<html><head></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; color: rgb(0, 0, 0); font-size: 14px; font-family: Calibri, sans-serif;"><div><div><div>Jonathan and GNSO Councillors,</div></div></div><div><br></div><div>I’d like to include some additional information that may further the discussion.</div><div><br></div><div>In regards to bullets 1 and 2, in strictly adhering to timelines in the PDP Manual, publishing 31 August was the only scenario that allowed for the possibility of considering the Final Issue Report in November. However, that represented a best case scenario and could be affected by substantial public comment and/or changes to the report that may require more than the default 30 days. To the extent that the public comment summary/analysis and edits to the Final Issue Report are achievable in 30 days, that work would very likely be achievable in the 27 days that would result from a publication date of 3 September, 40 day public comment period, and delivery of the Final Issue Report on 9 November. In other words, publishing on 3 September would not necessarily prevent a November Council deliberation date.</div><div><br></div><div>That said, if the Council prefers that the report be published on 31 August, staff is prepared to support that direction.</div><div><br></div><div>Best,</div><div>Steve</div><div><br></div><span id="OLK_SRC_BODY_SECTION"><div style="font-family:Calibri; font-size:11pt; text-align:left; color:black; BORDER-BOTTOM: medium none; BORDER-LEFT: medium none; PADDING-BOTTOM: 0in; PADDING-LEFT: 0in; PADDING-RIGHT: 0in; BORDER-TOP: #b5c4df 1pt solid; BORDER-RIGHT: medium none; PADDING-TOP: 3pt"><span style="font-weight:bold">From: </span> Jonathan Robinson <<a href="mailto:jrobinson@afilias.info">jrobinson@afilias.info</a>><br><span style="font-weight:bold">Organization: </span> Afilias<br><span style="font-weight:bold">Reply-To: </span> Jonathan Robinson <<a href="mailto:jrobinson@afilias.info">jrobinson@afilias.info</a>><br><span style="font-weight:bold">Date: </span> Monday, August 24, 2015 at 12:38 PM<br><span style="font-weight:bold">To: </span> Steve Chan <<a href="mailto:steve.chan@icann.org">steve.chan@icann.org</a>>, "<a href="mailto:council@gnso.icann.org">council@gnso.icann.org</a>" <<a href="mailto:council@gnso.icann.org">council@gnso.icann.org</a>>, "<a href="mailto:bret@uniregistry.link">bret@uniregistry.link</a>" <<a href="mailto:bret@uniregistry.link">bret@uniregistry.link</a>><br><span style="font-weight:bold">Subject: </span> RE: [council] - Preliminary Issue Report - New gTLD Subsequent Procedures<br></div><div><br></div><div xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40"><meta http-equiv="Content-Type" content="text/html; charset=utf-8"><meta name="Generator" content="Microsoft Word 15 (filtered medium)"><style><!--
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</o:shapelayout></xml><![endif]--><div lang="EN-IE" link="blue" vlink="purple"><div class="WordSection1"><p class="MsoNormal"><span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);">Steve and GNSO Councillors,<o:p></o:p></span></p><p class="MsoNormal"><span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);"><o:p> </o:p></span></p><p class="MsoNormal"><span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);">It seems to me that we need to think about a three points here:<o:p></o:p></span></p><p class="MsoNormal"><span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);"><o:p> </o:p></span></p><p class="MsoListParagraph" style="text-indent:-18.0pt;mso-list:l1 level1 lfo3"><!--[if !supportLists]--><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US"><span style="mso-list:Ignore">1.<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';">
</span></span></span><!--[endif]--><span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);">Do we publish 31<sup>st</sup> August i.e. ahead of the forthcoming council meeting and such that we can deal with this at
the 19 November meeting as per option 1 below OR<o:p></o:p></span></p><p class="MsoListParagraph" style="text-indent:-18.0pt;mso-list:l1 level1 lfo3"><!--[if !supportLists]--><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US"><span style="mso-list:Ignore">2.<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';">
</span></span></span><!--[endif]--><span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);">Do we publish 3<sup>rd</sup> September and, if so, does that necessarily mean we miss dealing with it on 19 November? <o:p></o:p></span></p><p class="MsoListParagraph" style="text-indent:-18.0pt;mso-list:l1 level1 lfo3"><!--[if !supportLists]--><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US"><span style="mso-list:Ignore">3.<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';">
</span></span></span><!--[endif]--><span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);">Regardless of 31 August or 3<sup>rd</sup> September, do we think that a public comment period of more than the now standard
40 day period is necessary?<o:p></o:p></span></p><p class="MsoNormal"><span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);"><o:p> </o:p></span></p><p class="MsoNormal"><span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);">Note: My personal opinion is that it would be OK to publish with a 40 day comment period and then extend if that was felt to be important
