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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='font-family:"Candara",sans-serif'>In advance of the July 19 Council meeting, I wanted to provide a brief update on this IRT. <o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Candara",sans-serif'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Candara",sans-serif'>All meetings since the June 20 update have been canceled because ICANN Legal continues to review </span><span style='font-family:"Candara",sans-serif'>the documents for GDPR compliance. Here’s the latest:<o:p></o:p></span></p><ul style='margin-top:0in' type=disc><li class=MsoListParagraph style='margin-left:0in;mso-list:l6 level1 lfo10'><span style='font-family:"Candara",sans-serif'>ICANN believes it will likely need to add data processing provisions in the privacy/proxy materials—potentially in a policy document. <o:p></o:p></span></li><li class=MsoListParagraph style='margin-left:0in;mso-list:l6 level1 lfo10'><span style='font-family:"Candara",sans-serif'>ICANN intends to begin drafting this for discussion with the IRT using Section 4 of the Temporary Specification as a model for adaptation. ICANN staff requested ideas/ recommendations for this initial drafting exercise from the IRT. <o:p></o:p></span></li><li class=MsoListParagraph style='margin-left:0in;mso-list:l6 level1 lfo10'><span style='font-family:"Candara",sans-serif'>A data processing addendum may also be needed for the privacy/proxy accreditation agreement. <o:p></o:p></span></li><li class=MsoListParagraph style='margin-left:0in;mso-list:l6 level1 lfo10'><span style='font-family:"Candara",sans-serif'>ICANN is also considering how to address data processing in data escrow agreements, and expects to share an update with the IRT by the July 24 meeting. <o:p></o:p></span></li></ul><p class=MsoNormal><span style='font-family:"Candara",sans-serif'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Candara",sans-serif'>No timeline for publication for public comment has been provided given the current information. Happy to answer any questions.<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Candara",sans-serif'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Candara",sans-serif'>Best,<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Candara",sans-serif'>Darcy <o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Candara",sans-serif'><o:p> </o:p></span></p><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:12.0pt;color:black'>From: </span></b><span style='font-size:12.0pt;color:black'>Darcy Southwell <darcy.southwell@endurance.com><br><b>Date: </b>Wednesday, June 20, 2018 at 10:23 AM<br><b>To: </b>Heather Forrest <haforrestesq@gmail.com><br><b>Cc: </b>GNSO Council List <council@gnso.icann.org><br><b>Subject: </b>Re: [council] Status Update: Privacy and Proxy Services Accreditation Implementation Review Team<o:p></o:p></span></p></div><div><p class=MsoNormal><o:p> </o:p></p></div><p class=MsoNormal><span style='font-family:"Candara",sans-serif'>The IRT has met just a handful of times in recent weeks, and the timeline has been dependent on when ICANN would provide final documents for IRT review/comment, so the timeline has not been discussed. It was just yesterday that ICANN provided the updated timeline for publication that I provided below. The IRT is scheduled to meet next on July 3, and I suspect this topic will be discussed. By then, the IRT should have ICANN Legal’s final comments and know whether its comments are minor or significant.</span></p><p class=MsoNormal><span style='font-family:"Candara",sans-serif'> </span></p><p class=MsoNormal><span style='font-family:"Candara",sans-serif'>Regarding the disagreement in the 24-hour response time, staff’s plan is to publish the accreditation agreement for public comment indicating the two options and requesting community feedback.</span></p><p class=MsoNormal><span style='font-family:"Candara",sans-serif'> </span></p><p class=MsoNormal><span style='font-family:"Candara",sans-serif'>I hope that’s helpful.</span></p><p class=MsoNormal><span style='font-family:"Candara",sans-serif'> </span></p><p class=MsoNormal><span style='font-family:"Candara",sans-serif'>Thanks,</span></p><p class=MsoNormal><span style='font-family:"Candara",sans-serif'>Darcy</span></p><p class=MsoNormal><span style='font-family:"Candara",sans-serif'> </span></p><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:12.0pt;color:black'>From: </span></b><span style='font-size:12.0pt;color:black'>Heather Forrest <haforrestesq@gmail.com><br><b>Date: </b>Wednesday, June 20, 2018 at 4:31 AM<br><b>To: </b>Darcy Southwell <darcy.southwell@endurance.com><br><b>Cc: </b>GNSO Council List <council@gnso.icann.org><br><b>Subject: </b>Re: [council] Status Update: Privacy and Proxy Services Accreditation Implementation Review Team</span></p></div><div><p class=MsoNormal> </p></div><div><p class=MsoNormal>Thanks very much, Darcy, for keeping this IRT on our collective radars. The EPDP has absorbed so much time and attention, but it's important that we don't lose sight of other ongoing efforts.</p><div><p class=MsoNormal> </p></div><div><p class=MsoNormal>I'm a bit surprised about the delay in going to public comment, as I know you had anticipated that to happen by now and the process of considering comments received to be underway. Has the group discussed how this is likely to affect the overall timeline?</p></div><div><p class=MsoNormal> </p></div><div><p class=MsoNormal>On the disagreements in relation to the Accreditation Agreement, are there solutions on the table for how to move beyond these, or is the group at an unresolvable impasse?