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<p class="MsoNormal"><span lang="EN-US" style="font-family:"Arial","sans-serif"">Dear Councillors,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span lang="EN-US" style="font-family:"Arial","sans-serif"">Please find the updated
<span style="color:#333333">proposed Agenda for the GNSO Council teleconference 21 January 2016.<b><o:p></o:p></b></span></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span lang="EN-US" style="font-family:"Arial","sans-serif";color:#333333">This agenda was established according to the </span><span style="font-family:"Arial","sans-serif""><a href="http://gnso.icann.org/en/council/op-procedures-24jun15-en.pdf"><span lang="EN-US">GNSO
Council Operating Procedures,</span></a></span><span lang="EN-US" style="font-family:"Arial","sans-serif";color:#333333"> approved and updated on 24 June 2015.<br>
<br>
For convenience:</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:54.0pt;text-indent:-18.0pt;mso-list:l0 level1 lfo1;background:white">
<![if !supportLists]><span lang="EN-US" style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">ˇ<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span lang="EN-US" style="font-family:"Arial","sans-serif";color:#333333">An excerpt of the ICANN Bylaws defining the voting thresholds is provided in
<u>Appendix 1</u> at the end of this agenda.</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:54.0pt;text-indent:-18.0pt;mso-list:l0 level1 lfo1;background:white">
<![if !supportLists]><span lang="EN-US" style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">ˇ<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span lang="EN-US" style="font-family:"Arial","sans-serif";color:#333333">An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in
<u>Appendix 2</u> at the end of this agenda.</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-family:"Arial","sans-serif";color:#333333"><br>
Coordinated Universal Time: 21:00 UTC<br>
</span><b><span lang="EN-US" style="font-family:"Arial","sans-serif"">http://tinyurl.com/zjkmew8</span></b><span lang="EN-US" style="font-family:"Arial","sans-serif";color:#333333"><br>
<br>
13:00 Los Angeles; 16:00 Washington; 21:00 London; 23:00 Istanbul; 08:00 Hobart Friday 22 January</span><span lang="EN-US" style="font-family:"Arial","sans-serif";color:black"><br>
<br>
</span><b><span lang="EN-US" style="font-family:"Arial","sans-serif";color:#333333">GNSO Council Meeting Audio Cast</span></b><span lang="EN-US" style="font-family:"Arial","sans-serif""><br>
<span style="color:#333333">To join the event click on the link: </span></span><span lang="FR-BE" style="font-family:"Arial","sans-serif""><a href="http://stream.icann.org:8000/gnso.m3u"><span lang="EN-US" style="color:#3B73AF;text-decoration:none">http://stream.icann.org:8000/gnso.m3u</span></a></span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span lang="EN-US" style="font-family:"Arial","sans-serif";color:#333333">Councilors should notify the GNSO Secretariat in advance if they will not be able to attend and/or need a dial out call.</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span lang="EN-US" style="font-family:"Arial","sans-serif";color:#333333">___________________________________________</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal"><b><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333"> </span></b><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><b><u><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">Item 1: Administrative matters (5 minutes)</span></u></b><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">1.1 – Roll call</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">1.2 – Updates to Statements of Interest</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">1.3 – Review/amend agenda.</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">1.4 – Note the status of minutes for the previous Council meetings per the GNSO Operating Procedures:<br>
<br>
Draft <a href="http://gnso.icann.org/mailing-lists/archives/council/msg17986.html">
Minutes</a> of the </span><span lang="EN-US" style="font-family:"Arial","sans-serif";color:black">Special Meeting of the GNSO Council
</span><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">on 14 January 2016 will be posted as approved on 27 January 2016</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><b><u><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoNormal" style="margin-top:7.5pt"><b><u><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">Item 2: Opening Remarks / Review of Projects & Action List (10 minutes)</span></u></b><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;mso-margin-bottom-alt:auto"><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">2.1 – Review focus areas and provide updates on specific key themes / topics, to include review of </span><span style="font-family:"Arial","sans-serif""><a href="http://gnso.icann.org/meetings/projects-list.pdf"><span lang="EN-GB" style="text-decoration:none">Projects