/ necessary and that this will not be confusing.<o:p></o:p></span></p><p class="MsoNormal"><span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);"><o:p> </o:p></span></p><p class="MsoNormal"><span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);">Thoughts / input will be helpful, especially if we are to publish the report by 31 August.<o:p></o:p></span></p><p class="MsoNormal"><span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);"><o:p> </o:p></span></p><p class="MsoNormal"><span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);">Thanks,<o:p></o:p></span></p><p class="MsoNormal"><span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);"><o:p> </o:p></span></p><p class="MsoNormal"><span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);"><o:p> </o:p></span></p><p class="MsoNormal"><span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);">Jonathan<o:p></o:p></span></p><p class="MsoNormal"><span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);"><o:p> </o:p></span></p><div><div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0cm 0cm 0cm"><p class="MsoNormal"><b><span lang="EN-US" style="font-size: 11pt; font-family: Calibri, sans-serif;">From:</span></b><span lang="EN-US" style="font-size: 11pt; font-family: Calibri, sans-serif;"> Steve Chan [<a href="mailto:steve.chan@icann.org">mailto:steve.chan@icann.org</a>]
<br><b>Sent:</b> 18 August 2015 23:26<br><b>To:</b> <a href="mailto:council@gnso.icann.org">council@gnso.icann.org</a>; <a href="mailto:bret@uniregistry.link">bret@uniregistry.link</a><br><b>Subject:</b> Re: [council] - Preliminary Issue Report - New gTLD Subsequent Procedures<o:p></o:p></span></p></div></div><p class="MsoNormal"><o:p> </o:p></p><div><div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;">Bret,<o:p></o:p></span></p></div></div></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;"><o:p> </o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;">Thanks, great question and hopefully the information below is beneficial to the Council’s consideration of the 3 day hold, as well as the discussion around the
extended public comment period. Regarding next steps and timing, here is the relevant language from the PDP Manual:<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;"><o:p> </o:p></span></p></div><div><blockquote style="margin-left:30.0pt;margin-right:0cm"><div><p class="MsoNormal"><i><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;">The Staff Manager is responsible for drafting a summary and analysis of the public comments received on the Issue Report and producing a Final Issue Report based
upon the comments received. The Staff Manager should forward the Final Issue Report, along with any summary and analysis of the public comments received, to the Chair of the GNSO Council for consideration for initiation of a PDP.</span></i><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;"><o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;"><o:p> </o:p></span></p></div><div><p class="MsoNormal"><b><i><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;">The summary and analysis and the Final Issue Report are expected to be delivered to the Chair of the GNSO Council within 30 days of the closing of the public
comment forum, though the Staff Manager may request an extension of that 30-day time for delivery.</span></i></b><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;"><o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;"><o:p> </o:p></span></p></div></blockquote><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;">Without knowledge of the level of public comment that will be received, it is difficult to estimate how long the summary and analysis and Final Issue Report will
take to prepare. However, assuming 30 days, here are the three timelines expanded to include the next GNSO Council meeting, as long as the document and motion deadline is met. I would note, these are are the first, and not only, opportunities for the Council
to consider the initiation of a PDP:<o:p></o:p></span></p></div></div><div><div><div><ul type="disc"><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;">Publish 31 August -> 40 Day Public Comment -> Close 10 October ->
<b>9 November PC Analysis & Final Report -> 9 November Documents & Motions Deadline -> 19 November GNSO Council Meeting</b><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;">Publish 3 September -> 40 Day Public Comment -> Close 13 October ->
<b>12 November PC Analysis & Final Report -> 7 December Documents & Motions Deadline -> 17 December GNSO Council Meeting</b><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;">Publish 3 September -> 60 Day (for instance) Public Comment -> Close 2 November -><b> 2 December PC Analysis & Final Report -> 7 December</b> <b>Documents & Motions Deadline -> 17 December GNSO
Council Meeting</b><o:p></o:p></span></li></ul><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;">These are all estimates of course, and in the case of the first bullet, dependent on everything executing according to plan to be able to precisely hit the documents
& motions deadline. Substantial public comment and substantive changes to the Final Report could ultimately derail these timelines.<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;"><o:p> </o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;">Apologies for the lengthy response, but I hope this answers your questions.<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;"><o:p> </o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;">Best,<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;">Steve<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;"><o:p> </o:p></span></p></div></div></div></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;"><o:p> </o:p></span></p></div><div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0cm 0cm 0cm"><p class="MsoNormal"><b><span style="font-size: 11pt; font-family: Calibri, sans-serif; color: black;">From:
