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<p class="MsoNormal" style="margin-left:0in;text-indent:0in"><span style="color:windowtext">Councilors –<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:0in;text-indent:0in"><span style="color:windowtext"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:0in;text-indent:0in"><span style="color:windowtext">Please see the letter below from the CCWG-ACCT Co-Chairs.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:0in;text-indent:0in"><span style="color:windowtext"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:0in;text-indent:0in"><span style="color:windowtext">As we previously discussed, the scheduled reviews of RDS / WHOIS are colliding with existing policy development and implementation work, which could potentially lead
to two groups examining the same issues and also drawing from the same pool of volunteers. Staff and the Community have kicked off a proposal to limit the scope of the RDS/WHOIS Review Team, and the GNSO is providing feedback (thank you, Susan & Keith!)
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:0in;text-indent:0in"><span style="color:windowtext"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:0in;text-indent:0in"><span style="color:windowtext">And now the CCWG-ACCT Co-Chairs are raising similar concerns regarding the third Accountability and Transparency Review Team (ATRT3), which expected to launch in 2017.
They’ve identified 6 of 9 CCWG-ACT Workstream 2 topics as potentially colliding with this scheduled review. As a result and following conversations with the Board, the CCWG-ACCT leadership is asking that all SO/ACs consider a “limited scope” for ATRT3 that
focuses on reviewing the implementation & effectiveness of the previous (ATRT2) review. They are asking for our feedback and support on this proposal.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:0in;text-indent:0in"><span style="color:windowtext"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:0in;text-indent:0in"><span style="color:windowtext">Please take a look at the full letter below, and let’s start a conversation on the list and leave the door open for a Discussion Item during our next call on 15 DEC.
<o:p></o:p></span></p>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:0in;text-indent:0in;line-height:normal">
Thanks –<o:p></o:p></p>
</div>
<p class="MsoNormal" style="margin-left:0in;text-indent:0in">J.<span style="color:windowtext"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:windowtext"><o:p> </o:p></span></p>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From: </b>Mathieu Weill <a href="mailto:mathieu.weill@afnic.fr">
mathieu.weill@afnic.fr</a><o:p></o:p></p>
<p class="MsoNormal"><b>Date: </b>Friday, December 2, 2016 at 4:07 <b><o:p></o:p></b></p>
<p class="MsoNormal"><b>Subject: </b>CCWG-Accountability WG proposal for a Limited Scope of the ATRT3 Review<span style="font-size:12.0pt;line-height:110%"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-family:"Times New Roman";color:windowtext"><o:p> </o:p></span></p>
</div>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:11.3pt;margin-left:0in;text-indent:-.5pt;line-height:105%">
Dear SO & AC Chairs, <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:11.3pt;margin-left:0in;text-indent:-.5pt;line-height:105%">
The CCWG-Accountability (CCWG) at its face to face meeting at the ICANN 56 in Helsinki considered the implications of the collision of topics, and therefore efforts, between ATRT3 and Work Stream 2 (WS2) (please see Annex 1 for a detailed consideration of this
issue).<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:11.3pt;margin-left:0in;text-indent:-.5pt;line-height:105%">
In its discussion of this issue the CCWG considered the following points:<o:p></o:p></p>
<p class="MsoListParagraphCxSpFirst" style="mso-margin-top-alt:6.0pt;margin-right:0in;margin-bottom:0in;margin-left:35.3pt;margin-bottom:.0001pt;mso-add-space:auto;text-indent:-.25in;line-height:105%;mso-list:l1 level1 lfo2">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Collision of topics between WS2 and ATRT3 - There is potential for significant overlap between WS2 topics and the scope of ATRT3 as 6 of the 9 WS2 topics are accountability and transparency issues ATRT3 could also consider.<o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle" style="mso-margin-top-alt:6.0pt;margin-right:0in;margin-bottom:0in;margin-left:35.3pt;margin-bottom:.0001pt;mso-add-space:auto;text-indent:-.25in;line-height:105%;mso-list:l1 level1 lfo2">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Timing of the two activities - WS2 began in July 2016 with an objective of completing its work by the end of 2017. ATRT3, which is expected to take 12 months to complete, is currently scheduled to begin in January 2017 but could
potentially be delayed until February 2018 under the new Bylaws (which require ATRT every 5 years versus the AoC requirement for every 3 years). It would seem inefficient, at best, to have both of these activities working on the same topics independently,