</p></div><div><p class=MsoNormal> </p></div><div><p class=MsoNormal>Many thanks and best wishes,</p></div><div><p class=MsoNormal> </p></div><div><p class=MsoNormal>Heather </p></div></div><div><p class=MsoNormal> </p><div><p class=MsoNormal>On Wed, Jun 20, 2018 at 1:52 AM, Darcy Southwell <<a href="mailto:darcy.southwell@endurance.com" target="_blank">darcy.southwell@endurance.com</a>> wrote:</p><blockquote style='border:none;border-left:solid #CCCCCC 1.0pt;padding:0in 0in 0in 6.0pt;margin-left:4.8pt;margin-top:5.0pt;margin-right:0in;margin-bottom:5.0pt'><div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Candara",sans-serif'>All, </span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Candara",sans-serif'> </span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Candara",sans-serif'>I wanted to provide you with an update on the </span><a href="https://community.icann.org/display/IRT/Privacy+and+Proxy+Services+Accreditation+Implementation" target="_blank"><span style='font-family:"Candara",sans-serif'>Privacy and Proxy Services Accreditation Implementation Review Team</span></a><span style='font-family:"Candara",sans-serif'> in advance of our Council meeting in Panama City. Overall, the IRT is progressing, albeit quite slowly. There have been quite a few concerns raised about GDPR’s impact on this program, while others have expressed significant concern over the delays in going to public comment. Her are the three key items in progress:</span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Candara",sans-serif'> </span></p><ul type=disc><li class=m1731755448874041787msolistparagraph style='mso-list:l1 level1 lfo3'><b><u><span style='font-family:"Candara",sans-serif'>Accreditation Agreement</span></u></b><b><span style='font-family:"Candara",sans-serif'>:</span></b><span style='font-family:"Candara",sans-serif'> Latest version was provided to the IRT on June 13 and is under review by IRT members. The disagreement between IRT members regarding the 24-hour response timeline highlighted for you in April remains.</span><o:p></o:p></li></ul><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Candara",sans-serif'> </span></p><ul type=disc><li class=m1731755448874041787msolistparagraph style='mso-list:l2 level1 lfo6'><b><u><span style='font-family:"Candara",sans-serif'>Accreditation Pricing</span></u></b><b><span style='font-family:"Candara",sans-serif'>:</span></b><span style='font-family:"Candara",sans-serif'> Accreditation pricing details were provided to the IRT on May 22 with updates were provided June 13. IRT members continue to review. Some IRT members have challenged some of ICANN org’s assumptions (e.g., 250 applicants) and have open questions about certain activities (e.g., “data retention waiver”). Based on staff communications, the proposed fee structure will be published for public comment and ICANN org committed to revisiting the proposed fees persuasive reasons to revisit are raised during public comment.</span><o:p></o:p></li></ul><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Candara",sans-serif'> </span></p><ul type=disc><li class=m1731755448874041787msolistparagraph style='mso-list:l4 level1 lfo9'><b><u><span style='font-family:"Candara",sans-serif'>Data Escrow Specification</span></u></b><b><span style='font-family:"Candara",sans-serif'>:</span></b><span style='font-family:"Candara",sans-serif'> Latest version was provided to the IRT on June 15 and is under review by IRT members. ICANN org is still preparing the documentation that will be required to support the allowance for registrar-affiliated privacy/proxy providers to meet their data escrow requirements.</span><o:p></o:p></li></ul><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Candara",sans-serif'> </span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Candara",sans-serif'>Regarding public comment timing, that currently hinges on the results of ICANN Legal’s review of the documents for GDPR and other matters, which is expected to be done by the end of June. If few issues are identified, these materials could be ready to go out for public comment by the end of July (following IRT review/discussion of Legal’s comments). But if the review identifies more significant issues that must be resolved prior to public comment, publication could be later than that.</span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Candara",sans-serif'> </span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Candara",sans-serif'>Thanks,</span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Candara",sans-serif'>Darcy</span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Candara",sans-serif'> </span></p><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span style='color:black'>From: </span></b><span style='color:black'>Darcy Southwell <</span><a href="mailto:darcy.southwell@endurance.com" target="_blank">darcy.southwell@endurance.com</a><span style='color:black'>><br><b>Date: </b>Monday, April 2, 2018 at 12:35 PM<br><b>To: </b>GNSO Council List <</span><a href="mailto:council@gnso.icann.org" target="_blank">council@gnso.icann.org</a><span style='color:black'>><br><b>Subject: </b>Status Update: Privacy and Proxy Services Accreditation Implementation Review Team</span></p></div><div><div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> </p></div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Candara",sans-serif'>Dear Councilors,</span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Candara",sans-serif'> </span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Candara",sans-serif'>I wanted to provide you with an update regarding the </span><a href="https://community.icann.org/display/IRT/Privacy+and+Proxy+Services+Accreditation+Implementation" target="_blank"><span style='font-family:"Candara",sans-serif'>Privacy and Proxy Services Accreditation Implementation Review Team</span></a><span style='font-family:"Candara",sans-serif'>. </span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Candara",sans-serif'> </span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><u><span style='font-family:"Candara",sans-serif'>Accreditation Agreement</span></u></b></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Candara",sans-serif'>IRT