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<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D">Thanks Emily, this is really helpful.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D">Donna<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt">From:</span></b><span style="font-size:11.0pt"> owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org]
<b>On Behalf Of </b>Emily Barabas<br>
<b>Sent:</b> Wednesday, November 30, 2016 12:54 AM<br>
<b>To:</b> GNSO Council List <council@gnso.icann.org><br>
<b>Subject:</b> [council] Consolidated input on ICANN58 planning<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Dear Councilors,</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Item 11 on the agenda of the December 1 Council meeting is a discussion on planning for ICANN58. On November 23, James sent an email the Council list requesting feedback on several questions related to meeting
planning. The attached document provides an overview of responses to the following questions:
</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">(1) Do we prefer a Single or Split Constituency Day?</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">(2) What is the right number of High Interest Topics (HIT)? The current Block Schedule drafts contain five HIT sessions.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">(3) Any thoughts on the best way to solicit topics for HIT sessions, and how to choose the top 5?</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">(4) Similarly, any thoughts on how to address the inevitable conflicts between working sessions and HITs?</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">(5) Any other specific feedback you’d like us to bring to the SO/AC meeting</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Rubens, Michele, Donna, Rafik, Ed and Carlos provided responses to the above questions. Please reference the attached for full text of the comments, but staff notes a few common threads in the responses that
may feed into further discussion in the Council: </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo2"><![if !supportLists]><span style="mso-list:Ignore">-<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="font-size:11.0pt">There were several responses supporting a single constituency day. Rubens, Michele, and Rafik supported a single constituency day.
</span><o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo2"><![if !supportLists]><span style="mso-list:Ignore">-<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="font-size:11.0pt">Several responses supported either reducing the number of HIT sessions or rethinking the HIT concept. Ed suggested having a single HIT. Rubens supported having 1 or 2 at most. Rafik suggested 3. Michele
and Donna recommended taking a step back to look more broadly at goals around the HIT concept and then planning accordingly.</span><o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo2"><![if !supportLists]><span style="mso-list:Ignore">-<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="font-size:11.0pt">Rubens, Ed, and Carlos all supported the notion that when in doubt, make meeting A more like meeting B than meeting C.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">The issue of scheduling was also raised in the Council session in Hyderabad (transcript here:
<a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__schd.ws_hosted-5Ffiles_icann572016_c8_I57-2520HYD-5FMon07Nov2016-2DGNSO-2520Public-2520Meeting-25202-2Den.pdf&d=DgMGaQ&c=MOptNlVtIETeDALC_lULrw&r=4A3LwUUER9_CePZ11QJsr56eryGQiPHEqv4TL7JH87w&m=BQf60tkAj_4naRVooMxFGz9WR0SIjowXoV3KvfgpmAo&s=RCocvA--LH1U6oSK28IdIyovFVQvFevKM503Abxnxbg&e=">
http://schd.ws/hosted_files/icann572016/c8/I57%20HYD_Mon07Nov2016-GNSO%20Public%20Meeting%202-en.pdf</a>).
</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Several themes came up in the discussion, including:</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo4"><![if !supportLists]><span style="mso-list:Ignore">-<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="font-size:11.0pt">Improving communication during the planning process</span><o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo4"><![if !supportLists]><span style="mso-list:Ignore">-<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="font-size:11.0pt">Revisiting the rubric used for scheduling: take a step back, clarify and prioritize objectives for ICANN meetings, develop schedule based on priorities to use the time effectively</span><o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo4"><![if !supportLists]><span style="mso-list:Ignore">-<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="font-size:11.0pt">Focusing meetings on ICANN’s core, substantive work</span><o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo4"><![if !supportLists]><span style="mso-list:Ignore">-<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="font-size:11.0pt">Managing and (to the extent possible) avoiding critical scheduling conflicts</span><o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo4"><![if !supportLists]><span style="mso-list:Ignore">-<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="font-size:11.0pt">Avoiding duplication of content across sessions</span><o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo4"><![if !supportLists]><span style="mso-list:Ignore">-<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="font-size:11.0pt">Scheduling sessions in a way that maximizes productivity and does not overload participants</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Please note that the above is not intended to be a full summary. It highlights some of the points that have been raised to support further discussion.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Kind regards,</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Emily </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-size:11.0pt">Emily Barabas
</span></b><span style="font-size:11.0pt">| Policy Specialist</span><o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">ICANN</span></b><span style="font-size:11.0pt"> | Internet Corporation for Assigned Names and Numbers</span><o:p></o:p></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:11.0pt">Email:
<a href="mailto:emily.barabas@icann.org">emily.barabas@icann.org</a> | Phone: +31 (0)6 84507976</span><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
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