while drawing on the same pool of community volunteers. At worst, ATRT3 and WS2 groups could issue recommendations that are conflicting or duplicative.<o:p></o:p></p>
<p class="MsoListParagraphCxSpLast" style="mso-margin-top-alt:6.0pt;margin-right:0in;margin-bottom:0in;margin-left:35.3pt;margin-bottom:.0001pt;mso-add-space:auto;text-indent:-.25in;line-height:105%;mso-list:l1 level1 lfo2">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Implementation of recommendations – The Bylaws for WS2 give CCWG recommendations greater weight when it comes to board consideration, relative to recommendations from an ATRT organized under the AoC.<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:6.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;text-indent:-.7pt;line-height:105%">
While in Helsinki, the CCWG concluded its preferred approach, as communicated in our 8-Aug-2016
<a href="https://www.icann.org/en/system/files/correspondence/sanchez-et-al-to-icann-board-08aug16-en.pdf">
letter</a> to the Board of ICANN:<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:6.0pt;margin-right:0in;margin-bottom:0in;margin-left:36.7pt;margin-bottom:.0001pt;text-indent:-.7pt;line-height:105%">
Convene ATRT3 as soon as possible with the limited scope of assessing implementation of ATRT2 recommendations. Allow WS2 to handle new recommendations for accountability and transparency. The fourth ATRT would convene before 2022 and would assess all accountability
and transparency topics and make recommendations<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:6.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;text-indent:0in">
The ICANN Board <a href="https://www.icann.org/en/system/files/correspondence/crocker-to-sanchez-et-al-24oct16-en.pdf">
replied</a> to the CCWG letter on 24-Oct-2016, saying,<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:6.0pt;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;text-indent:0in">
It is not up to the Board to dictate the scope of this important community review. While we share the concerns raised of avoiding duplication of resources, it is essential that the broader ICANN community have a voice in determining how the ATRT3 should be
scoped in alignment with the Bylaws. The Board and the ICANN Organization stand ready to support the community’s direction.
<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:6.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;text-indent:0in">
Accordingly, the CCWG is now proposing to community leadership the following approach:<o:p></o:p></p>
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</span></span></span><![endif]>Requesting that the SO/AC leadership select (following the new Bylaws) a small group of review team members that have either participated in or closely tracked ATRT2.<o:p></o:p></p>
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</span></span></span><![endif]>Requesting the ICANN organization to do a "self-assessment" reporting on a) the extent to which each recommendation was followed and/or implemented; b) the effectiveness in addressing the issues identified by ATRT2; and c) the
need for additional implementation. <o:p></o:p></p>
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</span></span></span><![endif]>Specifically request that the Review Team exclude the issues that are already covered by the CCWG-Accountability WS2 (see Annex 1).
<o:p></o:p></p>
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</span></span></span><![endif]>Suggesting that the work be conducted & completed more quickly than normal, such as asking that the Final Report be issued within six months<o:p></o:p></p>
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If the suggested approach above is agreeable to SO/AC community, the next steps would be:<o:p></o:p></p>
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</span></span></span><![endif]>SO/AC leadership to issue a public statement or a letter to ICANN CEO and Board Chair that explains why limited scope is appropriate and articulates that they have broad support of the ICANN community
<o:p></o:p></p>
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</span></span></span><![endif]>Call for Volunteers to note limited scope & unique expertise sought
<o:p></o:p></p>
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</span></span></span><![endif]>Reach out to previous ATRT Review Team members and encourage them to apply for the narrowly-scoped ATRT3 Review Team
<o:p></o:p></p>
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</span></span></span><![endif]>Propose a Charter for the ATRT3 Review Team to adopt that tracks the limited Scope
<o:p></o:p></p>
<p class="MsoNormal"><span style="color:windowtext"> </span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:0in;text-indent:0in"><span style="color:windowtext">Best regards,
</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:0in;text-indent:0in"><span style="color:windowtext">Thomas Rickert, Leon Sanchez & Mathieu Weill</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:0in;text-indent:0in"><span style="color:windowtext">CCWG-Accountability Co-chairs</span><o:p></o:p></p>
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