List</span></a></span><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333"> and </span><span style="font-family:"Arial","sans-serif""><a href="https://community.icann.org/display/gnsocouncilmeetings/Action+Items"><span lang="EN-GB" style="text-decoration:none">Action
List</span></a><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><b><u><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">Item 3: Consent agenda (0 minutes)</span></u></b><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<b><u><span lang="EN-GB" style="font-size:11.0pt;font-family:"Arial","sans-serif";color:#333333;mso-fareast-language:EN-US"><br clear="all" style="page-break-before:always">
</span></u></b>
<p class="MsoNormal"><b><u><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">Item 4: VOTE ON MOTION – Adoption of Final Report from the Privacy & Proxy Services Accreditation Issues PDP Working Group (15 minutes)</span></u></b><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">This PDP had been
<a href="http://www.icann.org/en/groups/board/documents/resolutions-28oct11-en.htm#7">
requested</a> by the ICANN Board when initiating negotiations with the Registrar Stakeholder Group in October 2011 for a new form of Registrar Accreditation Agreement (RAA). The 2013 RAA was
</span><span style="font-family:"Arial","sans-serif""><a href="http://www.icann.org/en/groups/board/documents/resolutions-27jun13-en.htm"><span lang="EN-US">approved</span></a></span><span class="MsoHyperlink"><span style="font-family:"Arial","sans-serif"">
</span></span><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">by the ICANN Board in June 2013, at which time the accreditation of privacy and proxy services was identified as the remaining issue not dealt with in the negotiations or
in other policy activities, and that was suited for a PDP. In October 2013, the GNSO Council
<a href="http://gnso.icann.org/en/drafts/raa-pp-charter-22oct13-en.pdf">chartered</a> the Privacy & Proxy Services Accreditation Issues PDP Working Group to develop policy recommendations intended to guide ICANN’s implementation of the planned accreditation
program for privacy and proxy service providers. The PDP Working Group published its
<a href="http://gnso.icann.org/en/issues/raa/ppsai-initial-05may15-en.pdf">Initial Report</a> for public comment in May 2015, and delivered its
<a href="http://gnso.icann.org/en/issues/raa/ppsai-final-07dec15-en.pdf">Final Report</a> to the GNSO Council on 7 December 2015. Consideration of this item was deferred from the 17 December meeting. Here the Council will review the Working Group’s Final Report,
and vote on whether to adopt the consensus recommendations contained in it.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">4.1 – Presentation of the
<a href="https://community.icann.org/display/gnsocouncilmeetings/Motions+21+January+2016">
motion</a> (James Bladel)<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">4.2 – Discussion<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">4.3 – Council vote (voting threshold: an affirmative vote of more than two-thirds (2/3) of each House or more than three-fourths (3/4) of
one House and one-half (1/2) of the other House)</span><span lang="EN-US" style="font-family:"Arial","sans-serif";color:#333333"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><b><u><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoNormal" style="margin-top:7.5pt"><b><u><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">Item 5: VOTE ON MOTION – Charter for Policy Development Process (PDP) Working Group on New gTLDs Subsequent Procedures</span></u></b><b><u><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">
</span></u></b><b><u><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">(15 minutes)
</span></u></b><b><u><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:red"><o:p></o:p></span></u></b></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-US" style="font-family:"Arial","sans-serif"">In June 2015, the GNSO Council requested an Issue Report to analyze subjects that may lead to changes or adjustments for subsequent New gTLD procedures,
including any modifications that may be needed to the GNSO’s policy principles and recommendations from its 2007
<a href="http://gnso.icann.org/en/issues/new-gtlds/pdp-dec05-fr-parta-08aug07.htm">
Final Report on the Introduction of New Generic Top Level Domains</a>. Preparation of the Preliminary Issue Report was based on a set of deliverables from the GNSO’s
<a href="http://gnso.icann.org/en/group-activities/inactive/2015/non-pdp-new-gtld">
New gTLD Subsequent Procedures Discussion Group</a> (DG) as the basis for analysis. The
<a href="http://gnso.icann.org/en/issues/new-gtlds/subsequent-procedures-prelim-issue-31aug15-en.pdf">
Preliminary Issue Report</a> was published for public comment on 31 August 2015, and the comment period closed on 30 October as a result of a request by the GNSO Council to extend the usual 40-day comment period. The
<a href="http://gnso.icann.org/en/issues/new-gtlds/subsequent-procedures-final-issue-04dec15-en.pdf">
Final Issue Report</a> was submitted to the GNSO Council on 4 December 2015. During its meeting on 17 December, the Council initiated the PDP but deferred consideration of the Charter for the PDP Working Group to this meeting. Here the Council will review the
