framework%202-4-15.pdf?version=1&modificationDate=1428939851000&api=v2">
framework</a> [PDF, 612 KB] be prepared and delivered to the <abbr title="Generic Names Supporting Organization">
GNSO</abbr>;</p>
<p>Resolved (2015.04.26.12), the Board commits to forming a group of Board members that will (i) liaise with the
<abbr title="Generic Names Supporting Organization">GNSO</abbr> on the policy development process to examine the EWG's recommended model and propose policies to support the creation of the next generation registration directory services, and (ii) oversee the
implementation of the remaining projects arising from the <a href="https://www.icann.org/en/about/aoc-review/whois/implementation-action-08nov12-en.pdf">
Action Plan</a> [PDF, 119 KB] adopted by the Board in response to the <abbr title="WHOIS (pronounced "who is"; not an acronym)">
WHOIS</abbr> Review Team's recommendations. The Board directs the Board Governance Committee to begin the process for identifying a recommendation of a slate of Board members to do this work.</p>
<a name="1.f.rationale" id="1.f.rationale"></a>
<h4><em>Rationale for Resolutions 2015.04.26.09-2015.04.26.12</em></h4>
<p><strong>Why the Board is addressing the issue?</strong></p>
<p>This resolution continues the Board's attention to the implementation of the <a href="https://www.icann.org/en/about/aoc-review/whois/implementation-action-08nov12-en.pdf">
Action Plan</a> [PDF, 119 KB] adopted by the Board in response to the <abbr title="WHOIS (pronounced "who is"; not an acronym)">
WHOIS</abbr> Review Team's <a href="https://www.icann.org/en/system/files/files/final-report-06jun14-en.pdf">
recommendations</a> [PDF, 5.12 MB]. The resolution adopted today adopts a <a href="https://community.icann.org/download/attachments/49359634/EWG-Process%20Group%20Final%20Framework%202-4-15.pdf?version=1&modificationDate=1428939851000&api=v2">
framework</a> [PDF, 612 KB] to conduct a board-initiated <abbr title="Generic Names Supporting Organization">
GNSO</abbr> policy development process to refine the purpose of collecting, maintaining and providing access to
<abbr title="generic Top Level Domain">gTLD</abbr> registration data, and consider safeguards for protecting data, using the recommendations of the Expert Working Group's
<a href="https://www.icann.org/en/system/files/files/final-report-06jun14-en.pdf">
Final Report</a> [PDF, 5.12 MB] as an input to, if appropriate, to serve as the foundation for a new
<abbr title="generic Top Level Domain">gTLD</abbr> policy.</p>
<p><strong>What is the proposal being considered?</strong></p>
<p>Under the Affirmation of Commitments (AoC), <abbr title="Internet Corporation for Assigned Names and Numbers">
ICANN</abbr> is committed to enforcing its existing policy relating to <abbr title="WHOIS (pronounced "who is"; not an acronym)">
WHOIS</abbr> (subject to applicable laws), which "requires that <abbr title="Internet Corporation for Assigned Names and Numbers">
ICANN</abbr> implement measures to maintain timely, unrestricted and public access to accurate and complete
<abbr title="WHOIS (pronounced "who is"; not an acronym)">WHOIS</abbr> information…." The AoC obligates
<abbr title="Internet Corporation for Assigned Names and Numbers">ICANN</abbr> to organize no less frequently than every three years a community review of
<abbr title="WHOIS (pronounced "who is"; not an acronym)">WHOIS</abbr> policy and its implementation to assess the extent to which
<abbr title="WHOIS (pronounced "who is"; not an acronym)">WHOIS</abbr> policy is effective and its implementation meets the legitimate needs of law enforcement and promotes consumer trust. Under this timeline, the second
<abbr title="WHOIS (pronounced "who is"; not an acronym)">WHOIS</abbr> Review Team is to be convened in late 2015.</p>
<p>In 2012, in response to the recommendations of the first <abbr class="" title="WHOIS (pronounced "who is"; not an acronym)">
WHOIS</abbr> Review Team, the Board adopted a two-prong approach that simultaneously directed
<abbr class="" title="Internet Corporation for Assigned Names and Numbers">ICANN</abbr> to (1) implement improvements to the current
<abbr title="WHOIS (pronounced "who is"; not an acronym)">WHOIS</abbr> system based on the
<a href="https://www.icann.org/en/about/aoc-review/whois/implementation-action-08nov12-en.pdf">