members have been working with Staff for some time on the draft accreditation agreement and have gotten to a place where most of the language is supported by a general consensus. However, there is one key issue that remains unresolved – the PSWG insists the contract require Privacy/Proxy providers to respond to “high priority” requests within 24 hours. In Puerto Rico, a small group of registrars met with key PSWG representatives to try to reach a resolution on this issue, and then the entire IRT working group met again to continue attempts to reach a resolution. The discussion has continued on the email list, but remains unresolved. </span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Candara",sans-serif'> </span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Candara",sans-serif'>It is the PSWG’s position that disclosure of customer information for “high priority” requests must be done within 24 hours because lives are in danger. They were clear in their statements during the small group meeting in Puerto Rico that these “high priority” requests should ideally be responded to immediately upon receipt but at least within one hour. The PSWG feels they have compromised extensively by agreeing to 24 hours.</span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Candara",sans-serif'> </span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Candara",sans-serif'>Registrar members of the IRT are concerned with the contractual language for a few reasons: (1) it creates a presumption of immediate disclosure (assuming the provider doesn’t have to perform any investigation/verification relating to the request, (2) a potential demand to bypass or ignore due process, and 3) creates an unworkable expectation of privacy/proxy providers around the globe, many of whom who do not operate with 24x7 staffing for this type of issue. Some registrar members have also expressed concern that establishing this 24-hour disclosure requirement is stepping beyond the policy recommendations of the PDP and effectively creating new policy.</span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Candara",sans-serif'> </span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><u><span style='font-family:"Candara",sans-serif'>Accreditation Pricing</span></u></b></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Candara",sans-serif'>In Puerto Rico, Staff presented its accreditation pricing model, based on simple cost recovery for ICANN. IRT member asked a number of questions about the detail behind the pricing model, and await that detail from Staff. Based on various meetings in Puerto Rico, some IRT members expressed concern that the pricing model simply mirrors the registrar accreditation model and was not based on any sort of actual cost-recovery plan. And as mentioned on the Council list last month and during our Council meetings in Puerto Rico, there is also concern that some affected departments within ICANN org are not aware of the impact this program may have on its needs for personnel or other support.</span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Candara",sans-serif'> </span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><u><span style='font-family:"Candara",sans-serif'>Data Escrow Specification</span></u></b></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Candara",sans-serif'>Significant revisions were needed by Staff to adjust the current registrar data escrow specification to fit into this accreditation program. Staff is expected to deliver that draft to the IRT this week.</span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Candara",sans-serif'> </span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Candara",sans-serif'>Last week’s meeting was canceled due to the AdobeConnect issues. This week’s meeting was canceled to allow staff time to get the data escrow specification draft done and circulated to the members. Next meeting should be Tuesday, April 10. Staff has indicated the proposed documents will be ready for publication for public comment in late April or Early May.</span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Candara",sans-serif'> </span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Candara",sans-serif'>I understand this issue will be listed for discussion on our April 26, 2018, Council meeting agenda.</span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Candara",sans-serif'> </span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Candara",sans-serif'>Thanks,</span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Candara",sans-serif'>Darcy</span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Candara",sans-serif'> </span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:black'>----------------</span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span style='font-size:9.0pt;color:black'>Darcy Southwell </span></b><span style='font-size:9.0pt;color:black'>| Compliance Officer</span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-size:9.0pt;color:black'>M: </span><a href="tel:(503)%20453-7305" target="_blank"><span style='font-size:9.0pt'>+1 503-453-7305</span></a><span style='font-size:9.0pt;color:black'> │ Skype: darcy.enyeart</span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:black'> </span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:black'><img border=0 width=170 height=34 style='width:1.7708in;height:.3541in' id="m_1731755448874041787Picture_x0020_1" src="cid:image001.png@01D41D2D.243B31E0" alt="signature_1659676836"></span></p></div></div></div></div><p class=MsoNormal style='margin-bottom:12.0pt'><br>_______________________________________________<br>council mailing list<br><a href="mailto:council@gnso.icann.org">council@gnso.icann.org</a><br><a href="https://mm.icann.org/mailman/listinfo/council" target="_blank">https://mm.icann.org/mailman/listinfo/council</a></p></blockquote></div><p class=MsoNormal> </p></div></div></body></html>