<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=iso-8859-1">
<meta name="Generator" content="Microsoft Word 14 (filtered medium)">
<style><!--
/* Font Definitions */
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0cm;
margin-bottom:.0001pt;
font-size:11.0pt;
font-family:"Calibri","sans-serif";
mso-fareast-language:EN-US;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:blue;
text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
{mso-style-priority:99;
color:purple;
text-decoration:underline;}
span.EmailStyle17
{mso-style-type:personal-compose;
font-family:"Calibri","sans-serif";
color:windowtext;}
.MsoChpDefault
{mso-style-type:export-only;
font-family:"Calibri","sans-serif";
mso-fareast-language:EN-US;}
@page WordSection1
{size:612.0pt 792.0pt;
margin:70.85pt 70.85pt 70.85pt 70.85pt;}
div.WordSection1
{page:WordSection1;}
/* List Definitions */
@list l0
{mso-list-id:1062948213;
mso-list-template-ids:1799026412;}
@list l0:level1
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:54.0pt;
mso-level-number-position:left;
margin-left:54.0pt;
text-indent:-18.0pt;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level2
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:90.0pt;
mso-level-number-position:left;
margin-left:90.0pt;
text-indent:-18.0pt;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level3
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:126.0pt;
mso-level-number-position:left;
margin-left:126.0pt;
text-indent:-18.0pt;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level4
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:162.0pt;
mso-level-number-position:left;
margin-left:162.0pt;
text-indent:-18.0pt;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level5
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:198.0pt;
mso-level-number-position:left;
margin-left:198.0pt;
text-indent:-18.0pt;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level6
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:234.0pt;
mso-level-number-position:left;
margin-left:234.0pt;
text-indent:-18.0pt;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level7
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:270.0pt;
mso-level-number-position:left;
margin-left:270.0pt;
text-indent:-18.0pt;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level8
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:306.0pt;
mso-level-number-position:left;
margin-left:306.0pt;
text-indent:-18.0pt;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level9
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:342.0pt;
mso-level-number-position:left;
margin-left:342.0pt;
text-indent:-18.0pt;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
ol
{margin-bottom:0cm;}
ul
{margin-bottom:0cm;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="FR" link="blue" vlink="purple">
<div class="WordSection1">
<p class="MsoNormal"><span lang="EN-US" style="font-family:"Arial","sans-serif"">Dear Councillors,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-family:"Arial","sans-serif"">Please find the proposed agenda for the Special GNSO Council Meeting of 14 January 2016 at 12:00UTC<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span lang="EN-US" style="font-family:"Arial","sans-serif"">This agenda was established according to the </span><span style="font-family:"Arial","sans-serif""><a href="http://gnso.icann.org/en/council/op-procedures-24jun15-en.pdf"><span lang="EN-US" style="color:windowtext">GNSO
Council Operating Procedures,</span></a></span><span lang="EN-US" style="font-family:"Arial","sans-serif""> approved and updated on 24 June 2015.<br>
<br>
For convenience:<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:54.0pt;text-indent:-18.0pt;mso-list:l0 level1 lfo1;background:white">
<![if !supportLists]><span lang="EN-US" style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">ˇ<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span lang="EN-US" style="font-family:"Arial","sans-serif"">An excerpt of the ICANN Bylaws defining the voting thresholds is provided in
<u>Appendix 1</u> at the end of this agenda.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:54.0pt;text-indent:-18.0pt;mso-list:l0 level1 lfo1;background:white">
<![if !supportLists]><span lang="EN-US" style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">ˇ<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span lang="EN-US" style="font-family:"Arial","sans-serif"">An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in
<u>Appendix 2</u> at the end of this agenda.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-family:"Arial","sans-serif""><br>
Coordinated Universal Time: 12:00 UTC<br>
<b>http://tinyurl.com/ha4rugt</b> <br>
<br>
04:00 Los Angeles; 07:00 Washington; 12:00 London; 14:00 Istanbul; 23:00 Hobart<br>
<br>
<b>GNSO Council Meeting Audio Cast</b><br>
To join the event click on the link: </span><span lang="FR-BE" style="font-family:"Arial","sans-serif""><a href="http://stream.icann.org:8000/gnso.m3u"><span lang="EN-US" style="color:windowtext;text-decoration:none">http://stream.icann.org:8000/gnso.m3u</span></a></span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span lang="EN-US" style="font-family:"Arial","sans-serif"">Councilors should notify the GNSO Secretariat in advance if they will not be able to attend and/or need a dial out call.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span lang="EN-US" style="font-family:"Arial","sans-serif"">___________________________________________<o:p></o:p></span></p>