revised <a href="http://gnso.icann.org/en/drafts/new-gtld-subsequent-procedures-charter-12jan16-en.pdf">
charter</a> for adoption. <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">5.1 – Presentation of the
<a href="https://community.icann.org/display/gnsocouncilmeetings/Motions+21+January+2016">
motion</a> (Donna Austin) <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">5.2 – Discussion<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">5.3 – Council vote (voting threshold:
</span><span lang="EN-US" style="font-family:"Arial","sans-serif";color:#333333">an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House</span><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">)<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><b><u><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">Item 6: Vote on motion:</span></u></b><b><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">
<u>Initiation of Policy Development Process (PDP) to review all RPMs in all gTLDs for (15 minutes)</u><o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">In December 2011 the GNSO Council requested a new Issue Report on the current state of all rights protection mechanisms implemented for both
existing and new gTLDs, including but not limited to, the UDRP and URS. The Final Issue Report on New gTLD Subsequent Procedures was published on 11 January 2015 at
<a href="http://gnso.icann.org/en/group-activities/active/rpm">http://gnso.icann.org/en/group-activities/active/rpm</a>. The Final Issue Report recommends that the GNSO Council proceed with a two-phased Policy Development Process (PDP) in order to the review
Rights Protection Mechanisms in the new gTLDs and, in a subsequent, second phase, review the Uniform Dispute Resolution Policy (UDRP), and the General Counsel of ICANN has indicated the review topics are properly within the scope of the ICANN policy process
and within the scope of the GNSO. Here the </span><span lang="EN-US" style="font-family:"Arial","sans-serif"">Council will review the report, including the draft Charter setting out the proposed scope of the PDP, and vote on whether to initiate the PDP and
adopt the Charter.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">6.1 – Presentation of the
<a href="https://community.icann.org/display/gnsocouncilmeetings/Motions+21+January+2016">
motion</a> (Amr Elsadr) <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">6.2 – Discussion<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">6.3 – Council vote (voting threshold:
</span><span lang="EN-US" style="font-family:"Arial","sans-serif";color:#333333">an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House</span><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">)<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><b><u><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoNormal" style="margin-top:7.5pt"><b><u><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">Item 7: Vote on motion – Cross-Community Working Group on Enhancing ICANN Accountability (30 minutes)<o:p></o:p></span></u></b></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="font-family:"Arial","sans-serif";color:#665F59"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="font-family:"Arial","sans-serif"">In the course of discussions over the IANA stewardship transition, the community had raised concerns about ICANN's accountability, given ICANN's historical
contractual relationship with the United States government. The community discussions indicated that existing ICANN accountability mechanisms do not yet meet some stakeholders' expectations. As that the U.S. government (through the National Telecommunications
and Information Administration (NTIA)) has stressed that it expects community consensus on the transition, this gap between the current situation and stakeholder expectations needed to be addressed. This resulted in the
<a href="http://gnso.icann.org/en/drafts/enhancing-accountability-charter-03nov14-en.pdf">
<span style="color:windowtext">creation</span></a> of a Cross Community Working Group on Enhancing ICANN Accountability (<a href="https://community.icann.org/x/ogDxAg"><span style="color:windowtext">CCWG-Accountability</span></a>) of which the GNSO is a chartering
organization.<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="font-family:"Arial","sans-serif"">In May 2015, the CCWG-Accountability
<a href="https://www.icann.org/public-comments/ccwg-accountability-draft-proposal-2015-05-04-en">
<span style="color:windowtext">published</span></a> an initial proposal regarding its work on Work Stream 1 (meant to align with the timing of the IANA stewardship transition) for public comment. In August 2015, the CCWG-Accountability
<a href="https://www.icann.org/public-comments/ccwg-accountability-2015-08-03-en">
<span style="color:windowtext;text-decoration:none">published</span></a> its Second Draft Proposal for public comment. This second proposal included significant changes to the initial document, arising from feedback received in the first public comment period.