Action Plan</a> [PDF, 119 KB] that was based on the recommendations of the <abbr title="WHOIS (pronounced "who is"; not an acronym)">
WHOIS</abbr> Review Team, and (2) launch a new effort, achieved through the creation of the Expert Working Group, to focus on the purpose and provision of
<abbr title="generic Top Level Domain">gTLD</abbr> directory services, to serve as the foundation of a Board-initiated
<abbr title="Generic Names Supporting Organization">GNSO</abbr> policy development process (<abbr title="Policy Development Process">PDP</abbr>).</p>
<p>The Expert Working Group's <a href="https://www.icann.org/en/system/files/files/final-report-06jun14-en.pdf">
Final Report</a> [PDF, 5.12 MB] contains a proposed model and detailed principles to serve as the foundation for a
<abbr title="Policy Development Process">PDP</abbr> to support the creation of the next generation registration directory services to replace
<abbr title="WHOIS (pronounced "who is"; not an acronym)">WHOIS</abbr>. This <a href="https://www.icann.org/en/system/files/files/final-report-06jun14-en.pdf">
Final Report</a> [PDF, 5.12 MB] contains over 160 pages of complex principles and recommendations to be considered in the
<abbr title="Generic Names Supporting Organization">GNSO</abbr> <abbr title="Policy Development Process">
PDP</abbr>. In order to effectively manage the <abbr title="Policy Development Process">
PDP</abbr> on such a large scale, an informal group of Board members and <abbr title="Generic Names Supporting Organization">
GNSO</abbr> councilors collaborated to develop the <a href="https://community.icann.org/download/attachments/49359634/EWG-Process%20Group%20Final%20Framework%202-4-15.pdf?version=1&modificationDate=1428939851000&api=v2">
framework</a> [PDF, 612 KB] approved today.</p>
<p><strong>What factors did the Board find to be significant?</strong></p>
<p>The complex nature of the EWG's recommendations, along with the contentiousness nature of the
<abbr title="WHOIS (pronounced "who is"; not an acronym)">WHOIS</abbr> issue in the
<abbr title="Internet Corporation for Assigned Names and Numbers">ICANN</abbr> community over the last ten+ years, calls for a very structured approach to conducting a policy development process of this magnitude. The
<a href="https://community.icann.org/download/attachments/49359634/EWG-Process%20Group%20Final%20Framework%202-4-15.pdf?version=1&modificationDate=1428939851000&api=v2">
framework</a> [PDF, 612 KB] provides guidance to the <abbr title="Generic Names Supporting Organization">
GNSO</abbr> on how to best structure the resulting <abbr title="Policy Development Process">
PDP</abbr>(s) for success – that is, it proposes a process which leads to new policies defining the purpose of
<abbr title="generic Top Level Domain">gTLD</abbr> registration data and improving accuracy, privacy, and access to that data.</p>
<p>This <a href="https://community.icann.org/download/attachments/49359634/EWG-Process%20Group%20Final%20Framework%202-4-15.pdf?version=1&modificationDate=1428939851000&api=v2">
framework</a> [PDF, 612 KB] creates a 3-phased approach to conducting the <abbr title="Policy Development Process">
PDP</abbr>, with Phase 1 focusing on definition of the policy requirements, Phase 2 focusing on the functional design elements of the policy, and Phase 3 focusing on implementation of the policies and providing guidance during an expected transition period
during which the legacy <abbr title="WHOIS (pronounced "who is"; not an acronym)">
WHOIS</abbr> system and the next generation registration directory services may coexist and both operational at the same time. The Board believes that following the
<a href="https://community.icann.org/download/attachments/49359634/EWG-Process%20Group%20Final%20Framework%202-4-15.pdf?version=1&modificationDate=1428939851000&api=v2">
framework</a> [PDF, 612 KB] will ensure that the <abbr title="Policy Development Process">
PDP</abbr> will properly address the many significant issues and interdependencies that require consideration in order to support the creation of the next generation registration directory services.</p>
<p>The Board recognizes that additional resources may be needed for the conduct of this unique policy development process. The Board commits to reviewing the