<p class="MsoNormal"><b><span lang="EN-GB" style="font-family:"Arial","sans-serif""> </span></b><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><b><u><span lang="EN-GB" style="font-family:"Arial","sans-serif"">Item 1: Administrative matters (5 minutes)</span></u></b><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif"">1.1 – Roll call</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif"">1.2 – Updates to Statements of Interest</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif"">1.3 – Review/amend agenda.</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><b><u><span lang="EN-GB" style="font-family:"Arial","sans-serif""><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoNormal" style="margin-top:7.5pt"><b><u><span lang="EN-GB" style="font-family:"Arial","sans-serif"">Item 2: Opening Remarks (5 minutes)</span></u></b><span lang="EN-GB" style="font-family:"Arial","sans-serif"">
</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;mso-margin-bottom-alt:auto"><span lang="EN-US" style="font-family:"Arial","sans-serif"">2.1 – Overview of the purpose of this special Council meeting (James Bladel)<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><b><u><span lang="EN-GB" style="font-family:"Arial","sans-serif"">Item 3: Consent agenda (0 minutes)</span></u></b><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-family:"Arial","sans-serif""> </span><b><u><span lang="EN-GB" style="font-family:"Arial","sans-serif""><br clear="all" style="page-break-before:always">
</span></u></b><b><u><span lang="EN-GB" style="font-family:"Arial","sans-serif"">Item 4: VOTE ON MOTION – GNSO Endorsement of the Third Draft Proposal from the Cross-Community Working Group on ICANN Accountability</span></u></b><b><u><span lang="EN-GB" style="font-family:"Arial","sans-serif"">
</span></u></b><b><u><span lang="EN-GB" style="font-family:"Arial","sans-serif"">(90 minutes)
</span></u></b><span lang="EN-GB" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif"">In the course of discussions over the IANA stewardship transition, the community had raised concerns about ICANN's accountability, given ICANN’s historical
contractual relationship with the United States government. The community discussions indicated that existing ICANN accountability mechanisms do not yet meet some stakeholders’ expectations. As that the U.S. government (through the
</span><span lang="EN-US" style="font-family:"Arial","sans-serif"">National Telecommunications and Information Administration (</span><span lang="EN-GB" style="font-family:"Arial","sans-serif"">NTIA)) has stressed that it expects community consensus on the
transition, this gap between the current situation and stakeholder expectations needed to be addressed. This resulted in the </span><u><span style="font-family:"Arial","sans-serif""><a href="http://gnso.icann.org/en/drafts/enhancing-accountability-charter-03nov14-en.pdf"><span lang="EN-GB" style="color:windowtext">creation</span></a></span></u><span style="font-family:"Arial","sans-serif"">
<span lang="EN-GB">of a Cross Community Working Group on Enhancing ICANN Accountability (</span></span><u><span style="font-family:"Arial","sans-serif""><a href="https://community.icann.org/x/ogDxAg"><span lang="EN-GB" style="color:windowtext">CCWG-Accountability</span></a></span></u><span lang="EN-GB" style="font-family:"Arial","sans-serif"">)
of which the GNSO is a chartering organization.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif"">In May 2015, the CCWG-Accountability
</span><u><span style="font-family:"Arial","sans-serif""><a href="https://www.icann.org/public-comments/ccwg-accountability-draft-proposal-2015-05-04-en"><span lang="EN-GB" style="color:windowtext">published</span></a></span></u><span lang="EN-GB" style="font-family:"Arial","sans-serif""> an
initial proposal regarding its work on Work Stream 1 (meant to align with the timing of the IANA stewardship transition) for public comment. In August 2015, the CCWG-Accountability
</span><span style="font-family:"Arial","sans-serif""><a href="https://www.icann.org/public-comments/ccwg-accountability-2015-08-03-en"><span lang="EN-US" style="color:windowtext">published</span></a></span><span lang="EN-US" style="font-family:"Arial","sans-serif"">
its Second Draft Proposal for public comment. This second proposal included significant changes to the initial document, arising from feedback received in the first public comment period</span><span lang="EN-GB" style="font-family:"Arial","sans-serif"">. Following
community input, including from the ICANN Board, and discussions at several sessions during ICANN54, the CCWG-Accountability made further adjustments to its draft recommendations, resulting in its Third Draft Proposal that was
<a href="https://www.icann.org/public-comments/draft-ccwg-accountability-proposal-2015-11-30-en">
<span style="color:windowtext">published</span></a> for public comment on 30 November 2015. The comment period closed on 21 December 2015, with
</span><span lang="EN-US" style="font-family:"Arial","sans-serif"">all Chartering Organizations expected to consider whether to adopt the recommendations in time for the CCWG-Accountability to send its final report on Work Stream 1 to the ICANN Board by late
January 2016</span><span lang="EN-GB" style="font-family:"Arial","sans-serif"">.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif"">Concurrently, the IANA Stewardship Transition Coordination Group (ICG) – the community group formed to consolidate the various proposals relating to the
IANA stewardship transition submitted by the Internet communities affected by the issue –
<a href="https://www.icann.org/news/announcement-2015-10-29-en"><span style="color:windowtext">announced</span></a> after ICANN54 that it had completed its task.