Following community input, including from the ICANN Board, and discussions at several sessions during ICANN54, the CCWG-Accountability made further adjustments to its draft recommendations, resulting in its Third Draft Proposal that was
<a href="https://www.icann.org/public-comments/draft-ccwg-accountability-proposal-2015-11-30-en">
<span style="color:windowtext;text-decoration:none">published</span></a> for public comment on 30 November 2015. The comment period closed on 21 December 2015, with all Chartering Organizations expected to consider whether to adopt the recommendations in time
for the CCWG-Accountability to send its final report on Work Stream 1 to the ICANN Board by late January 2016.<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span lang="EN-US" style="font-family:"Arial","sans-serif"">Concurrently, the IANA Stewardship Transition Coordination Group (ICG) – the community group formed to consolidate the various proposals relating to
the IANA stewardship transition submitted by the Internet communities affected by the issue –
<a href="https://www.icann.org/news/announcement-2015-10-29-en"><span style="color:windowtext;text-decoration:none">announced</span></a> after ICANN54 that it had completed its task. However, before the ICG can send its consolidated proposal to the NTIA via
the ICANN Board, it will first have to confirm with the Cross Community Working Group to Develop an IANA Stewardship Transition Proposal on Naming Related Functions (<a href="https://community.icann.org/display/gnsocwgdtstwrdshp/CWG+to+Develop+an+IANA+Stewardship+Transition+Proposal+on+Naming+Related+Functions"><span style="color:windowtext;text-decoration:none">CWG-Stewardship</span></a>)
that its accountability requirements have been met by the Work Stream 1 recommendations from the CCWG-Accountability. In this regard, the CWG-Stewardship had submitted a public comment which, while noting that several of the CCWG-Accountability's latest recommendations
adequately satisfied the CWG-Stewardship's requirements, nevertheless highlighted a number of points that in its view merited further attention.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-US" style="font-family:"Arial","sans-serif"">In order to meet the CCWG-Accountability's planned timeline, the GNSO Council had agreed at its December 2015 meeting to form a Sub Team that was to review
all the various public comments from the GNSO's Stakeholder Groups and Constituencies. The GNSO Council had an initial discussion on the proposed responses provided by the Sub Team during its meeting on 14 January, following which an updated version of the
proposed response was circulated [include link when available]. Here the Council will discuss the updated proposed response developed by the Sub Team, and if appropriate vote on whether to submit this response to the CCWG-Accountability.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">7.1 – Presentation of the
<a href="https://community.icann.org/display/gnsocouncilmeetings/Motions+21+January+2016">
motion</a> (James Bladel) <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">7.2 – Discussion<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">7.3 – Council vote
</span><span lang="EN-US" style="font-family:"Arial","sans-serif"">(voting threshold: simple majority)</span><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><b><u><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">Item 8: UPDATE & Discussion – Marrakesh Meeting Planning (10 minutes)<o:p></o:p></span></u></b></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">During the Dublin meeting, Susan Kawaguchi and Amr Elsadr volunteered to work with the GNSO Council Leadership on the development of the
proposed agenda for the GNSO Weekend Session in Marrakech. Here the Council will receive a status update on the planning for Marrakesh and any action that may be required from the GNSO Council.
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">8.1 – Status update (Susan Kawaguchi / Amr Elsadr)<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">8.2 – Discussion<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">8.3 – Next steps<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333"><o:p> </o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><u><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">Item 9:</span></u></b><u><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">
</span></u><b><u><span lang="EN-GB" style="font-family:"Arial","sans-serif"">Any Other Business<span style="color:#333333"> (10 Minutes)<br>
<br>
<o:p></o:p></span></span></u></b></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US" style="font-family:"Arial","sans-serif"">_________________________________</span><b><u><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333"><o:p></o:p></span></u></b></p>
<p class="MsoNormal" style="margin-top:7.5pt"><b><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)</span></b><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO
Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions:</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">a. Create an Issues Report: requires an affirmative vote of more than one-fourth (1/4) vote of each House or majority of one House.</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">b. Initiate a Policy Development Process ("PDP") Within Scope (as described in </span><span style="font-family:"Arial","sans-serif""><a href="http://www.icann.org/en/about/governance/bylaws#AnnexA"><span lang="EN-GB" style="text-decoration:none">Annex
A</span></a></span><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">): requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House.</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO Supermajority.</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative vote of more than one-third (1/3) of each House or more than
two-thirds (2/3) of one House.</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an affirmative vote of a GNSO Supermajority.</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved under d. or e. above, the GNSO Council may approve an amendment
to the Charter through a simple majority vote of each House.</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">g. Terminate a PDP: Once initiated, and prior to the publication of a Final Report, the GNSO Council may terminate a PDP only for significant
cause, upon a motion that passes with a GNSO Supermajority Vote in favor of termination.</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires
that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation.</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">i. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority,</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that
"a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded.</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">k. Modification of Approved PDP Recommendation: Prior to Final Approval by the ICANN Board, an Approved PDP Recommendation may be modified
or amended by the GNSO Council with a GNSO Supermajority vote.</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council members of each House, or (b) three-fourths (3/4) of one House
and a majority of the other House."</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><b><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333"> </span></b><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><b><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">Appendix 2: Absentee Voting Procedures (</span></b><span style="font-family:"Arial","sans-serif""><a href="http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf"><b><span lang="EN-GB" style="text-decoration:none">GNSO
Operating Procedures 4.4</span></b></a></span><b><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">)<br>
</span></b><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">4.4.1 Applicability<br>
Absentee voting is permitted for the following limited number of Council motions or measures.<br>
a. Initiate a Policy Development Process (PDP);<br>
b. Approve a PDP recommendation;<br>
c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;<br>
d. Fill a Council position open for election.</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">4.4.2 Absentee ballots, when permitted, must be submitted within the announced time limit, which shall be 72 hours from the meeting's adjournment.