<abbr title="Generic Names Supporting Organization">GNSO</abbr>'s proposed plan and schedule, as well as Staff's assessment of the resources required to implement this proposed plan, and to supporting appropriate resourcing for the conduct of this
<abbr title="Policy Development Process">PDP</abbr>.</p>
<p>In addition, the Board believes that the importance of the <abbr title="WHOIS (pronounced "who is"; not an acronym)">
WHOIS</abbr> issue, along with the breadth and scope of the many <abbr title="WHOIS (pronounced "who is"; not an acronym)">
WHOIS</abbr> activities currently under way, support the need for a designated group of Board members dedicated to overseeing the entire
<abbr title="WHOIS (pronounced "who is"; not an acronym)">WHOIS</abbr> Program, including working with the community on the
<abbr title="Generic Names Supporting Organization">GNSO</abbr> <abbr title="Policy Development Process">
PDP</abbr>, and any future transition to a next generation registration directory services that may emerge following the
<abbr title="Generic Names Supporting Organization">GNSO</abbr> <abbr title="Policy Development Process">
PDP</abbr>. Community members participating in the informal Board-<abbr title="Generic Names Supporting Organization">GNSO</abbr> Council effort to develop the framework for the
<abbr title="Policy Development Process">PDP</abbr> also requested the Board's continued involvement in this effort.</p>
<p><strong>What significant materials did the Board review?</strong></p>
<p>The Board reviewed the EWG <a href="https://www.icann.org/en/system/files/files/final-report-06jun14-en.pdf">
Final Report</a> [PDF, 5.12 MB], the <a href="https://community.icann.org/download/attachments/49359634/EWG-Process%20Group%20Final%20Framework%202-4-15.pdf?version=1&modificationDate=1428939851000&api=v2">
framework</a> [PDF, 612 KB] developed through the informal collaboration between the Board and the
<abbr title="Generic Names Supporting Organization">GNSO</abbr> Council, and the Briefing Papers submitted by Staff.</p>
<p><strong>Are there fiscal impacts or ramifications on <abbr title="Internet Corporation for Assigned Names and Numbers">
ICANN</abbr> (strategic plan, operating plan, or budget)?</strong></p>
<p>The initiation of focused work on <abbr title="WHOIS (pronounced "who is"; not an acronym)">
WHOIS</abbr> and the creation of policies to support the next generation of registration directory services are expected to have an impact on financial resources as the research and work progresses. Due to the expected complexity of this
<abbr title="Policy Development Process">PDP</abbr>, there is a potential that this
<abbr title="Policy Development Process">PDP</abbr> may have higher resource needs than other PDPs, though the full extent of those resource needs are not fully understood, particularly as to the scope of those resources in comparison to the resources proposed
for allocation within the upcoming fiscal year for this effort. The Board commits to reviewing staff's assessment of resources for the conduct of this
<abbr title="Policy Development Process">PDP</abbr> (after there is a plan and schedule developed) with a view towards providing appropriate resourcing for the conduct of this
<abbr title="Policy Development Process">PDP</abbr>.</p>
<p><strong>Are there any security, stability or resiliency issues relating to the
<abbr title="Domain Name System">DNS</abbr>?</strong></p>
<p>This action is not expected to have an immediate impact on the security, stability or resiliency of the
<abbr title="Domain Name System">DNS</abbr>, though the outcomes of this work may result in positive impacts.</p>
<p><strong>Is public comment required prior to Board action?</strong></p>
<p>As this is a continuation of prior Board actions, public comment is not necessary prior to adoption. A public comment period will be commenced, as required by the
<abbr title="Internet Corporation for Assigned Names and Numbers">ICANN</abbr> Bylaws, once the Preliminary Issue Report is published by Staff, thereby allowing the
<a href="https://community.icann.org/download/attachments/49359634/EWG-Process%20Group%20Final%20Framework%202-4-15.pdf?version=1&modificationDate=1428939851000&api=v2">
framework</a> [PDF, 612 KB] approved today to be adjusted as appropriate prior to delivery of the Final Issue Report to the
<abbr title="Generic Names Supporting Organization">GNSO</abbr>.</p>
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