</span><span lang="EN-US" style="font-family:"Arial","sans-serif"">However, before the ICG can send its consolidated proposal to the NTIA via the ICANN Board, it will first have to confirm with the Cross Community Working Group to Develop an IANA Stewardship
Transition Proposal on Naming Related Functions (<a href="https://community.icann.org/display/gnsocwgdtstwrdshp/CWG+to+Develop+an+IANA+Stewardship+Transition+Proposal+on+Naming+Related+Functions"><span style="color:windowtext">CWG-Stewardship</span></a>) that
its accountability requirements have been met by the Work Stream 1 recommendations from the CCWG-Accountability. In this regard, the CWG-Stewardship had submitted a public comment which, while noting that several of the CCWG-Accountability’s latest recommendations
adequately satisfied the CWG-Stewardship’s requirements, nevertheless highlighted a number of points that in its view merited further attention.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif"">In order to meet the CCWG-Accountability’s planned timeline, the GNSO Council had agreed at its December 2015 meeting to form a Sub Team that was to review
all the various public comments from the GNSO’s Stakeholder Groups and Constituencies. Here the Council will discuss the status of the work of the Sub Team, and if appropriate vote on whether to adopt the CCWG-Accountability’s recommendations.
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif"">4.1 – Summary and update from GNSO Council Sub-Team (James Bladel / Philip Corwin / Keith Drazek / Paul McGrady / Edward Morris)<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif"">4.2 – Discussion<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif"">4.3 – Presentation of the
<a href="https://community.icann.org/display/gnsocouncilmeetings/Motions+14+January+2016">
<span style="color:windowtext">motion</span></a> (James Bladel) <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif"">4.4 – Vote on motion (voting threshold: simple majority)<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif"">4.5 – Next steps<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><u><span lang="EN-GB" style="font-family:"Arial","sans-serif"">Item 5:</span></u></b><u><span lang="EN-GB" style="font-family:"Arial","sans-serif"">
<b>Any Other Business (10 Minutes)</b></span></u><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US" style="font-family:"Arial","sans-serif"">_________________________________<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><b><span lang="EN-GB" style="font-family:"Arial","sans-serif"">Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)</span></b><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif"">9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion
or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions:</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif"">a. Create an Issues Report: requires an affirmative vote of more than one-fourth (1/4) vote of each House or majority of one House.</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif"">b. Initiate a Policy Development Process ("PDP") Within Scope (as described in </span><span style="font-family:"Arial","sans-serif""><a href="http://www.icann.org/en/about/governance/bylaws#AnnexA"><span lang="EN-GB" style="color:windowtext;text-decoration:none">Annex
A</span></a></span><span lang="EN-GB" style="font-family:"Arial","sans-serif"">): requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House.</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif"">c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO Supermajority.</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif"">d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3)
of one House.</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif"">e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an affirmative vote of a GNSO Supermajority.</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif"">f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved under d. or e. above, the GNSO Council may approve an amendment to the Charter
through a simple majority vote of each House.</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif"">g. Terminate a PDP: Once initiated, and prior to the publication of a Final Report, the GNSO Council may terminate a PDP only for significant cause, upon
a motion that passes with a GNSO Supermajority Vote in favor of termination.</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif"">h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO
Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation.</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif"">i. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority,</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif"">j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds
vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded.</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif"">k. Modification of Approved PDP Recommendation: Prior to Final Approval by the ICANN Board, an Approved PDP Recommendation may be modified or amended by
the GNSO Council with a GNSO Supermajority vote.</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif"">l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council members of each House, or (b) three-fourths (3/4) of one House and a majority
of the other House."</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><b><span lang="EN-GB" style="font-family:"Arial","sans-serif""> </span></b><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><b><span lang="EN-GB" style="font-family:"Arial","sans-serif"">Appendix 2: Absentee Voting Procedures (</span></b><span style="font-family:"Arial","sans-serif""><a href="http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf"><b><span lang="EN-GB" style="color:windowtext;text-decoration:none">GNSO