In exceptional circumstances, announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 calendar days, provided such amendment is verbally confirmed by all Vice-Chairs present.</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes according to these procedures and will provide reasonable
means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, web-based interface, or other technologies as may become available.<br>
4.4.4 Absentee balloting does not affect quorum requirements. (There must be a quorum for the meeting in which the vote is initiated.)<br>
<br>
</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">Reference (Coordinated Universal Time) UTC 21:00<br>
Local time between October and March Winter in the NORTHERN hemisphere<br>
----------------------------------------------------------------------------<br>
California, USA (</span><span style="font-family:"Arial","sans-serif""><a href="http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html" title="Pacific Standard Time"><span lang="EN-GB" style="text-decoration:none">PDT</span></a></span><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">)
UTC-7+1DST 13:00<br>
San José, Costa Rica UTC-6+0DST 15:00<br>
Iowa City, USA (</span><span style="font-family:"Arial","sans-serif""><a href="http://fr.wikipedia.org/wiki/UTC%E2%88%9206:00"><span lang="EN-GB" style="text-decoration:none">CDT</span></a></span><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">)
UTC-6+0DST 15:00<br>
New York/Washington DC, USA (EST) UTC-5+0DST 16:00<br>
Buenos Aires, Argentina (</span><span style="font-family:"Arial","sans-serif""><a href="http://www.timeanddate.com/library/abbreviations/timezones/sa/art.html" title="Argentina Time"><span lang="EN-GB" style="text-decoration:none">ART</span></a></span><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">)
UTC-3+0DST 18:00<br>
Rio de Janiero, Brazil (BRST) UTC-2+0DST 19:00<br>
London, United Kingdom (BST) UTC+0DST 21:00<br>
Bonn, Germany (CET) UTC+1+0DST 22:00 <br>
Cairo, Egypt, (EET) UTC+2+0DST 23:00 <br>
Istanbul, Turkey (EEST) UTC+3+0DST 23:00 <br>
Perth, Australia (</span><span style="font-family:"Arial","sans-serif""><a href="http://timeanddate.com/library/abbreviations/timezones/au/wst.html" title="Western Standard Time"><span lang="EN-GB" style="text-decoration:none">WST</span></a></span><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:#333333">)
UTC+8+1DST 05:00 next day<br>
Singapore (SGT) UTC +8 05:00 next day <br>
Sydney/Hobart, Australia (AEDT) UTC+11+0DST 08:00 next day <b><br>
</b>----------------------------------------------------------------------------<br>
DST starts/ends on last Sunday of October 2016, 2:00 or 3:00 local time (with exceptions)<br>
----------------------------------------------------------------------<br>
For other places see </span><span style="font-family:"Arial","sans-serif""><a href="http://www.timeanddate.com/"><span lang="EN-GB" style="text-decoration:none">http://www.timeanddate.com</span></a></span><span lang="EN-GB" style="font-family:"Arial","sans-serif";color:blue"><br>
</span><b><span lang="EN-US" style="font-family:"Arial","sans-serif"">http://tinyurl.com/ha4rugt</span></b><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-family:"Arial","sans-serif"">Please let me know if you have any questions.<br>
Thank you.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US" style="font-family:"Arial","sans-serif";color:black;mso-fareast-language:FR">Kind regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-family:"Arial","sans-serif";color:#1F497D;mso-fareast-language:FR">Glen<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-family:"Arial","sans-serif";color:#1F497D;mso-fareast-language:FR"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-family:"Arial","sans-serif";color:#1F497D;mso-fareast-language:FR-BE">Glen de Saint Géry<br>
GNSO Secretariat<br>
</span><b><span lang="FR-BE" style="font-family:"Arial","sans-serif";color:#1F497D;mso-fareast-language:FR-BE"><a href="mailto:gnso.secretariat@gnso.icann.org"><span lang="EN-US" style="color:blue">gnso.secretariat@gnso.icann.org</span></a></span></b><span lang="EN-US" style="font-family:"Arial","sans-serif";color:#1F497D;mso-fareast-language:FR-BE"><br>
</span><b><span lang="FR-BE" style="font-family:"Arial","sans-serif";color:#1F497D;mso-fareast-language:FR-BE"><a href="http://gnso.icann.org/"><span style="color:blue">http://gnso.icann.org</span></a></span></b><span lang="FR-BE" style="font-family:"Arial","sans-serif";color:#1F497D;mso-fareast-language:FR-BE"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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