</span></b><span style="font-size: 11pt; font-family: Calibri, sans-serif; color: black;">Bret Fausett <<a href="mailto:bret@uniregistry.link">bret@uniregistry.link</a>><br><b>Date: </b>Tuesday, August 18, 2015 at 2:22 PM<br><b>To: </b>Steve Chan <<a href="mailto:steve.chan@icann.org">steve.chan@icann.org</a>>, "<a href="mailto:council@gnso.icann.org">council@gnso.icann.org</a>" <<a href="mailto:council@gnso.icann.org">council@gnso.icann.org</a>><br><b>Subject: </b>Re: [council] - Preliminary Issue Report - New gTLD Subsequent Procedures<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;"><o:p> </o:p></span></p></div><div><div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;">Thanks Steve. Great news on the progress. <o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;"><o:p> </o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;">On the timelines, can you remind me what happens after the close of the comment deadline? How do we get from the close of the public comment period to Day 1 of
the PDP working group? How many Council meetings/votes between close of comment period and starting the hard policy work?<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;"><o:p> </o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;"> Bret<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;"><o:p> </o:p></span></p></div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;"><o:p> </o:p></span></p><div><blockquote style="margin-top:5.0pt;margin-bottom:5.0pt"><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;">On Aug 18, 2015, at 1:26 PM, Steve Chan <<a href="mailto:steve.chan@icann.org">steve.chan@icann.org</a>> wrote:<o:p></o:p></span></p></div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;"><o:p> </o:p></span></p><div><div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;">Dear Councilors,<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;"><o:p> </o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;">Staff is on track to be able to deliver the Preliminary Issue Report on New gTLD Subsequent Procedures for public comment by the end of August, as discussed on
the previous GNSO Council meeting. However, I wanted to note that during the meeting, the possibility of providing for an extended public comment period was also discussed, which would keep it open through the ICANN54 meeting. This topic is expected to be
on the agenda for the next Council meeting, scheduled for 03 September and as such, it may make sense to delay the publication of the report by approximately 3 days to allow for discussion during the meeting and a decision to be made, to avoid confusion from
possibly amending the comment close date. The impact appears to be minimal:<o:p></o:p></span></p></div><ul type="disc"><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo2"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;">Publish 31 August -> 40 Day Public Comment -> Close 10 October (note that this is a Saturday)<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo2"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;">Publish 3 September -> 40 Day Public Comment ->
<b>Close 13 October</b><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo2"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;">Publish 3 September -> 60 Day (for instance) Public Comment -> Close 2 November <o:p></o:p></span></li></ul><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;">Staff is leaning towards waiting the three days and
<u>immediately</u> putting in the request to publish the Preliminary Issue Report after a decision is made, but wanted to be sure there were no strong objections to this approach.<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;"><o:p> </o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;">Best,<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;"><o:p> </o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;"><o:p> </o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;"><o:p> </o:p></span></p></div><div><div><p class="MsoNormal"><b><span style="font-size: 10pt; font-family: Arial, sans-serif; color: black;">Steven Chan</span></b><span style="font-size: 10pt; font-family: Arial, sans-serif; color: black;"><br>
Sr. Policy Manager<br><br><b>ICANN<br></b>12025 Waterfront Drive, Suite 300</span><span style="font-size: 11pt; font-family: Calibri, sans-serif; color: black;"><o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10pt; font-family: Arial, sans-serif; color: black;">Los Angeles, CA 90094-2536<br><a href="mailto:steve.chan@icann.org" title="blocked::mailto:karen.lettner@icann.org">steve.chan@icann.org<br></a><br>
direct: +1.310.301.3886<br>
mobile: +1.310.339.4410</span><span style="font-size: 11pt; font-family: Calibri, sans-serif; color: black;"><o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10pt; font-family: Arial, sans-serif; color: black;">tel: +1.310.301.5800</span><span style="font-size: 11pt; font-family: Calibri, sans-serif; color: black;"><o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10pt; font-family: Arial, sans-serif; color: black;">fax: +1.310.823.8649</span><span style="font-size: 11pt; font-family: Calibri, sans-serif; color: black;"><o:p></o:p></span></p></div></div></div></div></blockquote></div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;"><o:p> </o:p></span></p></div></div></div></div></div></span></body></html>