Operating Procedures 4.4</span></b></a></span><b><span lang="EN-GB" style="font-family:"Arial","sans-serif"">)<br>
</span></b><span lang="EN-GB" style="font-family:"Arial","sans-serif"">4.4.1 Applicability<br>
Absentee voting is permitted for the following limited number of Council motions or measures.<br>
a. Initiate a Policy Development Process (PDP);<br>
b. Approve a PDP recommendation;<br>
c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;<br>
d. Fill a Council position open for election.</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif"">4.4.2 Absentee ballots, when permitted, must be submitted within the announced time limit, which shall be 72 hours from the meeting's adjournment. In exceptional
circumstances, announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 calendar days, provided such amendment is verbally confirmed by all Vice-Chairs present.</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif"">4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes according to these procedures and will provide reasonable means for transmitting
and authenticating absentee ballots, which could include voting by telephone, e- mail, web-based interface, or other technologies as may become available.<br>
4.4.4 Absentee balloting does not affect quorum requirements. (There must be a quorum for the meeting in which the vote is initiated.)<br>
<br>
</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-family:"Arial","sans-serif"">Reference (Coordinated Universal Time) UTC 12:00<br>
Local time between October and March Winter in the NORTHERN hemisphere<br>
----------------------------------------------------------------------------<br>
California, USA (</span><span style="font-family:"Arial","sans-serif""><a href="http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html" title="Pacific Standard Time"><span lang="EN-GB" style="color:windowtext;text-decoration:none">PDT</span></a></span><span lang="EN-GB" style="font-family:"Arial","sans-serif"">)
UTC-7+1DST 04:00<br>
San José, Costa Rica UTC-6+0DST 06:00<br>
Iowa City, USA (</span><span style="font-family:"Arial","sans-serif""><a href="http://fr.wikipedia.org/wiki/UTC%E2%88%9206:00"><span lang="EN-GB" style="color:windowtext;text-decoration:none">CDT</span></a></span><span lang="EN-GB" style="font-family:"Arial","sans-serif"">)
UTC-6+0DST 06:00<br>
New York/Washington DC, USA (EST) UTC-5+0DST 07:00<br>
Buenos Aires, Argentina (</span><span style="font-family:"Arial","sans-serif""><a href="http://www.timeanddate.com/library/abbreviations/timezones/sa/art.html" title="Argentina Time"><span lang="EN-GB" style="color:windowtext;text-decoration:none">ART</span></a></span><span lang="EN-GB" style="font-family:"Arial","sans-serif"">)
UTC-3+0DST 09:00<br>
Rio de Janiero, Brazil (BRST) UTC-2+0DST 10:00<br>
London, United Kingdom (BST) UTC+0DST 12:00<br>
Bonn, Germany (CET) UTC+1+0DST 13:00 <br>
Cairo, Egypt, (EET) UTC+2+0DST 14:00 <br>
Istanbul, Turkey (EEST) UTC+3+0DST 14:00 <br>
Perth, Australia (</span><span style="font-family:"Arial","sans-serif""><a href="http://timeanddate.com/library/abbreviations/timezones/au/wst.html" title="Western Standard Time"><span lang="EN-GB" style="color:windowtext;text-decoration:none">WST</span></a></span><span lang="EN-GB" style="font-family:"Arial","sans-serif"">)
UTC+8+1DST 20:00 next day<br>
Singapore (SGT) UTC +8 20:00 <br>
Sydney/Hobart, Australia (AEDT) UTC+11+0DST 23:00 <b><br>
</b>----------------------------------------------------------------------------<br>
DST starts/ends on last Sunday of October 2016, 2:00 or 3:00 local time (with exceptions)<br>
----------------------------------------------------------------------<br>
For other places see </span><span style="font-family:"Arial","sans-serif""><a href="http://www.timeanddate.com/"><span lang="EN-GB" style="color:windowtext;text-decoration:none">http://www.timeanddate.com</span></a></span><span lang="EN-GB" style="font-family:"Arial","sans-serif""><br>
</span><b><span lang="EN-US" style="font-family:"Arial","sans-serif"">http://tinyurl.com/ha4rugt</span></b><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US" style="font-family:"Arial","sans-serif";mso-fareast-language:FR">Thank you.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US" style="font-family:"Arial","sans-serif";mso-fareast-language:FR">Kind regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-family:"Arial","sans-serif";mso-fareast-language:FR">Glen<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-family:"Arial","sans-serif";mso-fareast-language:FR"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-family:"Arial","sans-serif";mso-fareast-language:FR-BE">Glen de Saint Géry<br>
GNSO Secretariat<br>
</span><b><span lang="FR-BE" style="font-family:"Arial","sans-serif";mso-fareast-language:FR-BE"><a href="mailto:gnso.secretariat@gnso.icann.org"><span lang="EN-US" style="color:windowtext">gnso.secretariat@gnso.icann.org</span></a></span></b><span lang="EN-US" style="font-family:"Arial","sans-serif";mso-fareast-language:FR-BE"><br>
</span><b><span lang="FR-BE" style="font-family:"Arial","sans-serif";mso-fareast-language:FR-BE"><a href="http://gnso.icann.org/"><span style="color:windowtext">http://gnso.icann.org</span></a></span></b><span lang="FR-BE" style="font-family:"Arial","sans-serif";mso-fareast-language:FR-BE"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
</div>
</body>
</html>